CITY OF UNION, KENTUCKY
Regular Business Meeting
MINUTES
Monday, December 8, 2003
CALL TO ORDER:
Mayor Don Kirby called the Regular Business Meeting of the Union City
Commission to order at 7:35 p.m., Monday, December 8, 2003.
Present: Mayor Don Kirby, Commissioners: Gary McCormick, Wayne
McClellan, Warren Moore and Jonathan Jennings.
Also present were Greg D. Voss (City Attorney), Kathy Porter (City
Clerk/Treasurer) and Jim Curry (City Engineer).
Visitors: Signing the attendance list were Estelle Morgan, Jane Cook,
Mike Trout, Gregory T. Lloyd and William Yauch.
MINUTES:
After reviewing the past minutes presented, Mayor Kirby asked for any
comments or corrections. Mr. McClellan
moved to dispense with reading of the minutes and accept as presented. Mr. McCormick seconded the motion. Motion passed.
TREASURER' REPORT:
Mayor Kirby read the Treasurer's Report of November 30, 2003. The
report being in balance, Mr. Moore moved to accept the Treasurer's report.
Second to the motion by Mr. Jennings and motion carried.
BILLS FOR PAYMENT:
No comments on bills presented, Mr. McClellan moved to pay the
bills. Mr. Jennings seconded the
motion. Motion carried.
CORRESPONDENCE:
A memo was received from Boone County Planning Executive Director,
Kevin Costello officially informing the Commission that Dan Richards, GIS
Director has resigned. The P & Z
Commission is committed to finding a replacement. Any GIS technical questions,
Analyst John Harney can be contacted or Specialist James Horton for mapping
requests.
An e-mail received from Kevin Zinser regarding several persons on
Richmond Road and Cherbourg has brought their recreational vehicles to be
stored for the winter. Boats and RV’s
are being stored in side yards and even on the streets. Mr. Zinser feels this is a devaluation of
the neighborhood and violation of city ordinances. He would like the issue checked and a response. Assumed persons in violation will get a
friendly reminder first and code enforcement will be checked.
Regular Business Meeting of Union City Commission
December 8, 2003 – page 2
An e-mail received from Jeff and Lee Smith expressing their concerns of
pedestrian access from Lancashire across Wetherington Blvd. to the walkway
running along Wetherington. The other
subdivisions along Wetherington Blvd. that have access to the walkway have crosswalks;
however these appear to be in Florence.
Erpenbeck Elementary School is in the process of formulating a plan to
permit students to walk or bike to school.
As a safety precaution for students and citizens, a crosswalk would
certainly prove to be helpful.
Consideration or assistance in this matter would be appreciated. Mayor Kirby has e-mailed Mr. Smith expressing
that the City will be studying his request.
The City Clerk has been instructed to do an analysis for the future on
what the comparison is of painting versus hot tape (heat applied) striping and
the durability and which would be more cost effective when applied.
An invitation to bid on a manual outside display sign was received from
the City of Fort Mitchell. It was the
consensus of the Commission that there was not a specific need at this time.
A memo from Scott Boone, NKADD regarding the deadline to apply for
Transportation Enhancement funds is 4:30 p.m. EST, February 16, 2004. Mayor Kirby will be contacting Mr. Boone
personally to find out what and how the funds can be used.
CITY ENGINEER REPORT:
Engineer Jim Curry reported he had looked at the water situation in
Lassing Green. The Boone County Water
District had been contacted and had verified that the water had been shut
off. Problem still unsolved, testing
had been done and found accurate and nothing leaks. The bill amount was up until the time the meter was shut
off. Possible three items could be
considered, vandalism, open faucet or malfunctioning controls on the
sprinkler. Before sprinkler is turned
on next season, the controls should be inspected. Mr. McClellan had helped in
the inspection and advised that the remaining hooked hose be disconnected. The
Indian Hill Drive project is completed and restoration is done.
PLANNING & ZONING:
Representative Randy Barlow was not present.
OLD BUSINESS:
Mayor Kirby gave his support to contract with PAYCOR for payroll and
tax processing services due to comparison and recommendations from other
cities, also this will be a tremendous help for the City Clerk presently and in
the future. Mr. Moore moved to approve
the contract with PAYCOR. Mr. Jennings
seconded the motion. Motion carried.
Regular Business Meeting of Union City Commission
December 8, 2003 – page 3
Mr. Lloyd brought up the Braxton sidewalk and the lot behind Kroger’s
as to who owns the property. There is a
need to inspect sidewalks, pedestrian crossing being marked and other safety
features. Mayor Kirby instructed
Engineer Jim Curry to inspect and also to check other city streets as to needs,
so everything can be taken care of at the same time. Mr. Lloyd, Jim Curry and Mayor Kirby will meet after meeting to
set up a plan.
Regarding the past discussion of annexation of St. Timothy’s, Union
Post Office and the cemetery, nothing has been done because there is a need to
communicate with the concerned property owners before legal procedures are
taken. Mayor Kirby will be giving a presentation next Sunday at St. Timothy’s
on the Union Town Plan. He feels this
is the proper time to meet with the financial committee of the church and
explain the procedure and hopefully can bring a report back to the January
meeting. Mr. McClellan asked if
everyone had seen the Martin application for annexation into the City of Florence
of 28 acres on Clarkston Lane. This
should serve as a wake-up call for Union to move forward quickly.
Mayor Kirby asked if any citizens present would want to speak. Jane Cook of Jane’s Family Hair Design for
22 years had questions concerning the new road improvement and what affect it
would have on present business owners.
Mayor Kirby has been working on information that will be put on our website;
each current business will be contacted.
Most of the surrounding property has been contacted or contracted by
private developers, possibly for leasing.
The City will be keeping in contact with Boone County Planning and our
representative, Randy Barlow as to what activity and applications are being
filed for the benefit and information for our business owners.
Reminder, the city trash collection by Rumpke will be on December 26,
2003 and January 2, 2004 due to the holidays falling on Thursday, our regular
collection day.
Mayor Kirby called for a motion to go into Executive Session to discuss
city business. Mr. Moore so moved with
a second to the motion by Mr. Jennings at 8:11 p.m. Motion carried.
The Commission reconvened to regular business session at 8:25 p.m. with
all Commissioners present.
NEW BUSINESS:
PNC Bank had presented a proposal for a Cash Management Plan, which
would provide the city with better interest income by converting to a Money
Market Account. After discussing the
advantages including an annual estimated interest
Regular Business Meeting of Union City Commission
December 8, 2003 – page 4
income of $3900.00 from $900.00, Mr. McCormick made a motion to accept
PNC’s proposal. Mr. Moore seconded the
motion. Motion carried.
Mr. Moore advised to cancel the phone service for 384-6010, the
Sheriff’s Department, also the telephone wire maintenance. The cost saved monthly would be $59.57 per
month and the Sheriff’s Department could still use the current phone system.
ADJOURNMENT:
No further business to come before the Commission, Mr. Moore moved to
adjourn meeting at 8:44 p.m. Mr.
Jennings seconded the motion. Motion carried.
Signed this 12th day of January 2004.
APPROVED: ATTEST:
_____________________ ______________________
Don Kirby, Mayor Kathy
Porter, City Clerk