CITY OF UNION, KENTUCKY

Special/Regular Business Meeting

MINUTES

Tuesday, November 13, 2007

CALL TO ORDER: Regular Business Meeting:

Mayor Pro Tem Bob Kelly called to order the Regular Business Meeting of the Union City Commission on Tuesday, November 13, 2007, at 7:30 p.m.

Present: Bob Kelly (Mayor Pro Tem) and John Mefford, John Adams (City Commissioners). Also present were Barry J. Burke P.E. (Foppe Technical Group), Kathy Porter (City Clerk/Treasurer) and Greg D. Voss (City Attorney). Absent were Don Kirby (Mayor), Warren Moore (City Administrator), and Todd Sayers (City Commissioner).

Audience attendance totaled four (4).

MINUTES: (All Commissioners were provided copies prior to tonight’s meeting)

Mr. Adams moved to accept the minutes of October 8, 2007 as written. Mr. Mefford seconded the motion. Motion carried.

TREASURER’S REPORT: Mr. Mefford moved to accept the Treasurer’s Report of October 31, 2007 as presented. Mr. Adams seconded the motion. Motion carried.

CORRESPONDENCE:

Mr. Kelly mentioned that we had a Proclamation to present to Kevin Weisman for Eagle Scout honor. City Clerk Kathy Porter suggested that Mr. Weisman be invited to a future city meeting whereby the Proclamation can be presented to him at that time.

REPORTS OF CITY OPERATIONS:

CITY ADMINISTRATOR’S REPORT: Mr. Moore was not present.

COMMISSIONER OF PUBLIC WORKS:

Mr. Kelly stated that the city will be handling snow removal this year, and that Greg Spillman will be the contractor. He has been in contact with Mr. Spillman and stated that a few new streets in the Harmony development will need to be included in the snow removal plan.

Mr. Kelly also addressed the issue of where the salt will be stored.

In reference to the Visioning Committee, Mr. Kelly stated that the committee has recommended that the city pursue an economic development person, who would find a commercial developer for the Union Town Center. Mr. Dave Geohegan is working on getting two (2) speakers who could possibly come to our January business meeting; one, an economic development person, and the other a commercial developer.

PLANNING AND ZONING:

Mr. Reynolds was not present.

CITY ENGINEER REPORT:

Mr. Barry Burke with Foppe Technical Group presented the City Engineer’s Report. (All Commissioners were provided copies of the report dated November 7, 2007 prior to tonight’s meeting).

Items #1(a) – Mr. Burke stated that the Sanitary Sewer Systems mayor 36-inch interceptor is complete and operational.

Regular Business Meeting of Union City Commission

MINUTES – NOVEMBER 13, 2007 – Page 2 of 4

Items #3, 4, 5, 7 – Mr. Burke stated that general maintenance issues were addressed under these items. He stated we have received three (3) bids from the ten (10) contractors. These bids are under review.

Item #9 – Mr. Burke questioned the status of the John Kirby site plan along Relocated U.S. 42. He was advised that the Ordinance for a First Reading has been revised; and any approval (i.e. Second Reading) could come at a later meeting.

Item #12(a) – Regarding the single existing 25 MPH speed limit sign along Wetherington Blvd. in Union, Mr. Burke stated that the City of Florence consultant Jacobs Engineering, employed by the city of Florence recommended that all 25 MPH signs be changed to 35 MPH. With the Second Reading of City Ordinance 2007-012 planned at this meeting, BCPW or another contractor will be contacted to replace and repost the single sign in Union from 25 to 35 MPH for consistency.

Item #13 & 18 – Mr. Burke addressed the concrete curb and gutter settlement fronting 10037 Russwill Lane, 9045 Braxton Road and other incidental work included in the bids under review.

Item #19 - Regarding the Pond behind Kroger’s, Mr. Burke stated that the valve has been closed and the original water surface restored. The algae has cleared result of freezing temperatures.

Item #20 – Mr. Burke’s understanding was that an amended KYTC Agreement and Resolution on file to include the invoices from Indian Hill Drive is in process. Once approved by the city commission and resubmission, if approved, the city could be reimbursed another $27,500 for a total of $49,500 returned from the KYTC on a project totaling $115,250. So, this results in a considerable savings.

Item #21 - The emergency sinkhole settlement fronting 1821 Merrimack Court was repaired by BCPW before Halloween.

Item #24 –Responded to Fred Wilkenson at Braxton Road and Sherman Court regarding in-house floor backupage. Mr. Wilkenson was advised to call the county’s building inspector and Kroger’s regarding plans, since the city is not responsible for private drainage systems.

Item #25 – Mr. Burke responded to a concern from J. Hoppenjans, 9856 Cherbourg Drive, regarding the excessive number of stop signs along Richmond Road including those recently installed between intersections for the small park by Arlinghaus Builders. Mr. Hoppenjans was advised that all such applications should be processed through the city engineer and Boone County Sign Division regarding compliance with the uniform traffic control manual.

Item #26 - Mr. Burke stated that he received a call from a developer (Continental) in Milwaukee, Wisconsin, interested in developing the property behind the city building. Mr. Burke shared information with the caller on where the sanitary sewer issue stands. The proposed relocated Mt. Zion Road will go to the south of the city building. Mr. Burke advised the developer to contact the planning commission regarding updates on the Union Town Plan. Mr. Kelly asked for a phone number that would be provided.

Item #27 – Mr. Burke stated that he responded to a complaint from an Ivy Pond resident, Jerry Rich, 1836 Weeping Willow Court, regarding a shallow side drain exposed within the public right-of-way. A call was made to BCPW for possible delivery of topsoil to resolve the problem.

Mr. Burke stated that there have been a number of Encroachment Permits that have been issued recently as a result of Westbrook Estates Subdivision on Old Union Road. They are moving forward with the electric overhead as well as an open cut gas line provided that milling and full repaving of the intersection will be accomplished by via the original permit.

Regular Business Meeting of Union City Commission

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OLD BUSINESS:

Second Reading ORDINANCE NO. 2007-009 – AN ORDINANCE SETTING THE GENERAL SPECIFICATIONS FOR THE DEMOLITION OF UNFIT STRUCTURES AND/OR OTHER RELATED PROPERTY LOCATED IN THE CITY OF UNION, KENTUCKY. Mr. Adams moved to approve the Ordinance. Mr. Mefford seconded the motion. Motion carried.

Second Reading ORDINANCE NO. 2007-012 – AN ORDINANCE SETTING THE SPEED LIMIT ON WETHERINGTON BOULEVARD IN THE CITY OF UNION, KENTUCKY AT THIRTY-FIVE (35) MILES PER HOUR. This will be for the portion of Wetherington that is in the city limits, in order to coincide with Florence. Mr. Mefford moved to approve the Ordinance. Mr. Adams seconded the motion. Motion carried.

NEW BUSINESS:

First Reading ORDINANCE NO. 2007-013 – AN ORDINANCE OF THE UNION CITY COMMISSION AMENDING SECTION I OF ORDINANCE 2000-007, THE ORDINANCE WHICH ADOPTED THE UNION TOWN PLAN. Mr. Adams moved to approve the Ordinance. Mr. Mefford seconded the motion. Motion carried.

First Reading ORDINANCE NO. 2007-014 – AN ORDINANCE SETTING THE COMPENSATION FOR THE UNION, KENTUCKY CITY CLERK/TREASURER. This Ordinance was tabled until the December meeting.

First Reading ORDINANCE NO. 2007-015 – AN ORDINANCE ORDING THE PARTIAL CLOSURE OF SELTMAN DRIVE IN UNION, KENTUCKY. This Ordinance was tabled until the December meeting.

Mr. Kelly read RESOLUTION NO. 2007-016 – A RESOLUTION ADOPTING AND APPROVING THE

EXECUTION OF A MUNICIPAL ROAD AID DISCRETIONARY BOND FUND AGREEMENT BETWEEN THE CITY OF UNION, KENTUCKY AND THE COMMONWEALTH OF KENTUCKY, TRANSPORTATION CABINET, DEPARTMENT OF INTERGOVERNMENTAL PROGRAMS AND ACCEPTING ALL STREETS REFERRED TO THEREIN AS BEING STREETS WHICH ARE A PART OF THE INCORPORATED AREA OF CITY OF UNION,KENTUCKY. Mr. Mefford moved to accept the Resolution. Mr. Adams seconded the motion. Motion carried.

Mr. Kelly read RESOLUTION NO. 2007-017 – A RESOLUTION ADOPTING AND ENDORSING THE BOONE COUNTY EMERGENCY OPERATIONS PLAN. Mr. Adams moved to accept the Resolution. Mr. Mefford seconded the motion. Motion carried.

Mr. Kelly read RESOLUTION NO. 2007-018 – A RESOLUTION OF THE CITY OF UNION, KENTUCKY ACCEPTING THE GRANT, APPROVING THE GRANT AGREEMENT, AUTHORIZING THE AMENDMENT OF LOCAL BUDGET, AND AUTHORIZING A REPRESENTATIVE TO SIGN ALL RELATED DOCUMENTS. Mr. Mefford moved to adopt the Resolution. Mr. Adams seconded the motion. Motion carried.

Commissioner Adams discussed that a wall committee had been formed for Whispering Trail as a barrier between Whispering Trail and future businesses. This will be brought before the commission at a later date.

Mr. Trout addressed the commission. He questioned the no parking signs being taken down on the south side of Whispering Trail. It will be looked into.

Mr. Trout also questioned the likelihood of a Target store being built in the community. He was informed that Planning and Zoning will be dealing with this issue.

Regular Business Meeting of Union City Commission

MINUTES – NOVEMBER 13, 2007 – Page 4 of 4

Mr. Trout questioned a deli going in on the Wright property, across from the three (3) schools. He asked if restrictions could be applied whereas alcohol and tobacco could not be sold. He was informed that we have no authority over these issues; they would come thru Boone County.

ANNOUNCEMENTS:

The December meeting date is scheduled for Monday, December 10, at 7:30 p.m.

ADJOURNMENT:

No further business came before the commission. Mr. Mefford moved to adjourn the meeting at 8:55 p.m. Mr.

Kelly seconded the motion. Motion carried.

Signed this 10^th day of December, 2007.

APPROVED: ATTEST:

________________________ _____________________________

Don Kirby, Mayor Kathy Porter, City Clerk/Treasurer