Public Hearing (MRA/LGEA Fund)
Regular Business
Meeting
Mayor Don Kirby called to
order the Public Hearing on the Municipal Road Aid Fund and Local Government
Economic Assistance Funds at 7:15 p.m. Mayor Kirby stated that we have this
hearing every year to take input from the public as well as the commission as
to any particular earmarks for any of the funds. We use these funds for normal
infrastructure improvements. There were no special requests for earmarking the
funds. Therefore, it will be used for
normal street repairs and improvements.
Mr.
Sayers made a motion to adjourn the Public Hearing. Mr. Mefford seconded the
motion. Motion carried. The meeting was adjourned at 7:25 p.m.
CALL TO ORDER: Regular Business Meeting
Present: Don Kirby (Mayor) and City Commissioners: Bob Kelly, Todd Sayers and John
Mefford. Also present were Warren S.
Moore, (City Administrator), Barry J.
Burke P.E. (City Engineer of Foppe
Technical Group), and Kathy Porter (City
Clerk/Treasurer). Attorney Greg Voss was absent. Attorney Bruce L. McClure
was here in place of Attorney Voss. Audience
attendance totaled six (6).
MINUTES:
(All Commissioners were provided
copies prior to tonight’s meeting)
Mr. Mefford moved to accept the minutes of May
14, 2007 as written. Mr. Sayers seconded the motion. Motion carried.
TREASURER’S REPORT: Mr. Kelly moved to accept
the Treasurer’s Report of May 31, 2007 as presented. Mr. Sayers seconded the motion. Motion
carried.
CORRESPONDENCE:
Mayor Kirby read a letter from Kevin
Costello, Executive Director, Boone County Planning Commission, regarding the
Board of Adjustments term of Terrill Kidwell, whose term expires June 30, 2007.
City Clerk Kathy Porter stated that Mr. Kidwell has agreed to serve again in
this same capacity.
Mayor Kirby stated that we have a vacancy on
the city commission left by the resignation of Dr. Greg Lloyd. We received four
(4) applicants for the position. Mr. James Logsdon spoke of his desire to serve
on the commission. He is retired from Kroger. Ms. Karen O’Sullivan was not
present. Mr. John Adams, Whispering Trail, stated that he has been a resident
of
EXECUTIVE SESSION:
At this point, Mayor Kirby stated that the
commission would go into Executive Session (closed), to discuss the vacant
seat, according to KRS 61.80(F).
Mayor Kirby reconvened into the Regular
Business Meeting after the Executive Session at 7:50 p.m. He thanked all the
candidates who had applied for the vacant seat and encouraged those not chosen
to stay involved in the community; as the city grows, there will be other
committees and opportunities to serve. A
voice vote was taken at this time. Mr. Mefford stated that all were qualified
but chose John Adams. Mr. Kelly stated that he likes representation from all
over the city and chose John Adams because he lives on Whispering Trail and
there is a lot of development going on in his location. Mr. Sayers thanked the
applicants and stated that John Adams was his choice also.
Public Hearing & Regular Business
Meeting of
Mayor Kirby read RESOLUTION NO.
2007-013 – A RESOLUTION APPOINTING JOHN PAUL ADAMS TO SERVE A CITY
COMMISSIONER FOR THE CITY OF
Mayor Kirby administered the Oath of Office
to John Adams.
CITY ADMINISTRATOR REPORT:
Mr. Moore addressed a carryover item
concerning the Union Town Plan. The third meeting was held at the city building
on May 24. KZF presented what they have done so far and will return next month
with final documentation concerning the brochure.
Mr. Moore stated that in reference to the
Mr. Moore stated that the Tax Software will
be purchased as soon as the new budget is passed.
Mr. Moore stated that in reference to the
Volpenhein house, it still sits as it was. We have spent months trying to find
a qualified asbestos inspector; we accepted his bid but have not been able to
get a return call.
Mr. Moore addressed the current item
concerning the 2007-2008 Budget. The budget was done in a very conservative
manner.
Mr. Moore stated that in reference to the
Daily Complaints, they are being handled as they come up.
Mr. Moore stated that the projector and
screen will be ordered as soon as the new budget is approved.
Mr. Moore stated that we have gotten rid of
the Symantec’s software on our network. The new AVG software is working better
for less money and the computers have not dropped the wireless connection,
which had been happening fairly often.
Mr. Moore stated that he will be talking with
Insight concerning the city’s financial advantage to bundle all services with
them.
CITY ENGINEER REPORT:
Mr. Barry Burke P.E., P.L.S., Foppe Technical Group. (All Commissioners were
provided copies of the report dated June 6, 2007 prior to tonight’s meeting). Mr.
Burke asked if there were any questions on the 25 issues, then provided the
Commission with some general updates as it related to his report followed by
four (4) issues for city commission action.
Item # 3 – Mr. Burke addressed the Union 2006 Repair
Projects (Indian Hill and Ivy Pond). A separate report was prepared for distribution
Four (4) Recommendations were made. Mr. Burke stated that this project was
started last fall. Some cost saving innovative things were done in terms of
fixing a lot of concrete curb deterioration, gutter removal, and edge and under
drain installation. The Black Mat Coating was specified since existing street
pavements were good.
Public Hearing & Regular Business
Meeting of
Inc., a
sub-contractor of Jarco. Mr. Moore asked that during the inspection, directly
in front of his home location being the first drive way to the left, many
people enter Indian Hill, realize they have the wrong street and turn around in
his drive way, which has caused deterioration. After more discussion regarding the quality,
Mayor Kirby asked Burke if he thought the problems were related to quality of
the product or the company applying it. Mr. Burke stated that with the known
information, it may be a combination of both. Mayor Kirby stated that the
contractor should Not-Be-Paid one (1) cent until the problems are resolved.
Mr. Burke stated
that Gary Tucker, with Boone County Public Works, had advised that an expert in
this area be contacted for an opinion. The contact is employed with American
Pavements, Inc. An opinion will be forwarded back to the city. The original
recommendation to pay Invoice #6628 will be delayed.
Item # 3(c) – Mr. Burke addressed the issue of a complaint
of excessive sump pump line drainage at
Item # 16 – Mr. Burke reported on the Speed Limit
Signage changes. Using the
Mayor Kirby stated
that it would be feasible to be consistent with the limit being 20 mph, with
the exception of
Mr. Burke will
coordinate with BCPW to begin the process of repainting the signs.
Item # 23 – Mr. Burke addressed the John Kirby development
at the intersection of Whispering Trail and Relocated U.S. 42. In December 2006
there was an Encroachment Permit submitted for that request to access
Whispering Trail. The action the city took in December was a denial, based on Ordinance
No. 2000-007, relating to language in the Boone County Zoning Ordinance
applicable to the City of
Mayor Kirby stated
that Attorney Voss would do some extensive research on the Kirby property.
PLANNING
& ZONING:
Mr. Patrick Reynolds, City of
Public Hearing & Regular Business
Meeting of
PUBLIC
WORKS/UNION VISIONING COMMITTEE:
Mr. Kelly reported that the Visioning
Committee is in the early stages of planning a community event. The focus of
the event would be to explain, inform and gather support for the
OLD BUSINESS:
Mayor Kirby read ORDINANCE NO. 2007-004
– AN ORDINANCE AMENDING THE CITY OF
Mayor Kirby read ORDINANCE NO. 2007-005
– AN ORDINANCE SETTING THE SPEED LIMIT ON THE DEDICATED STREETS OF THE CITY OF
NEW BUSINESS:
Mayor Kirby read ORDINANCE NO. 2007-006
– AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2007
THROUGH JUNE 30, 2008 BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING
FUNDS FOR THE OPERATION OF CITY GOVERNMENT FOR THE CITY OF UNION, KENTUCKY. Mr. Kelly made a motion to approve the
Ordinance. Mr. Sayers seconded the motion. Motion carried.
Mayor Kirby read RESOLUTION NO.
2007-014 – A RESOLUTION APPOINTING BOB KELLY AS THE CITY OF
Mayor Kirby read RESOLUTION NO.
2007-015 – A RESOLUTION REAPPOINTING TERRILL L. KIDWELL TO THE CITY OF
Mayor Kirby read ORDINANCE NO. 2007-007
– AN ORDINANCE TO PROVIDE FOR THE ORDERLY SUCCESSION OF OFFICE OF MAYOR IN
THE EVENT OF THE ABSENCE OR DISABILITY OF THE MAYOR. Mr. Sayers made a
motion to approve the Ordinance. Mr. Adams seconded the motion. Motion
carried.
ANNOUNCEMENTS:
Date for next regular business meeting will be Monday, July 9, 2007 at
7:30 p.m.
ADJOURNMENT:
No further business came before the
commission. Mr. Mefford moved to adjourn the meeting at 9:06 p.m. Mr. Sayers
seconded the motion. Motion carried.
Signed this 9th day of July 2007
APPROVED: ATTEST:
________________________ _____________________________
Don Kirby, Mayor Kathy
Porter, City Clerk/Treasurer