Regular Business Meeting
CALL TO ORDER: Regular Business Meeting:
Present: Mayor Don Kelly and John Mefford, Todd Sayers, Bob Kelly and John Adams (City Commissioners). Also present were Barry J. Burke P.E. (Foppe Technical Group), Kathy Porter (City Clerk/Treasurer) and Greg D. Voss (City Attorney).
Audience attendance totaled (22).
MINUTES: (All Commissioners were provided copies prior to tonight’s meeting)
Mr. Kelly moved to accept the minutes of November 13, 2007 as written. Mr. Adams seconded the motion. Motion carried.
TREASURER’S REPORT: Mr. Sayers moved to accept the Treasurer’s Report of November 30, 2007 as presented. Mr. Mefford seconded the motion. Motion carried.
Mayor Kirby introduced Cub Scout Pack 32. They are partnering with Rumpke to get more people in the city to sign up for the curbside recycling program. Flyers have been created in reference to this project. Matt Grimes spoke about this project and ways to reduce the fee or eliminate all together for those who would like to recycle but cannot afford the fee.
Mayor Kirby read a letter from Jacob Grimes with Cub Scout Pack 32 whereby he asked the city to help find a way to eliminate the monthly fee for the recycling service. Mayor Kirby stated that there may be something that can be done by working with Rumpke. Less than 10% of the residents participate in the program now.
REPORTS OF CITY OPERATIONS:
CITY ADMINISTRATOR’S REPORT: Warren S. Moore, CAO
Mr. Moore reported that brochures are out for the Union Town Plan. At least three developers have made contact him, and several have been in contact with P&Z.
The Volpenhein house had been removed and the lot restored.
Midland Atlantic had no change; they gave a presentation at the meeting.
On current issues, concerning traffic control, the speed limit sign on Wetherington has been added to list of signs being changed by Boone County sign department as they get to them.
The traffic control signal at Mt. Zion Road and Old Union Road has been changed to a flashing signal.
No change in the transfer of Old Union Road to the city.
In reference to snow removal, two salt runs have taken place to date.
In reference to LUCA, Kevin Costello has scheduled a meeting for January to review the city’s addresses for the 2010 Census.
Mr. Moore is working on a maintenance plan for the streetscape of U.S. 42.
Regular Business Meeting of Union City Commission
MINUTES – DECEMBER 10, 2007 – Page 2 of 3
Mayor Kirby stated that he had spoken with Commissioner Mefford before the meeting and gave him some information sent by Senator Roeding regarding grants, etc., for trees, landscaping, etc., to obtain monies for maintenance of the trees.
COMMISSIONER OF PUBLIC WORKS: Bob Kelly
Mr. Kelly addressed the issue of no parking signs on Whispering Trail. He contacted Greg Martin with the sign department who confirmed that there had been signs erected but they are no gone. Mr. Martin will take another look at this issue and report back to Mr. Kelly.
Mr. Kelly discussed the three (3) levels of snow emergency.
PLANNING AND ZONING: Patrick T. Reynolds, Union’s Representative
Mr. Reynolds was not present, but Commissioner Kelly stated that there is a Technical Design Committee and Commissioner Adams will be the representative. Attorney Voss will prepare a Resolution.
CITY ENGINEER REPORT: Barry J. Burke, P.E., P.L.S.
Mr. Barry Burke with Foppe Technical Group presented the City Engineer’s Report. (All Commissioners were provided copies of the report dated December 10,, 2007 prior to tonight’s meeting).
Items # 1 (b, c) – Mr. Burke stated that about they are about 98% finished with the Sanitary Sewer plans for Phases A & B; and about 80% finished with plans for Phase C. The need for special assessments will be discussed with Attorney Voss per the Kentucky Revised Statutes 91A. A date, time and place for the required Public Hearing will be set.
Item # 1 (d) – Mr. Burke stated that another copy of Resolution 2007-018 regarding the Grant Assistance processed in April 2007 was reprocessed for return to KIA.
Item # 3, 4, 5, 7, 10 & 18 – Mr. Burke discussed several planned public infrastructure repairs for which bids were taken and stated that everything is moving forward subject to the seasonal inclement weather.
Item # 6 – Mr. Burke addressed signage in reference to twenty (20) street names and a total of forty-four (44) speed limit signs. Discussions with BCPW revealed for some unknown reason that after 19 signs were reposted with a lower speed limit (20MPH), the process was stopped. BCPW was notified to finish the process, since their costs for this work was significantly lower than provided by a local contractor.
Item # 24 – Mr. Burke stated that he had responded to an inquiry from homeowner Martha Journey at 1720 Sherman Court concerning an in-house sewage pressure backupage problem. She was advised to call the Florence Sewer Department. Since the city of Florence was responsible for the pressure cleaning, any costs for the cleaning or damages could be forwarded to the city for reimbursement.
Item # 28 – Mr. Burke stated the he had inspected the Lassing Green subdivision. All repairs were coded by task. No repairs were classified as major and will be targeted for the spring of 2008.
Item # 29 – Mr. Burke addressed the Union Bluffs subdivision concerning the detention basin. The following was understood: a) a request for transfer of ownership from the developer to Union was submitted to Attorney Voss; b) an inspection revealed the basin was in disrepair and needs maintenance; c) the plat designated the basin (Lot A) to be conveyed to Boone County; d) Boone County has indicated they assume some responsibility; and e) an agreement in writing will be sought with Boone County for the repairs, and upon completion, Lot A containing the basin will be transferred to Union for permanent ownership and maintenance.
Regular Business Meeting of Union City Commission
MINUTES – DECEMBER 10, 2007 – Page 3 of 3
OLD BUSINESS:
Second Reading ORDINANCE NO. 2007-013 – AN ORDINANCE OF THE UNION CITY COMMISSION AMENDING SECTION I OF ORDINANCE 2000-007, THE ORDINANCE WHICH ADOPTED THE UNION TOWN PLAN. Mr. Kelly moved to approve the Ordinance. Mr. Mefford seconded the motion. Motion carried.
NEW BUSINESS:
Mr. Becknell spoke concerning a water problem he has near his property. He is getting water onto his property from the development behind his home. Mr. Becknell presented photos of the water problem. Mr. Burke gave an overview of the background of the problem covered by Item #25 of his report without any apparent regulatory violations. Per Mr. Becknell’s request, Mayor Kirby stated that Commissioner Bob Kelly, and another commissioner, should come out to his property to observe the problem he is having.
First reading ORDINANCE NO. 2007-014 – AN ORDINANCE SETTING THE COMPENSATION FOR THE UNION, KENTUCKY CITY CLERK/TREASURER. Mr. Mefford moved to approve the Ordinance. Mr.
Sayers seconded the motion. Motion carried.
First reading of ORDINANCE NO. 2007-015 – AN ORDINANCE ORDERING THE PARTIAL CLOSURE OF SELTMAN DRIVE IN UNION, KENTUCKY. Mr. Sayers moved to approve the Ordinance. Mr. Adams seconded the motion. Motion carried.
First reading of ORDINANCE NO. 2007-016 – AN ORDINANCE AMENDING THE CITY OF UNION, KENTUCKY ANNUAL BUDGET FOR THE FISCAL YEAR July 1, 2007 THROUGH JUNE 30, 2008 ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT. Mr. Adams moved to approve the Ordinance. Mr. Kelly seconded the motion. Motion carried.
At this point in the meeting, there was a presentation by Midland Atlantic Development, regarding a market study on a possible development within the city of Union. Jerry Dusing, Attorney, was present, representing Midland Atlantic. He introduced John Silverman with Midland. They spoke about the feasibility of a Target in Union. Michael Dinn, a property advisor, also spoke.
Mayor Kirby announced that they would go into Executive Session for discussion at 9:26 p.m. Mr. Sayers moved to go into Executive Session. Mr. Adams seconded the motion. Motion carried.
Mayor Kirby returned from Executive Session at 9:36 p.m.
ANNOUNCEMENTS:
The January meeting date is scheduled for Monday, January 14, 2008, at 7:30 p.m.
ADJOURNMENT:
No further business came before the commission. Mr. Sayers moved to adjourn the meeting at 9:38 p.m. Mr.
Mefford seconded the motion. Motion carried.
Signed this 14 day of January, 2008.
APPROVED: ATTEST:
________________________ _____________________________
Don Kirby, Mayor Kathy Porter, City Clerk/Treasurer