CITY OF UNION, KENTUCKY
Regular Business Meeting
MINUTES
Mayor Pro Tem Jonathan Jennings called the regular business meeting of the Union City Commission to order in the Union City Building at 7:30 p.m., Monday, August 9, 2004.
The following members of the Commission were present: Gary McCormick, Wayne McClellan and Warren Moore. Mayor Don Kirby was absent. Also present were City Clerk/Treasurer Kathy Porter, City Attorney Greg D. Voss, and City Engineer Barry Burke.
Visitors signing the attendance list were: Mike Trout, Rick Dalton, Sean Knollman, Fran and Bruce Cheser, Mary Ann, Jessica and Don Harden and Gregory T. Lloyd.
MINUTES:
Mr. McCormick moved to dispense with reading of July 12, 2004 meeting minutes and approve as presented. Mr. Moore seconded the motion. Motion carried.
Mayor Pro Tem Jennings presented the Treasurer’s Report as of July 31, 2004. Mr. Moore moved to accept the Treasurer’s Report. Motion seconded by Mr. McClellan. Motion carried.
The bills for payment were reviewed. Mr. McCormick made a motion to pay the bills as presented and Mr. Moore seconded the motion. Motion carried.
Mayor Pro Tem Jennings read an e-mail from Becky Kempf, Public Relations Coordinator of the Boone County Library. The e-mail was in regard to the 30th Anniversary of Boone County Library and announcing there would be a reception on October 14th. Future information will be forwarded as to time. Florence and Walton Mayors will be presenting Proclamations, also citations from Senator Roeding and Representative Marcotte. Information was enclosed for Mayor Kirby to provide a Proclamation.
The Telecommunications Board of Northern Kentucky (TBNK) correspondence of August 3, 2004 was requesting the city’s stand on membership. Past information had been given to the Commission regarding the Public, Educational and Government (PEG) channels and the need for additional funding to provide the service. Also, the previous franchise is expiring. Those channels will be blacked out from viewing by Union residents unless the city decides to join and pay 2% of the Franchise fees received by the city by September 1st. After discussion by the Commission of the benefits to the city and residents, Mr. Moore moved to not join the Cable Board. Mr. McClellan seconded the motion. Motion carried.
Calculation for City of Union 2004 Tax Rates was received from Reno Deaton, NKADD. Mr. Deaton had used information provided by the City Clerk. Based on the calculation, Mr. Moore
Regular Business Meeting of
Union City Commission
August 9, 2004 – page 2 of 4
made a motion to adopt the City of Union’s 2004 Tax Rate using the calculated Compensating Rate of .212 for Real Property and .226 for Personal Property. Mr. McCormick seconded the motion. Motion carried.
CITY ENGINEER REPORT:
A complaint was received from Akemi Woods of 9758 Windsor Way. She has been a resident for over 15 years, is concerned over the crumbling of her street and wants some one to inspect as where street is marked for repair is not satisfactory. Mr. McClellan will meet with City Engineer at the site. Mr. McCormick asked about his discussion with Mr. Burke regarding the storm drain on Indian Hill. Mr. Burke had met with a contractor and discussed the improvement relative to safety. City Engineer Barry Burke provided Commissioners with a monthly report regarding 21 issues that had been addressed, completed or in progress since the last business meeting. Issues needing approval are listed in bold highlighted italic.
Item # 2 - Mr. McClellan made a motion to accept the unit price bid of $8500.00 by DADS Bobcat Service, LLC for the concrete street pavement repairs in Gunpowder Greens Subdivision. Mr. Moore seconded the motion. Motion carried.
Item # 8 A - Street problems in Hempsteade Subdivision have been repaired as requested by BCPW. Mr. Moore moved to pay invoice # 5947 in the amount of $4038.00. Mr. McClellan seconded the motion. Motion carried.
Item # 8 B - Mr. McCormick moved to accept the unit price bid of approximately $750.00 by DADS Bobcat Service LLC to clear area directly behind Cinergy power poles within the existing RW so to improve sight distance for eastbound vehicles exiting onto Mt. Zion Road. Mr. Moore seconded the motion. Motion carried.
Item # 9 - Mr. McClellan moved to accept the bid of DADS for clearing, grubbing and re-establishing the swale with riprap for $2828.00 on the property of Doris Creech – 1711 Pickett Run. Mr. McCormick seconded the motion. Motion carried.
Item # 12 - Regarding the Storm Water inlet complaint along rear 10113 Indian Hill Drive to provide safety features, Mr. Moore moved to accept the bid of DADS for approximately $350 - $450. Mr. McClellan seconded the motion. Motion carried.
Item # 15 - In response to a drainage problem of the Kathy A. Nantz property at 1666 Mt. Zion road, Mr. McClellan made a motion for Mr. Burke to compose a letter to the KTC, directed to Mr. Taylor, informing them of the condition and recommendations. Mr. Burke is to put a plan together with a cost estimate. Mr. Moore seconded the motion. Motion carried.
Item # 17 - Mr. Moore made a motion to add an addendum to the contract of Len Riegler Asphalt to provide extra for undercutting, stone, seeding and mulch to Union Rice Cemetery with a cost of $2000 and no more than $3000 due to uncertainty of the depth of the soil. Mr. McClellan seconded the motion. Motion carried.
Item # 20 – Encroachment Permit for a driveway from Frank LaRosa, 9997 Cedarwood Drive. The City Clerk was instructed to forward a letter to Boone County Planning & Zoning and Boone County Building Department regarding the city’s encroachment policy. Also, this can be put on our website as verification of policies of that nature.
Item # 21 – Mr. Moore moved to accept the FEMA Agreement as Attorney Voss provided. Mr. McCormick seconded the motion. Motion carried.
Attorney Voss discussed the adjoining paper street that leads to the city building parking lot (Maple Street) adjoining the Collett property that there is a need to vacate the remainder. Letters
Regular Business Meeting of
Union City Commission
August 9, 2004 – page 3 of 4
and consent forms need to be sent to property owners. Mr. Burke will prepare the legal description. This will be discussed at the next meeting.
Mr. Burke elaborated on the Union Village Pond as to the problem of a disposal site for the sour soil, also, the hard cost and an enforceable fixed maintenance program. Mr. Harden thanked Greg Voss, Kevin Costello and Barry Burke for their cooperation and work to help resolve the pond problem. A complete copy of the Engineer’s Report is attached to these minutes on file.
Mr. Randy Barlow, City of Union Representative was not present.
Mr. Rick Dalton was present to obtain the Commissioners approval of his Lasar Carwash. The Commission discussed pros and cons. Sean Knollman, Home Owners’ Association Treasurer had sent letters to residents for their consideration. The response from 37 residents was 31 against and 6 in favor. After some concerns as to hours and problems possible, Attorney Voss advised the Commission that this was not their decision to vote. The Union City Board of Adjustments will make that decision.
NEW BUSINESS:
Mr. Moore moved to approve RESOLUTION
NO. 2004-004 – A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR OF THE
CITY OF UNION, KENTUCKY TO ADOPT THE UNITED STATES INTERNAL REVENUE SERVICE’S
GUIDELINES FOR MILEAGE REIMBURSEMENT.
Mr. McClellan gave a second to the motion. Motion carried.
Mr. Moore moved to approve MUNICIPAL
ORDER NO. 2004-001 – A MUNICIPAL ORDER OF THE CITY OF UNION, IN BOONE
COUNTY, KENTUCKY DECLARING LISTED PROPERTY OWNED BY THE CITY TO BE SURPLUS AND
AVAILABLE FOR SALE. Mr. McCormick
seconded the motion. Motion carried.
Mrs. Fran Cheser, 10156 Russwill Lane, gave a presentation of the issue of Russwill residents interested in connecting to the City Sewer System. She presented a petition that had been initiated and presented to the Sanitation Sewer District # 1. This is believed to be the first step in the process of acquiring sewer services. Mrs. Cheser had received information that Boone County would pay fifty- percent for a feasibility study and the Sanitation District would pay the remainder. It was also her thoughts that this would apply to the initial construction. Recently, she had received a call from Bob Wilson that Russwill Lane is in the corporate limits of the City of Union; therefore Boone County would not be responsible to provide funding for Russwill Lane. Each resident had been contacted for clarification of his or her interest. Over two thirds of the property owners want the service. Mrs. Cheser’s request tonight is to ask the city for funding help of fifty-percent for the Preliminary Report and one-third of the construction costs. Mr. McClellan assured Mrs. Cheser that the request would be given attention by meeting with the City Engineer and to obtain more information. A copy of Mrs. Cheser’s presentation and the petition of residents’ signatures were given to the City Clerk and will be attached to the minutes on file.
Regular Business Meeting of
Union City Commission
August 9, 2004 – page 4 of 4
ADJOURNMENT:
No
further business to come before the Commission. Mayor Pro Tem Jennings
entertained a motion to adjourn. Mr. McCormick moved to adjourn the meeting at
9:25 p.m. Mr. Moore seconded the motion.
Motion carried.
APPROVED: ATTEST:
_________________________________ ______________________
Jonathan S. Jennings, Mayor Pro Tem Kathy Porter, City Clerk
Donald G. Kirby II, Mayor
September
13, 2004