CITY OF UNION, KENTUCKY
Regular Business Meeting
MINUTES
Mayor Don Kirby called the regular business meeting of the Union City Commission to order in the Union City Building at 7:30 p.m., Monday, July 12, 2004.
The following members of the Commission were present: Jonathan Jennings, Wayne McClellan, and Warren Moore. Mr. McCormick was absent. Also present were City Clerk/Treasurer Kathy Porter, City Attorney Greg D. Voss, and City Engineer Barry Burke.
Visitors signing the attendance list were: Mike Trout, Doug Simpson, Greg Lloyd, and Tom Pyke.
MINUTES:
Mr. Moore moved to dispense with reading of June 22, 2004 special meeting minutes and approve as presented. Mr. McClellan seconded the motion. Motion carried.
Mayor Kirby presented the Treasurer’s Report as of June 30, 2004. Mr. Jennings moved to accept the Treasurer’s Report. Motion seconded by Mr. Moore and motion carried.
The bills for payment were reviewed. Mr. Moore made a motion to pay the bills as presented and Mr. Jennings seconded the motion. Motion carried.
A letter received from David W. Jones, P.E. Chief District Engineer, Kentucky Department of Transportation Cabinet (KDOT) dated July 12, 2004, requesting that the bypassed segment of Old U.S. 42 and its connections to the new relocated U.S. 42 to be accepted into the City of Union street system. Mayor Kirby read the entire letter. Mr. McClellan had a conversation with KDOT Mr. Jim Brannon, P.E. TEBM for Planning today. Several items would have to be completed before considering acceptance. One item is that the construction on the U.S. 42 waterline by Reynolds was not satisfactory. Also, road would need resurfacing, striping and designated signs installed. Mayor Kirby concurred with Mr. McClellan stating that he felt it would be a good step to provide the part of the U.S. 42 as a city street so as to provide for community activities such as parades and festivals as “Old Town Union”. Mr. Brannon will take the suggestions into consideration and get back. Other concerns by Mr. Jennings, was the maintenance of the street. Mr. McClellan will pursue the project to finalize the Resolution. Mr. Burke suggested that adequate drainage is considered.
CITY ENGINEER REPORT:
City Engineer Barry Burke provided Commissioners with a monthly report regarding 15 issues that had been addressed, completed or in progress since the last business meeting. These included the field survey, design plan and cost estimates to be obtained for Gunpowder Greens Subdivision. Generic specifications for concrete street pavement repairs in Gunpowder Greens
Regular Business Meeting of
Union City Commission
July 12, 2004 – page 2 of 4
Subdivision will be sought. A design detail will be forwarded to Bonne County Public Works for Crosswalk Striping along Braxton Road prior to the entrances to Krogers and Boone County Library. Regarding the uncompleted sidewalk fronting vacant or building lots along Braxton Road and Sherman Court remains unchanged. There has been no change in the status of future developments and infrastructure by The Drees Company/Harmony Estates, Arlinghaus Builders and the Town Center Plan. A meeting has been set for July 14th to discuss the alternatives with Cinergy regarding upgrading and/or relocating overhead power lines along existing U.S. 42 and new U.S. 42. There are still some Stop bars needed in Hempsteade and Ivy Pond subdivisions. Some of the work in Hempsteade Subdivision is complete. Installation of an additional stop sign along Fireside Court at Ashton Court and the request for a No-Outlet sign along Ashton Court south of Cedarwood Drive by BC Public Works is still pending. Bridge feathering was completed at the bridge at Gunpowder Road and Mt. Zion Road by KTC District 6. BCPW was contacted to schedule the street repairs in Hempsteade Subdivision, which was started on June 28th for an estimated cost of $1000 to be billed to the city. Cost estimates are forthcoming to perform restoration work for property owner Doris Creech – 1711 Pickett Run. A second meeting on June 29th regarding the Union Village Pond/Retention Basin was held at Boone County Planning & Zoning offices with Kevin Costello, City Attorney Greg Voss, Engineers, Developer, Kroger’s, and City Engineer Barry Burke. It was concluded that off-site siltation (Florence) controlling discharge from the Kroger lot is the primary problem. Cost estimates incurred on similar pond dredging opposite U.S. 42 in the amount of $46,800 was provided by developer and engineer Jim Berling. Several topics were discussed, access easement draining the lake, removal of cat-tails and silt, adjusting outlet control structure and proper fencing. Cost estimates will be forthcoming. Discussions with Brad Horn (Boone County) and Peter Glen (Florence) on the litigation update with Bear Creek Developer. Disposal site search will first be offered to A&K Development. Cost sharing for the pond improvement will be considered next. The status of the Lancashire Subdivision, Abbington/Napa Ridge Drives rear yard drainage problem is still pending. Regarding the storm water inlet complaint along rear 10113 Indian Hill Drive is considered relatively inexpensive due to work needed. Sanitation District No. 1 submitted plans for removal of sewage pump station along Indian Hill Drive. A gravity sewer system will be connected to an existing system along Sycamore Drive via Mt. Zion Road. The water line will be relocated, sewer services to be reconnected and on-site system to be eliminated. A meeting was held with KTC on July 9th regarding the New U.S. 42 construction. The Union Town Plan has been reviewed. A copy of the Engineer’s Report is attached to these minutes on file. Discussion of the report, Mayor Kirby asked if Mrs. Creech had been contacted about the restoration improvement to her property. Mr. Burke had not contacted her. Regarding the Union Village Pond/Retention Basin, permission will have to be obtained to enter private property. Attorney Voss had spoken with Mr. Don Harden and he stated he would give permission to enter his property. Much information has been obtained to study. Mayor Kirby asked if this project is completed and what can be done to eliminate this happening again. This could last several years. It was learned at the last meeting that Kroger has the responsibility of maintenance. There is a special interest in getting the City of Florence involved. Every catch basin in the front of Kroger is tied into that pond. When some more information is obtained, Mr. Burke will report back. Mr. Burke is to get item 13 of his report finalized. Mr. Lloyd asked about the sidewalks in Union Village. Mr. Burke had not seen or heard any action on this, but will follow up on the issue. Attorney Voss said he will have to look into the legality, possibly a lien against the property to recoup the cost.
Regular Business Meeting of
Union City Commission
July 12, 2004 – page 3 of 4
Mr. Randy Barlow, City of Union Representative was not present.
q Laser Carwash – Mr. Doug Simpson was present to address the Commission on whether the Commission needed more information regarding his proposed business location at 8750 Richmond Road. Mr. McClellan commented that he liked the car wash, but does not agree with the location due to it being an open building and sometimes the doors will be closed. There will be a space for vending machines and other business requirements. Mr. Lloyd commented that the street will eventually open up and this is a congested area, winter time would bring in more traffic to wash cars and at certain times this would be a nightmare. Mr. Moore said the fact is when the Union Town Plan was being put together that area was designated a commercial area. Some other concerns were lighting, open times, EPA concerns, noise and signage. There will be a HOA meeting for Union Village residents on July 21st, at that time residents will be asked to voice their opinion. Mr. Simpson was asked to come back with a full scale plan (site plan) for review.
q Second reading ORDINANCE NO. 04-002 – AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2004 THROUGH JUNE 30, 2005, BY ESTIMATING REVENUES AND RESOURCES, AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT FOR THE CITY OF UNION, KENTUCKY. Mr. Moore moved to accept second reading of Ordinance No. 04-002. Mr. McClellan seconded the motion and motion passed.
q Second reading ORDINANCE NO. 04-003 – AN ORDINANCE ENACTING AND ADOPTING A SUPPLEMENT TO THE CODE OF ORDINANCES OF THE CITY OF UNION, KENTUCKY. Mr. McClellan moved to accept second reading of Ordinance No. 04-003. Mr. Moore seconded the motion and motion passed.
q Second reading ORDINANCE NO. 04-004 - AN ORDINANCE OF THE CITY OF UNION, KENTUCKY AMENDING ORDINANCE NO. 94-013 ESTABLISHING A CODE OF ETHICS. Mr. Jennings moved to accept second reading of Ordinance No. 04-004. Mr. McClellan seconded the motion and motion passed.
NEW BUSINESS:
Mayor Kirby mentioned that he and Wayne McClellan had met with the local business owners located on the old U.S. 42 to discuss ideas of what can be done to make sure that they remain viable businesses with the transition of the new road. They will continue to meet with them with the goal of sometime in the near future establishing an entity that’s a partnership between the city and the local business owners.
ADJOURNMENT:
No
further business to come before the Commission. Mayor Kirby entertained a
motion to adjourn. Mr. McClellan moved to adjourn the meeting at 9:10 p.m. Mr.
Moore seconded the motion. Motion
carried.
Regular Business Meeting of
Union City Commission
July 12, 2004 – page 4 of 4
APPROVED: ATTEST:
_________________________________ ____________________________
Jonathan S. Jennings, Mayor Pro Tem Kathy Porter, City Clerk/Treas.
August 9, 2004