CITY OF UNION, KENTUCKY

Regular Business Meeting

MINUTES

Monday, January 14, 2008

CALL TO ORDER: Regular Business Meeting:

Mayor Don Kirby called to order the Regular Business Meeting of the Union City Commission on Monday, January 14, at 7:30 p.m.

Present: Don Kirby (Mayor) and John Mefford, Todd Sayers, Bob Kelly and John Adams (City Commissioners). Also present were Barry J. Burke P.E. (Foppe Technical Group), Kathy Porter (City Clerk/Treasurer) and Greg D. Voss (City Attorney). City Administrative Officer Warren Moore was absent. Audience attendance totaled (5).

MINUTES: (All Commissioners were provided copies prior to tonight’s meeting)

Mr. Mefford moved to accept the minutes of the Regular Business Meeting on December 10, 2007 as written. Mr. Sayers seconded the motion. Motion carried.

Mr. Adams moved to accept the minutes of the Public Hearing on Proposed Sanitary Sewer Collection System (Special Assessments) on December 19, 2007 as written. Mr. Mefford seconded the motion. Motion carried.

TREASURER’S REPORT: Mr. Sayers moved to accept the Treasurer’s Report of December 31, 2007 as presented. Mr. Adams seconded the motion. Motion carried.

AUDIT REPORT:

Teresa Hudson, CPA, Inc., Financial Statements with Independent Auditor’s Report for year ended June 30, 2007.

Ms. Hudson stated that the report was a clean opinion on the financial statements as they apply to governmental entities. The city had a very strong balance sheet in terms of assets to liabilities and that the city finished in a healthy financial position as of the end of the year.

CITIZENS/PUBLIC COMMENTS:

Mr. Eugene Becknell, 1588 Sycamore Drive, was not present. Commissioner Kelly stated that he had met with Mr. Becknell about the problem he is having with an underground spring on his property and has a problem with surface runoff from the Harmony Development. Mr. Kelly plans to work with Drees to try to resolve the problem.

REPORTS OF CITY OPERATIONS:

CITY ADMINISTRATOR’S REPORT: Warren S. Moore, CAO

Mr. Moore was not present.

COMMISSIONER OF PUBLIC WORKS/UNION VISIONING COMMITTEE: Bob Kelly

Mr. Kelly addressed the issue of no parking signs on Whispering Trail, which was a concern of Mr. Trout’s. Mr. Kelly stated that he had been told that six (6) new parking signs had been installed by the Boone County Sign Department.

Mr. Kelly discussed complaints about snow removal/slick spots on Wyndam Way, Cedarwood and Lewis Lane. Mr. Kelly will contact Boone County to find out what their criteria is on snow removal/slick spots.

Mr. Kelly had received a complaint about the light at Walgreens and Braxton Drive. He will work with Florence on resolving this situation.

In reference to the Visioning Committee, Mr. Kelly stated that he will attend a Tax Increment Financing meeting.

Regular Business Meeting of Union City Commission

MINUTES – January 14, 2008 – Page 2 of 3

CITY ENGINEER REPORT: Barry J. Burke, P.E., P.L.S.

Mr. Barry Burke with Foppe Technical Group presented the City Engineer’s Report. (All Commissioners were provided copies of the report dated January 10, 2008 for tonight’s meeting).

Items # 1 (b) – Mr. Burke stated that we are almost finished with the Sanitary Sewer Plans, Phases A, B and C. Most of the survey work has been completed. He is working on the bid specs now, the legal ad and trying to put together language relative to the contractor’s responsibility for submission to the approval authorities, including the highway department, as well as Sanitation District No. 1.

Mr. Burke left a Draft Package of Documents with a cover sheet listing directions and other documents/fill-ins to be included with the city clerk for the Application to the Clean Water State Revolving Fund (CWSRF) Loan. Regarding these documents and an agreement with Sanitation District No.1, Mr. Burke will obtain a copy of the agreement similar to the city of Alexandria where the District processes the treatment fees and a surcharge for reimbursement of the Special Assessments on the same billing statement for pay back of the loan to the city and CWSRF on a quarterly basis.

As a result of specific requests at the Public Hearing at Ryle High School, Mr. Burke stated that he conducted four (4) separate on-site meetings with property owners concerning the sewer plans and assessments including Union Baptist Church, Whispering Trails, Mr. Schrage (opposite the city building) and Gadd, Mathis, Edwards and Brauer along Mt. Zion Road adjacent to Russwill Drive. Input from these meetings will be considered in the final plans. Meeting summaries were also provided.

Item # 1 (c) – Mr. Burke stated that in reference to the second of the three (3) KIA Grant Assistance Agreements , it was his understanding that the required paperwork has been completed and re-submitted to KIA.

Mr. Burke presented another Quarterly Report regarding the KIA/CEGG grant for Mayor Kirby’s signature. This report should then be forwarded to the KIA department.

Item # 6 – Mr. Burke stated that he has not heard anything new concerning the re-posted 20mph speed limit signage changes via Ordinance No. 2007-005. Although delayed, his understanding was that it was proceeding according to the city’s request.

Item # 8 – Mr. Burke stated that since the second reading of the revised Ordinance No. 2007-013 was approved in December 2007 for the John Kirby Site Plan, the Encroachment Permit (EP-2007-002) was administratively approved December 14^th with Conditions.

Item # 11 (b) – Mr. Burke stated that the coordination with city of Florence for repair and resurfacing of the bikeway system along Wetherington Boulevard has been completed with recommendations of a partial payment of the Invoice holding back a 10% retainage . This will be coordinated with Florence Public Works.

Item # 16 – Mr. Burke stated that the city received another Supplemental Agreement and Resolution between the city and the Transportation Cabinet adding Indian Hill Drive to the Discretionary Bond Fund Agreement. Following the re-submission in more detail for the breakdown of resurfacing items for both Ivy Pond Subdivision and Indian Hill Drive now covered under the city’s $50,000 Discretionary Bond Fund Agreement, the city should expect almost full reimbursement or about $49,500, a large deduct on the $115,530 project.

OLD BUSINESS:

Second reading of ORDINANCE NO. 2007-014 – AN ORDINANCE SETTING THE COMPENSATION FOR THE UNION, KENTUCKY CITY CLERK/TREASURER. Mr. Kelly moved to approve the Ordinance. Mr. Sayers seconded the motion. Motion carried.

Regular Business Meeting of Union City Commission

MINUTES – January 14, 2008 – Page 3 of 3

Second reading of ORDINANCE NO. 2007-016 – AN ORDINANCE AMENDING THE CITY OF UNION, KENTUCKY ANNUAL BUDGET FOR THE FISCAL YEAR July 1, 2007 THROUGH JUNE 30, 2008 ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT. Mr. Kelly moved to approve the Ordinance. Mr. Mefford seconded the motion. Motion carried.

Second reading of ORDINANCE NO. 2007-015 – AN ORDINANCE ORDERING THE PARTIAL CLOSURE OF SELTMAN DRIVE IN UNION, KENTUCKY. Mr. Sayers moved to approve the Ordinance. Mr. Kelly seconded the motion. Motion carried.

NEW BUSINESS:

Mayor Kirby read RESOLUTION NO. 2008-001 – A RESOLUTION AUTHORIZING THE CITY OF UNION, KENTUCKY TO FILE A LOAN APPLICATION AND APPOINT THE APPROPRIATE OFFICIALS AND SUCCESSOR-IN-TITLE AS OFFICIAL PROJECT REPRESENTATIVE OF FEDERALLY ASSISTED WASTEWATER REVOLVING FUND (STATE REVOLVING LOAN PROGRAM) PROJECT. Mr. Mefford moved to approve the Resolution. Mr. Adams seconded the motion. Motion

carried.

Mayor Kirby asked if there was anyone in the audience who would like to speak. Mr. Scott Smith, a Hempsteade resident, stated that he was doing a follow-up to a meeting he attended in July. He was seeking assistance with the speeding problem on Hempsteade Drive. He wanted to know if anything was in progress to solve that situation. Mayor Kirby stated that he did not know if there was a follow-up, and if not, he apologized for that. Mayor Kirby stated that the main thing that can be done is to get more sheriffs’ patrols to write tickets.

Mr. Frank Rothfuss PE, an engineer with Riegler Engineering, requested certain city action procedures about plan changes regarding the Union Pointe Center. Attorney Voss explained the process involved with this situation that would come up at a future meeting

Mr. Kenneth Bradley, 10006 Russwill Lane, offered his compliment on the professional job that the city did on the Public Hearing on Proposed Sanitary Sewer Collection System (Special Assessments on December 19, 2007 at Ryle High School. He thought the outcome went very well. He questioned the reasoning used for the “fair basis” calculating the Assessments of the sewer project. He thought rather using proportions of assessed value, front foot and areas, it would be better to divide equally the costs needed among the benefited property owners. He also didn’t follow how the amount of sewage related to the assessment amounts. Mr. Burke explained that it was his opinion after considering the options; the assessment method used couldn’t be any fairer. Attorney Voss explained that it has not been officially approved by the commission on how the assessment will be made. Nothing is final at this time.

Ryan Nix, Boy Scout Troop 702, from St. Timothy, was recognized as an audience participant.

ANNOUNCEMENTS:

The February meeting date is scheduled for Monday, February 11, 2008, at 7:30 p.m.

ADJOURNMENT:

No further business came before the commission. Mr. Sayers moved to adjourn the meeting at 8:29 p.m. Mr.

Adams seconded the motion. Motion carried.

Signed this 11th day of February, 2008.

APPROVED: ATTEST:

________________________ _____________________________

Don Kirby, Mayor Kathy Porter, City Clerk/Treasurer