Public Hearing (MRA/LGEAF Funds)
Regular
Business Meeting
CALL TO ORDER:
Mayor Kirby called the Public
Hearing on the Municipal Road Aid Fund Use hearing to order at
Mayor Kirby asked for a
motion to adjourn. Mr. Kelly made the motion. Mr. Sayers seconded the motion. Motion carried.
CALL TO ORDER:
Mayor Kirby called the Regular Business
Meeting of the Union City Commission to order at
Present: Mayor Don Kirby and City Commissioners
Greg T. Lloyd, Bob Kelly, Todd Sayers and Gary McCormick. Also present were
Greg D. Voss (City Attorney), City Clerk Kathy Porter, and Barry J. Burke P.E.
(City Engineer).
Present in audience attendance were Andrea
Remke (Kentucky Enquirer), Mike Trout, Paul McKibbon (Boone County Recorder)
and Tim Perkins.
MINUTES:
Mr. Kelly made a motion to accept the minutes
of
TREASURER’S REPORT:
Mr. McCormick made a motion to accept the Treasurer’s
Report as of July 31, 2006 as presented. Dr. Lloyd seconded the motion. Motion
carried.
CORRESPONDENCE:
Mayor Kirby read the resignation letter from
Gary A. McCormick, City Commissioner, who resigned from the position of City
Commissioner due to moving from the City of
Mayor Kirby read an email from resident
Patrick T. Reynolds, who is interested in the City Commission seat vacated by
Gary McCormick.
Mayor Kirby read an email from John J. Mefford,
who is interested in the City Commission seat vacated by the resignation of
Gary McCormick.
Mayor Kirby read correspondence from Tim
Perkins, who is interested in the City Commission seat vacated by the
resignation of Gary McCormick.
Mayor Kirby stated that it is his intent to
appoint someone at the next city meeting to the newly vacated commission seat.
We will allow a month for anyone else who may be interested to submit their
desires to us. It will be discussed then announced at the next meeting.
Regular Business Meeting of
MINUTES –
SPECIAL RECOGNITION and PROCLAMATIONS:
Mayor Kirby stated that the heavy attendance
at the meeting was due to honoring the Ryle High School Kentucky State Fast
Pitch Softball Champions. He clarified that the team finished with a 38-7
record. Mayor Kirby stated that he is very excited for the team; that it was a
great accomplishment. He thanked the team for representing our community, with
integrity, and with honor. Head Coach Bill Matteoli was not present but
Assistant Coach Stephanie Swanger was. Andrea Hendricks, a Senior on the team,
spoke for the team and expressed their being proud to have been able to
represent
Mayor Kirby asked Assistant Coach Swanger to
provide the names of the Coaching Staff and Team to the city clerk
so that this information could be made part
of the public record. Each player was asked to introduce herself and her
position on the team.
Mayor Kirby asked the Coach and members of
the team to come forward to receive their Proclamation, which he read. Mayor
Kirby informed the team that signs would be placed at the entrances to the city
in honor of the team.
CITY ADMINISTRATOR’S REPORT:
City Administrator Warren Moore made a short report. He discussed the
complaints from Charles Scroggins, who is on the Union Village HOA. Mr.
Scroggins submitted a list of several items which Mr. Moore is in the process
of reviewing and will let Mr. Scroggins know what the city can and cannot help
him with.
Mr. Moore was present at the city building on July 28 for the bid
opening on street repairs. This will be covered in the City Engineer’s Report.
Mr. Moore attended the Boone County GIS Meeting on August 3. Updates
now are downloaded directly from
Mr. Moore received a response from Jeff Earlywine on the snow removal
problem. He did send information pertaining to their bid process and a sample
contract. Mr. Moore stated that he will put together a draft bid document based
on their criteria and provide it to the City Engineer for review; this will
then be sent on to Attorney Voss. It should then be put out for bid.
Mr. Moore received a set of drawings from P&Z for construction of a
one-story office building to be on the John Kirby property at the intersection
of U.S. 42 and Whispering Trail.
Mr. Moore has a meeting scheduled on August 15 with P&Z to discuss
plans received from Neyer Properties for the Collette land.
Mr. Moore stated that on August 15 there would be a presentation at the
city building concerning tax software by a company from
CITY ENGINEER REPORT:
Mr. Burke’s monthly report had been provided to the Commissioners prior
to tonight’s meeting. Mr. Burke discussed and improvised on several items.
Item # 1 – Mr. Burke stated that the District’s Interceptor Sewer
System has started. The 36-inch interceptor sewer (South) was awarded to Howell
Contractors.
Item # 1 (4) – Mr. Burke stated that the quarterly report
was signed by Mr. Moore and hopefully in the mail by the due date. He stated that
it is important that we be more accountable on the quarterly reports. Mr. Burke
stated that we have started some of the land surveying part of the effort of
working with the city attorney in terms of easements.
Regular Business Meeting of
MINUTES –
Attorney Voss has done some of the title work
and we have some templates in terms of what the Sanitation District is
expecting relating to the approximately fifty-five (55) property owners
impacted.
Item # 3 – Mr. Burke inspected the Pickett Run surface
drainage improvement, which looked good. He has heard no complaints concerning
this project. Mr. Burke suggested holding back some money in the event the
contractor would need to return to re-seed. He recommended holding back $350.00
until germination has taken place.
Item # 4 – Mr. Burke stated that work has also started on
the
Item # 6 – Mr. Burke stated sidewalks along
paving work is excellent. Restoration is
pending. JPS Construction is under contract to have performed the work, but
questions remain due to his statement that all other work would be completed
within one (1) day. JPS Construction would be contacted. .
Item # 11 and Item # 12 – Mr. Burke stated that the
city approved a Resolution pertaining to the two drainage/safety issues on
Item # 13 – Mr. Burke addressed the surface drainage runoff
problem at
Item # 17 – Mr. Burke stated that
Item # 19 – Mr. Burke addressed a similar problem at the
intersection of Sherman and Braxton, with storm water over sidewalk. There is
no place for the water to go, since there are no catch basins on our side of
the street. Mr. Burke suggested working out some type of agreement with Kroger.
Mr. Burke referred back to the
Mayor Kirby asked for a motion to accept the
bid of Jarco, Inc. for $109,029.25. Dr. Lloyd moved to accept the bid. Mr. Kelly
seconded the motion. Motion carried.
PLANNING AND ZONING:
Mr. Randy Barlow, Planning and Zoning Representative, was not present.
Ms. Mindy Gardt, Consultant, was not present.
At this point, Mr. McCormick spoke about his tenure with the City of
Regular Business Meeting of
MINUTES –
make this point for anyone who may be interested in the vacant
commissioner seat. Mr. McCormick also thanked
everyone for the time they worked together.
OLD BUSINESS:
No Old Business was presented.
NEW BUSINESS:
Mayor Kirby read ORDINANCE
NO. 2006-007 – AN ORDINANCE ORDERING THE DEMOLITION OF THE STRUCTURE LOCATED AT
City Clerk Kathy Porter mentioned that a public hearing will be held
next month regarding the 2006 tax rate
calculations.
Mr. Trout stated that the state has not cleaned U.S. 42 yet. There
still are a lot of rocks, rubber tire pieces and an old battery that needs to
be removed.
ADJOURNMENT:
No further business came before the Commission. Mr. McCormick moved to
adjourn the meeting at
Signed this 15th day of September 2006.
APPROVED: ATTEST:
_____________________ ____________________________
Don Kirby, Mayor Kathy Porter,
City Clerk/Treasurer