Regular Business
Meeting
CALL TO ORDER: Regular Business Meeting:
Present: Don Kirby (Mayor) and John Mefford, Todd Sayers, Bob Kelly and John Adams (City Commissioners). Also present were
Barry J. Burke P.E. (Foppe Technical
Group), Kathy Porter (City
Clerk/Treasurer) and Greg D. Voss (City
Attorney). There were fourteen (14)
in audience attendance.
MINUTES:
(All Commissioners were provided
copies prior to tonight’s meeting)
Mr. Adams moved to accept the minutes as
written. Mr. Sayers seconded the motion. Motion carried.
TREASURER’S REPORT: Mr. Sayers moved to accept
the Treasurer’s Report of
CORRESPONDENCE:
None presented.
CITIZENS/PUBLIC COMMENTS:
Commissioner Kelly discussed Mr. Eugene
Becknell’s water issue on
Mr. Jim Bell, Whispering Trail, spoke concerning
a sewer backup problem he has. He has had Rotor Rooter look at the problem. It
was found that his sewer line coming from his home does not run directly into
the main sewer at the street level. He stated that several houses have been
tied together on a separate line and only made one tap into the main sewer,
which causes a lot of problems. Mr. and Mrs. Campbell and the Lovett’s added their
concerns regarding the capacity of the existing public main along Whispering
Trail with the addition of the city’s project and another pump station along
In response to several questions and
historical comments made regarding the pre-existing conditions and potential
problems, Mr. Burke stated the following: a) When the original subdivision
development occurred, Sanitation District No.1 was not the authority for
reviewing plans for private sewer systems as they are now; b) State plumbing inspectors were responsible
for inspecting building sewer connections per the state plumbing code; c) There
may or may not have be a limit to the number of connections made to a public
system; d) Possible solutions include
upsizing the smaller common building sewer for more capacity; or, reconnecting
one (1) or more individual building sewers to the public main; e) SD#1 by
policy at present now assumes responsibility for certain sewers directly
beneath street pavements; however, any sewer problems within the public
right-of-way remains with the individual property owners; f) With the city’s
sewer project pending, many contractors would be available to solve this
problem; g) an alternative to a gravity system could be a pump station near the
end of Russwill Drive; however, failure of such station could make matters
worse where sewage overflows discharge into the creek downstream. Mr. Burke
stated that he doesn’t think SD#1 will approve any more pump stations; in fact,
the District has plans to abandon the existing station along
Another drainage issue brought forward by the
residents included the concerns regarding the octagonal drainage structure
future downstream regarding safety and the overall watershed upstream from the
city’s sewer project.
Regular Business Meeting of
MINUTES – February 11, 2008 – Page 2 of 4
Flooding has occurred along Whispering Trails
for many years. Residents have provided photos to document these floodings. Mr.
Burke restated that when the development occurred, no one was looking at the
size of the culverts under driveways. The existing series of storm culverts
(some with smaller sizes down stream) acts as individual detention basins.
Enlarging some culverts will cause more problems downstream. The ideal solution
will be a major and costly project. The District is currently studying plans
for watersheds within their jurisdiction. Results of these studies could
include recommendations and priorities for solving this problem.
Mayor Kirby suggested that the city’s
engineer look into installing an enclosure grate on the drainage structure
downstream for safety; and study the other matters in the most cost effective
way and submit options and recommendations to the city commission for action.
Mayor Kirby stated that he would like to have
Mr. Burke work with the Sanitation District to figure out where the lines are
to the homes being affected and build these lines into the sewer plan. Mayor
Kirby stated that the best solution may be to extend the private lines two feet,
and by connecting them in, it may not be as expensive as replacing the entire
line that runs parallel. Mr. Adams asked about the tap in fees; Mayor Kirby
stated the Sanitation District would give an exemption on those.
Mr. Burke will do further research on the
options. Mr. Moore will also work with Mr. Burke on a solution.
RECOGNITION/HONOR:
Mayor Kirby acknowledged a special
recognition for Mindy Gardt, for her development of the Union Town Plan
brochure. He stated that in 2000, the City of
REPORTS OF CITY OPERATIONS:
CITY ADMINISTRATOR’S REPORT: Warren S. Moore, CAO
Mr. Moore discussed the Carryovers. In
reference to the Union Town Plan, we are still handing out the Union Town Plan
brochures on a fairly regular basis. Midland
Current Issues: The Boone County Sign
Department will complete the change to our subdivision speed limits within the
next two weeks.
There is nothing new to report on the
transfer of
In reference to snow removal, our contractor
has been most responsive. We are receiving no more complaints than when the
county was providing the service; however, this contractor is costing the city
a lot more money than the county, since the county was only billing us for the
salt and sand. This will be kept in mind for budget time next year.
The comparison between the Census Bureau’s
and the County’s address list for
Mr. Moore has spoken with Urban Forest
Commission, since the planting season is not that far off. He will meet with
the commission to determine what trees will need to be replaced.
Mr. Moore stated that the Memorandum of
Understanding for the sanitary sewers has been sent to Sanitation District No.
1 for signature.
Regular Business Meeting of
MINUTES – February 11, 2008 – Page 3 of 4
COMMISSIONER OF PUBLIC WORKS/UNION VISIONING COMMITTEE:
Bob Kelly
Mr. Kelly stated that we continue to discuss
the need for a Public Works Department in the city.
Stop signs have been replaced in Hampshire
due to new construction.
Mr. Kelly discussed meeting with
representatives from
CITY ENGINEER REPORT: Barry J. Burke, P.E., P.L.S.
Mr. Barry Burke with Foppe Technical Group
presented the City Engineer’s Report. (All Commissioners were provided copies of the report
dated
Items # 1
(b) –
Mr. Burke stated that in reference to the Sanitary Sewer System, the first
Phase being A and B, the other Phase C, both of these phases of the plans are
finished. A Public Hearing was held at
Item # 10 (b) – Mr. Burke stated that because of the
weather, not a lot of work has been done in the field, but we did receive the
final invoice from Paul Michels and Sons, Inc. relative to completion of the
bikeway system along Wetherington Boulevard. We are working with the City of
Item # 22 – Mr. Burke stated that he had spoken with
Mr. Mefford on what the Planning Commission plans to do to include the
estimated costs about a sidewalk grant application along both sides Old Union
Road and one side of Mt. Zion Road.
OLD
BUSINESS:
There was none presented.
NEW BUSINESS:
Mayor Kirby read RESOLUTION NO. 2008-002
– A RESOLUTION OF THE
EXECUTIVE SESSION:
At this point in the meeting the time being 8:50 p.m., Mayor Kirby
stated that the commission would go into Executive Session to discuss property
acquisition of the old firehouse property.
***Executive Session
At the conclusion of the Executive Session, Mayor Kirby reconvened the
Regular Business Meeting at 9:12 p.m. Attorney Voss was given authorization to
negotiate the old firehouse property.
Regular Business Meeting of
MINUTES – February 11, 2008 – Page 4 of 4
ANNOUNCEMENTS:
The next regular monthly city business meeting
is scheduled for Monday,
ADJOURNMENT:
No further business came before the
commission. Mr. Sayers moved to adjourn the meeting at
seconded the motion. Motion carried.
Signed this 10th day of March, 2008.
APPROVED: ATTEST:
________________________ _____________________________
Don Kirby, Mayor Kathy
Porter, City Clerk/Treasurer