CITY OF UNION,
KENTUCKY
Regular
Business Meeting
MINUTES
CALL TO
ORDER
Mayor Don Kirby called the regular business meeting
of The Union City Commission to order in the Union City Building at 7:30 p.m.,
Monday, November 8, 2004.
Present: Mayor Don Kirby, Commissioners: Jonathan
Jennings, Gary McCormick and Wayne McClellan.
Greg D. Voss (City Attorney),
Kathy Porter (City Clerk/Treasurer),
Barry Burke (City Engineer), and
Randy Barlow (Union’s P&Z
Representative).
Absent: Commissioner Warren S. Moore,
Visitors:
Michael Morgan, Mike Trout and Greg Lloyd.
MINUTES:
After reviewing the previous monthly meeting minutes
presented, Mayor Kirby asked for any comments or corrections. Mr. Jennings moved to dispense with the
reading of the minutes of October 11, 2004 and accept as presented. Mr. McCormick seconded the motion. Motion
carried.
TREASURER’S
REPORT:
Mayor Kirby read the Treasurer’s Report for the
month of October 2004. A motion was made by Mr. McClellan to accept the Treasurer’s
Report and seconded by Mr. Jennings. Motion carried.
BILLS FOR
PAYMENT:
The
bills for payment were reviewed. Mr. McCormick made a motion to pay the bills
as presented and Mr. Jennings seconded the motion. Motion carried.
CORRESPONDENCE:
Mayor Kirby read a letter dated November 2, 2004
from Dan Maher, Boone County Emergency Management Director advising that an
additional incentive is required. That
requirement being that scheduled quarterly meetings of the Disaster and
Emergency Services Group to be scheduled based on the federal fiscal year of
October 1st through September 30th. Notices will be sent advising of a meeting
to discuss this issue in order to continue receiving Emergency Management
Program Grant funds. Enclosed with that letter was an executive order adopted
by Boone County Fiscal Court listing the members appointed to the Boone County
Local Disaster and Emergency Services Group.
Mayor Kirby read a letter dated October 11, 2004,
from David Jones, Chief District Engineer, by Jim Brannon, TEBM for Planning,
Kentucky Transportation Cabinet (KDOT), Concerning the transfer of ownership
and maintenance responsibility for Old U.S. 42. The State agrees to perform the
following repairs/upgrades: 1) Repair of two culvert headwalls 2) Installation
of new speed limit signs 3) Installation of a “Downtown Business District” sign
4) Resurfacing of Old US 42 5) Re-striping of Old US 42. Mr. McClellan informed
that the city would not be accepting the title until such time all required
items are completed and the renaming of the road. In the mean time maintenance and potholes would be the
responsibility of the KDOT. The city
will assume only the responsibility of snow removal for the 2.6 miles of old US
42.
Regular Business Meeting of Union City Commission
November 8, 2004 – page 2
Mayor Kirby mentioned that an Email was received
from Melanie Morris, Executive Assistant to Judge/Executive Gary Moore,
inviting the Mayor and Union City Commission to a joint dinner meeting with
Boone County Fiscal Court for Tuesday, November 30, 2004, 6:00 p.m.
Mr. McClellan mentioned that Sharon Bellan of 1966
Mt. Zion Road requested that the air release pipe on US 42 across from
Arlinghaus Development be painted, which he feels would be a good idea and
asked the Engineer to check and see if this is Florence property. She would also like to see some benches and
trash receptacles placed in the area as the city further develops the downtown
area.
CITY
ENGINEER REPORT:
City Engineer Barry Burke provided Commissioners with a monthly report regarding 22 issues that had been addressed, completed or in progress since the last business meeting. These will be on-going issues and the ones needing to be addressed are underlined and in bold print.
Item #
8 - The search continues for an acceptable disposal site
for the silt or muck regarding the Union Village Pond/Retention Basin
dredging. A meeting was held on October
29th at the Planning Commission Office, this is an indication that
it is an ongoing situation. Mr. Harden
thanked everyone for their efforts and he had information that this would be a
project that would be better worked on in August or September and if this is
true, the request he has concerns with; are the drain that the natural water
flows in presents a problem. During the
spring and summer the water clogs and causes the water to set. If this project is going to take until next
fall, could someone come in and at least clean out the drain areas so the water
be taken away from his property. Mayor
Kirby asked Mr. Burke to take a look at this and determine if this is a
possibility. He also felt that the
Sanitation District was getting involved in drain problems due to news
releases. Attorney Voss had heard from
Kroger and they are willing to get involved.
Item # 18 – Mayor Kirby confirmed
that the request regarding excessive sedimentation from Hampshire grading and
36-inch storm water piping from Plantation Pointe in Florence was what Mr. Pyke
had called him about. Mayor Kirby asked Mr. Burke to keep watch on how the
development is progressing.
PLANNING
& ZONING:
Mr. Randy Barlow, Planning and Zoning Representative had
nothing to report.
OLD
BUSINESS:
Second
reading ORDINANCE NO. 2004-007 – AN ORDINANCE ANNEXING TO INCORPORATED TERRITORY
OF THE CITY OF UNION, KENTUCKY, CERTAIN UNINCORPORATED TERRITORY ADJACENT TO
THE PRESENT BOUNDARIES OF THE CITY OF UNION, LYING ON THE SOUTH SIDE OF MT.
ZION ROAD SAID TRACT BEING MORE COMMONLY KNOWN AS THE HAMPSHIRE SUBDIVISION
TRACT. Mayor Kirby had read the Ordinance in full upon first reading. Mr. Jennings
moved to pass the Ordinance on second reading.
Mr. McClellan seconded the motion. Motion
carried.
Regular Business Meeting of Union City Commission
November 8, 2004 – page 3
NEW
BUSINESS:
Discussion of the “Consent to Close Maple Street.”
Currently, Charles Collett is the only one to sign the Consent to Close Maple
Street. Copies of the Consent had been mailed to the adjoining property owners.
It was the opinion of the Commission that Attorney Voss should pursue legal
action to close the street.
Eddie Johnson, Sexton of the Union-Rice Cemetery
requested authorization to have a survey completed of the front part of the
cemetery. There is a need to have
available lots for sale, as there is just a few in the back part of the
cemetery. Previous cost of the last
survey was $1844.00 completed by Gregory A. Larson, PLS. The Commissioner gave authorization to
proceed with the survey of the front section of the cemetery.
RESOLUTION
2004-005 –
A RESOLUTION CONDITIONALLY ACCEPTING OWNERSHIP AND MAINTENANCE AND RENAMING THE
BYPASSED SEGMENT OF OLD US 42 IN UNION, KENTUCKY. Motion to accept Resolution 2004-005 by Mr. McCormick. Mr. McClellan seconded the motion. Motion
passed.
Concerns of the homes located on “finger” roads as to addresses. This will be only a concern if they are located in the city. Kevin Costello of P & Z will be consulted.
Mayor Kirby recognized guests in the audience. Andy Rosen said his drainage issue had been resolved. There is a sanitation issue in Lancashire with water overflow and washout. It has been reported to the Sanitation District Management. Pictures have been taken of the problem. Mr. Rosen’s second concern was the redistricting of the middle schools and would like some assistance from the Commission. Mayor Kirby suggested that if the Home Owner’s Association has a website that they may want to be added to the City of Union’s website and citizens can express their concerns. The complete school schedule change is listed on the Boone County School’s website. Attorney Voss advised that Steve Templeman was the Representative of Ryle area for the Boone County School District.
Mr. Trout asked about getting a street light at
Whispering Trail. He was informed that
the light is being studied. Mr. Trout
asked about notification to persons on US 42 about their address status. Attorney Voss informed that the city can’t
notify anyone until Planning and Zoning coordinates changes with the US Post
Office and 911 effective February 1, 2005.
ADJOURNMENT
No
further business came before the Commission; Mr.
Jennings moved to adjourn the meeting at 8:21 p.m. Mr. McClellan
seconded the motion. Motion carried.
Signed this 13th day of December 2004.
APPROVED: ATTEST:
_______________________ _______________________
Don Kirby,
Mayor Kathy Porter, City Clerk