CITY OF UNION, KENTUCKY

Regular Business Meeting

MINUTES

January 8, 2007

OATH OF OFFICE: Donald Kirby was sworn in as Mayor of the City of Union, Kentucky, by Notary Public Greg D. Voss.

CITY COMMISSIONERS: Robert Kelly, Todd Sayers, and Gregory Lloyd were sworn in by Greg D. Voss, Notary Public and John Mefford was sworn in on December 31, 2006 by Notary Public Gregory McDowell.

CALL TO ORDER:

Mayor Don Kirby called to order the Regular Business Meeting of the Union City Commission on Monday, January 8, 2007 at 7:31 p.m.

Present: Mayor Don Kirby, City Commissioners Greg Lloyd, Bob Kelly, Todd Sayers and John Mefford. . Also present were Greg D. Voss (City Attorney), Kathy Porter (City Clerk), Barry J. Burke P.E. (City Engineer), Robert Issenmann (Foppe Technical Group) and Tim Foster (Foppe Technical Group).

Visitors signing the attendance list were: Elizabeth Crowder, Mike Trout and Teresa F. Hudson, CPA, Inc. Also in attendance were: Reporter Brenna Kelly, (Kentucky Enquirer) and Reporter Paul McKibben, (Boone County Recorder)

MINUTES:

Mr. Kelly made a motion to accept the minutes of December 11, 2006 as presented. Mr. Sayers seconded the motion. Motion carried.

TREASURER’S REPORT:

Dr. Lloyd made a motion to accept the Treasurer’s Report as of December 30, 2006 as presented. Mr. Mefford seconded the motion. Motion carried.

AUDIT REPORT:

Teresa Hudson, CPA, Inc. reported on the audit for year ended June 30, 2006. She stated that she found the audit to be clean as in years past.

CORRESPONDENCE:

A copy of a letter dated December 22, 2006 from Gary W. Moore, Boone County Judge Executive sent to Tom Shoemaker, Kentucky Transportation Dept., regarding the proposed Mt. Zion Road (KY 536) reconstruction plan.

A letter dated January 3, 2007 from Randy Barlow resigning from his position as Union’s representative on The Planning Commission. Mayor Kirby said that on behalf of The Commission he gave due credit to the 6 years Randy Barlow has served on The Planning Commission, and thanked him for his service. Mayor Kirby asked The Commission to start thinking of someone that we may want to ask to serve on The Planning Commission Board. They do not need to be a Union resident. He stated that an elected official can not be on The Commission.

REPORTS OF CITY OPERATIONS:

Planning and Zoning: Mr. Randy Barlow – City of Union Representative. Mr. Barlow reported on the proposed new development of Autumn Woods generally west of the city limits extending between Longbranch Road on the north and Hathaway Road (SR 536) on the south planned for 1,380 units with major road improvements. Mr. Barlow questioned the availability of sewerage treatment by the sanitation district for such a large development planned for

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MINUTES January 8, 2007 – page 2 of 3

the next 10-15 years. Mr. Burke agreed that this may be a capacity issue, while builders generally deliver about 60-80 homes per year. This will result in the need for more schools. Mr. Kelly commented on the way in which it will set the tone for Union.

Union Visioning Committee: Mindy Gardt, Consultant not in attendance.

City Engineer Report: Mr. Barry Burke, P.E., P.L.S. Foppe Technical Group.

(All Commissioners were provided copies of the report dated January 8, 2007 prior to tonight’s meeting)

There were 17 issues on the agenda of his report several have carried over from month to month.

Mr. Kelly asked about the progress of the Bridge at Dr. Wright’s property (Union Point Centre). Mr. Burke stated that the railing should be of a safe design; timber and steel are being considered.

Mr. Burke gave a status report and a sewer presentation. Robert Issenmann gave an overview on the design. He mentioned that this past week they put stakes out with red flags, as a field presentation of the preliminary design. The plans are scheduled to be submitted February 20, 2007 and the state will review them over the next six (6) weeks. Bids should go out the first week of April and a contract could be considered for acceptance by mid May. Construction will follow through the summer and perhaps the fall with the system operational this year.

Mayor Kirby asked about the latest sewer additions on Russwill Lane, as a result of last months meeting. A letter went out to Ms. Fran Cheser keeping her informed as to the latest progress on the yet to be funded Phase C of the sewer project.

Tim Foster reported as to what needed to be done about monitoring all the grant activity; $64,000 has been dispersed from the original KIA CEGG $200,000 Grant and is allocated for most of the Engineer design work and land surveying; Two (2) additional Grants secured from the Kentucky Infrastructure Authority (KIA) include $200,000– from Year 2004-2005 and for the year 2006-2007 another $200,000 is earmarked for the sewer work. Mr. Burke said we are on schedule and to feel free to call with any questions.

Cemetery Manager/Sexton: Eddie Johnson was not in attendance to give annual report. Warren Moore reported for him that the average price of a grave in the area is $509 and Eddie would like to get the grave prices increased. Nothing more was discussed.

City Administrative Officer: Warren Moore spoke about his recovery and that he will return to work tomorrow.

OLD BUSINESS:

Second reading: ORDINANCE NO. 2006-009 – AN ORDINANCE ORDERING THE CLOSURE OF MAPLE STREET IN UNION, KENTUCKY. Dr. Lloyd made the motion to approve and Mr. Mefford seconded the motion. Motion carried.

Mr. Barlow asked if this closure is that the final closure? Mayor Kirby said it will actually close at the end of our property as soon as this is recorded at the County Clerks office.

NEW BUSINESS:

First reading: ORDINANCE NO. 2007-001 - AN ORDINANCE ANNEXING CERTAIN UNINCORPORATED TERRITORY ADJACENT TO THE PRESENT BOUNDARIES OF THE CITY OF UNION, KENTUCKY. At this time Mayor Kirby turned the floor over to City Attorney Greg Voss to discuss the annexation agreement of the property at 1409 Mt. Zion Road - 4.3736 acre (owners Richard & Jocelyn Haltermon)

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MINUTES January 8, 2007 – page 3 of 3

and 1437 Mt. Zion Road - 4.3772 tracts respectively (owners Kenneth & Allison Theissen). After discussion, Mayor Kirby called for a motion to pass and approve on first reading of Ordinance No. 2007-001. Motion was made by Mr. Mefford and seconded by Mr. Kelly. Motion carried.

RESOLUTION NO. 2007-002 - RESOLUTION APPOINTING GREGORY LLOYD AS THE CITY OF UNION, KENTUCKY, MAYOR PRO TEM. Mayor Kirby made a recommendation and has been received and approved by the City Commission. Motion was made by Mr. Sayers and seconded by Mr. Kelly. Motion carried.

RESOLUTION NO. 2007-003 - A RESOLUTION APPOINTING BOB KELLY AS COMMISSIONER OF PUBLIC WORKS. Mayor Kirby made a recommendation and has been received and approved by the City Commission. Motion was made by Dr. Lloyd and seconded by Mr. Mefford. Motion carried.

RESOLUTION NO. 2007-001 - A RESOLUTION AUTHORIZING CHECKS OF THIS MUNICIPALITY DRAWN ON THE PNC BANK OF BOONE COUNTY AND ORDERS FOR TRANSFER OR WITHDRAWL OF THE FUNDS OF THIS MUNICIPALITY ON DEPOSIT IN SAID BANK, IN WHATEVER FORM SHALL BE SIGNED BY THE CITY OFFICERS. A motion was made by Mr. Kelly to accept the resolution and seconded by Mr. Mefford. Motion carried.

ANNOUNCEMENTS: Date for next month City Business Meeting: February 12, 2007 at 7:30 p.m.

ADJOURNMENT:

No further business came before the Commission. Mr. Lloyd moved to adjourn the meeting at 8:30 p.m. Mr. Sayers seconded the motion. Motion carried.

Signed this 12th day of February, 2007

APPROVED: ATTEST:

___________________ _____________________________

Don Kirby, Mayor Kathy Porter, City Clerk/Treasurer