CITY OF UNION, KENTUCKY

Regular Business Meeting

MINUTES

Monday, October 11, 2004  

 

 

CALL TO ORDER

Mayor Don Kirby called the regular business meeting of The Union City Commission to order in the Union City Building at 7:30 p.m., Monday, October 11, 2004.

 

Present: Mayor Don Kirby, Commissioners: Jonathan Jennings, Warren Moore, Gary McCormick and Wayne McClellan.  Greg D. Voss (City Attorney), Kathy Porter (City Clerk/Treasurer), Barry Burke (City Engineer), and Randy Barlow (Union’s P&Z Representative).

 

Visitors:  Michael Morgan, Mike Trout and Greg Lloyd.

 

MINUTES:

After reviewing the previous monthly meeting minutes presented, Mayor Kirby asked for any comments or corrections.  Mr. Moore moved to dispense with the reading of the minutes of September 13, 2004 and accept as presented.  Mr. McCormick seconded the motion.  Motion carried.

 

TREASURER’S REPORT:

Mayor Kirby read the Treasurer’s Report for the month of September 2004. A motion was made by Mr. McCormick to accept the Treasurer’s Report and seconded by Mr. Jennings.  Motion carried.

 

BILLS FOR PAYMENT:

The City Clerk brought to attention the invoices received from D.A.D.S. for the work being done on Windsor Way and Tudor Lane. The amount listed on the bills for payment tonight is $20,000 and we were invoiced for $27,015.25. Mr. Burke reported that they still have to complete some remaining concrete repair work plus the storm sewer system at Tudor Lane is going to be saw-cut and installed to the catch basin under that intersection. Mr. McClellan reported that he was by there today and they are basically done except for three areas and the storm sewers. He thinks they’ve done about $15,000.00 dollars worth of the work. City Attorney Voss clarified that the city clerk would like to pay the invoices by separate checks because they are for two different projects. The remaining amount due to be paid is when the project is finished.  Mayor Kirby clarified that $20,000 dollars would be paid to D.A.D.S. contingent on the city clerk breaking this amount out into separate checks.  Mayor Kirby asked for any other questions or comments. Mr. Moore moved to pay the bills with a second to the motion by Mr. McClellan.  Motion carried.

 

 

 

Regular Business Meeting of Union City Commission

October 11, 2004 – page 2  

 

CORRESPONDENCE:

Mayor Kirby read a letter dated September 30, 2004 from Shawn Cox, Boone County Community Development Director. Enclosed with that letter was an approved Ordinance 04-10 from the Boone County Fiscal Court, adopting the Comprehensive Plan – Goals and Objectives for 2005, with hopes that the city will consider adjusting the Goals and Objectives to reflect the minor changes that were made, which will help to achieve mutual goal of having same land use policy throughout the county.

 

CITY ENGINEER REPORT:

City Engineer Barry Burke provided Commissioners with a monthly report regarding 18 issues that had been addressed, completed or in progress since the last business meeting.  These will be on-going issues and the ones needing to be addressed are underlined and in bold print. 

 

Item # 2 – DAD’s Bobcat Service, partial work to be completed. 

 

Item # 4 – In terms of the temporary waste water treatment plant, Mr. Burke stated he has met with the developers’ consultant and they indicated that they have a new site for the treatment plant - to be located approximately 1,000 feet to the south on the Harmony property that the Drees Company is developing, should be online by the spring of 2006. 

 

Item # 6 – Cinergy power poles impeding sight distance from Hempsteade Drive.  The fencing has been removed to allow a great deal more sight distance.

 

Mr. McClellan stated that the electric poles are still a problem.  Mr. Burke said that they might be included in a plan to raise and relocate those poles as part of the highway improvement that is some years off. There is definitely an improvement, but if this area remains a problem, there will be a need to continue to communicate with Cinergy. 

 

Item # 18 – Mr. Burke received an email from Boone County Administrator Jim Parsons regarding catch basins on Double Eagle Drive.  There are two basins in dire need of repair.  The damage likely was caused by a snowplow that moved the basins, causing an extreme safety problem.  The contractor should be out today to remedy that work.

 

Mr. Burke stated that in reference to the addresses for U.S. 42 in the future there must be a definite name for addressing purposes. 

 

Mr. McClellan questioned why the name was okay for the old U.S. 42, but not for the new road.  Mr. Burke stated that it was not okay but was a matter of people adjusting to the past in terms of addressing based on state route numbers, which was really inappropriate.  Mr. McClellan stated that this would be confusing. Mayor Kirby stated that in this area, residents are content as is. 

 

 

Regular Business Meeting of Union City Commission

October 11, 2004 – page 3  

 

Mayor Kirby stated that he received an email on our website from a resident in Lassing Green, who has complained several times, concerning the entrance sign and lighting. The city clerk has contacted the electrician to repair the lights and the painter has already completed the sanding and repainted the sign. Mr. McClellan stopped by and took a look at the sign, commenting that there is no way to fix it; this is a monument type sign and it is not that bad; the lights are scheduled for repair. 

 

Mr. Burke spoke about the FOPPE Proposal Number P04147-69-21 for a Union Sewerage System Plan. This is a response to the questions that were raised in terms of the need to look at sewers for Russwill Lane and for the city of Union at a much larger scale.  Mr. Burke touched base with representatives of the sanitation district, to try to glean out more background information.  Mr. Burke asked them what their plans are, short and long term relative to satisfying Union’s concern as to having adequate sanitary sewer service within their jurisdiction. They shared information as to their ideas.  One idea was to run the service to the North along Old Union Road.  Mr. Burke told them that he did not think this was party to the agreements that was talked about working out because the capacity of the temporary treatment plant was only going to be 500,000 gallons a day; but that was going to be phased in over time, with the first phase of that going on operation in early 2006, for only 125,000.  As a result of a meeting with the developers and their engineers, the original site was in this area on the west side of the creek; now they are talking about bringing it about 1,000 feet to the south, and locating it in this area, the Kopser corner area, that would then be available for not only the Harmony Estates development but areas that Arlinghaus owns together with what Union needs in order to try to get into that treatment plant from an interceptor sewer that is being designed by Sanitation District #1, thirty (30) inches in size.  The movement at this point is to go forward with the treatment plant located here, and then as a part of this proposal, we would then analyze the properties that are unsewered in the City of Union, we would touch base with the Health Board, we would create an existing sewer system map in order to see where the lines are, the manholes, the services, and then can find out where the areas are that are unsewered, such as the Russwill area, and would then make an interpretation of what the priorities are. Mayor Kirby asked if some of that sewer system overlay available in the current Boone County GIS System and how detailed is it.  Mr. Burke responded that it is available, but that it is a concept.  It is fairly detailed and is good for training purposes.  We would work with Boone County to create an updated mapping system for the city.  When you divide the capacity of the plant, split up among an agreement that has to be written between city of Union, The Drees Company and Arlinghaus Builders, that there would have to be some kind of an equality of sharing that capacity so that we can use that capacity before someone has to pull the trigger to expand the plant to the next 125,000 gallons a day. So based on the suggestions, we should try to tie some of these together; the 201/208 water quality study is applicable.  The study or plan is anticipated to take approximately 4 – 6 months.

 

 

Regular Business Meeting of Union City Commission

October 11, 2004 – page 4  

 

Mr. McClellan commented that he agrees that we need the study, because without knowing what we have and what the potential is, we can’t do anything and we’re going to have to do this study anyway. He disagrees with the temporary treatment plant and then trying to handle anything that we have in the city right now. We would spend money putting a line in to service this to a temporary plant that the developers would use up.

 

Mayor Kirby thinks the study will give us the ability to maybe see some things that the Sanitation District doesn’t see as far as their current system and arms us with some knowledge.

 

Mr. Moore made a motion to direct FOPPE to proceed with the proposal for a Union Sanitary Sewer Plan and Mr. McCormick seconded the motion. Motion Carried.

 

PLANNING & ZONING:

Mr. Randy Barlow Union’s representative commented that when the Sanitation District had appeared at a Planning Commission meeting he remembers what their plans were for the pump stations and so forth. One of the questions he had was concerning the pump station down at the end of Whispering Trail. If we plan to meet with the Sanitation District he suggested that we bring to their attention that the line that runs across Richwood Road that they have the capacity to handle the sewage but not the capacity in the line. Mr. Barlow is questioning if that is approved would there be an option to enlarge that line to take advantage of the existing pump station.

 

OLD BUSINESS:

Second reading of ORDINANCE NO. 2004-005 - AN ORDINANCE LEVYING AND FIXING THE TAX RATES OF THE CITY OF UNION, KENTUCKY, FOR THE FISCAL YEAR OF 2004-2005, LEVYING SAID TAX UPON REAL AND TANGIBLE PROPERTY, FIXING THE DATE OF PAYMENT, DISCOUNT PAYMENT, DELINQUENCY AND INTEREST CHARGES, FIXING THE PURPOSE THEREFORE, AND SETTING FORTH THE PROCEDURE FOR COLLECTION OF TAXES. Mayor Kirby had read the Ordinance in full upon first reading.  Mr. Moore moved to pass the Ordinance on second reading.  Mr. Jennings seconded the motion.  Motion carried.

 

Second reading ORDINANCE NO. 2004-006 - AN ORDINANCE ADOPTING AND APPROVING OF THE GOALS AND OBJECTIVES FOR THE 2005 BOONE COUNTY COMPREHENSIVE PLAN AS PART OF THE REVIEW OF THE CURRENT BOONE COUNTY COMPREHENSIVE PLAN APPLICABLE TO THE CITY OF UNION. Mayor Kirby suggested that we approve this Ordinance and then down the road if we need to make the adjustments if the county wants that. Mr. McClellan made a motion to approve the Ordinance as read and Mr. McCormick seconded the motion.  Motion carried.

 

Regular Business Meeting of Union City Commission

October 11, 2004 – page 5  

 

 

NEW BUSINESS:

Mayor Kirby gave First reading ORDINANCE NO. 2004-007 – AN ORDINANCE ANNEXING TO INCORPORATED TERRITORY OF THE CITY OF UNION, KENTUCKY, CERTAIN UNINCORPORATED TERRITORY ADJACENT TO THE PRESENT BOUNDARIES OF THE CITY OF UNION, LYING ON THE SOUTH SIDE OF MT. ZION ROAD SAID TRACT BEING MORE COMMONLY KNOWN AS THE HAMPSHIRE SUBDIVISION TRACT. Mr. Moore made a motion to approve the Ordinance as read and Mr. Jennings seconded the motion.  Motion carried.

 

Dr. Greg Lloyd, D.V.M. expressed concerns with the traffic problem turning left on Richmond Road from south bound U.S. 42. There is a need for a left turn arrow light. The city clerk will contact the state highway department.

 

Mr. Burke had met with David Jones, District Engineer, in the last two weeks about the Nantz property in terms of storm water. He agreed to meet and review the drainage issue site along Mt. Zion Road and this could be an opportunity to review the traffic light issue at the same time.

 

Mr. Michael Morgan, Director of Union EMS & Fire, was present tonight and reported that they have purchased property at Harmony the Drees Development and reported that the old EMS building is for sale, officially on the market today.

 

Mr. McClellan reported that he met with Cinergy regarding the utility poles. The poles will be replaced that are there now on the old road. The new power poles will go on the West Side, which is the creek side. They wanted to put them on the East Side but there is a tree problem. The only problem is that when they put their new power lines over there and most of the power is already there, it crosses down at Smith’s and zig zags on the other side of the road. The lines on the East Side of the road now are mainly the Cincinnati Bell lines. They just put those in two years ago; those may not get moved. There is no reason for them to move those lines because there is no new road, no construction that is forcing them to do it. They may charge us if we want the lines moved. Mr. McClellan is not willing to pay for moving wires. He will keep us informed, as there will be a couple more meetings. They will start poles in December and the new station will be started at the same time. The switching station will probably be up and running by spring.

 

ADJOURNMENT

No further business came before the Commission; Mr. Jennings moved to adjourn the meeting Mr. McCormick seconded the motion.  Motion carried.

 

Signed this 8th day of November 2004.

 

APPROVED:                                                                         ATTEST:

 

_______________________                                                  _______________________

Don Kirby, Mayor                                                             Kathy Porter, City Clerk