CITY OF UNION, KENTUCKY

Regular Business Meeting

MINUTES

March 12, 2007

CALL TO ORDER:

Mayor Pro Tem, Greg Lloyd called to order the Regular Business Meeting of the Union City Commission on Monday, March 12, 2007 at 7:30 p.m. Mayor Don Kirby was absent.

Present: Mayor Pro Tem Greg Lloyd, Bob Kelly, Todd Sayers and John Mefford (City Commissioners). Also present were Warren S. Moore, (City Administrator), Greg D. Voss (City Attorney) and Barry J. Burke P.E. (City Engineer of Foppe Technical Group), Kathy Porter (City Clerk/Treasurer).

Visitors signing attendance sheet were: Kevin Schwab of Florence Freedom, & Union resident Mike Trout.

MINUTES:

(All Commissioners were provided copies prior to tonight’s meeting)

Mr. Sayers made a motion to dispense with the reading of the minutes of February 12, 2007 Mr. Kelly seconded the motion. Motion carried.

TREASURER’S REPORT:

The Treasurer’s Report was read and Mr. Mefford made a motion to approve the Treasurer’s Report. This was seconded by Mr. Sayer. Motion carried.

CORRESPONDENCE/SPECIAL PRESENTATIONS:

Kevin Schwab Group Sales Manager of Florence Freedom Professional Baseball talked about Florence Freedom Group Outings. He proposed that we have a “City of Union Community Night” invite friends, family and neighbors to a game and the first 100 fans to purchase tickets will receive a ball cap. He handed out a calendar of game dates to choose from for the 2007 season. Once the city decides on a date the tickets can be purchased here at the city building.

Commissioner Todd Sayers introduced Detective Josh Quinn, Director of Research and Development for the Boone County Sheriff Department in the interest/feasibility of having a “Union Deputy”. Detective Quinn presented the Commission with a “Special Report” of the calls for service Law Enforcement activity in regards to studies that have taken place on the interest of having a “Union Deputy”.

REPORTS OF CITY OPERATIONS:

Planning and Zoning: Received a letter of interest and resume’ dated January 16, 2007 from Lisa B. Wilson, sent to Mayor Kirby and Commission members, regarding the resignation of Randy Barlow on the Boone County Planning Commission. She is interested in serving as Union’s representative on the Boone County Planning Commission. Also, received a letter from Donald Davis dated February 23, 2007 of his interest in serving as Union’s Representative on the Boone County Planning Commission. Mr. Davis was in the audience and introduced himself and gave a brief overview of his political career.

After discussion, Mr. Barlow who was in the audience tonight said that he would extend his date and remain on the Boone County Planning Commission until next month’s meeting or when an appointment can be made by the Mayor to fill the remainder of his term. Motion made by Mr. Kelly and seconded by Mr. Sayers. Motion carried.

RESOLUTION NO. 2007-008 – A RESOLUTION APPOINTING RANDY BARLOW TO SERVE ON THE BOONE COUNTY PLANNING AND ZONING COMMISSION ON BEHALF OF THE CITIZENS OF THE CITY OF UNION, KENTUCKY. A motion was made by Dr. Kelly to accept the resolution and seconded by Mr. Sayers. Motion carried.

Regular Business Meeting of Union City Commission

MINUTES – March 12, 2007 – Page 2 of 3

City Engineer Report: Mr. Barry Burke P.E., P.L.S. Foppe Technical Group. (All Commissioners were provided copies of the report dated March 1, 2007 prior to tonight’s meeting). Mr. Burke provided the Commission with updates as it related to his report.

Public Works: Mr. Sayers reported that the sidewalks turned out nice but the excavation remains to be completed.

Mr. Kelly addressed the need for speed limit signs and stop signs for Burleigh Lane. Attorney Greg Voss discussed and confirmed that speed bumps are not allowed. Mr. Kelly and Warren Moore will discuss these proposals regarding the speed limit and stop signs.

Union Visioning Committee: Consultant Mindy Gardt not in attendance. Ms. Gardt will no longer be directly active on the Visioning Committee due to professional requirements. However, she has her classes at NKU doing a project that will result in a marketing plan for the city.

Cemetery Manager/Sexton: Eddie Johnson not in attendance.

City Administrative Officer:

· Warren Moore reported that Commissioner Bob Kelly and he attended the State’s quarterly meeting on 2/27 to see the proposed changes that would allow the Mt. Zion reconstruction to more nearly fit into the 2000 Union Plan; and also allow for a more “walkable” downtown Union area.

· The City Clerk/Treasurer and he attended a sales presentation by Pontem Software of their tax package.

· Reported that we have some damage to the plantings along US 42 due to the cold spell and ice storm this winter. The Boone County Arborist will inspect those plantings as the weather warms up to see what needs to be done as far as re-staking or possible replanting of those trees is concerned.

· Duke Power is extending the natural gas line north along the east side of US 42 to Harmony, which requires the temporary removal of the trees along the east side. Duke is responsible for replanting and any damage to the plantings.

· Lost one of the new trees in the cemetery when a large limb from one of the old-growth trees broke during the ice storm and fell on it. The cemetery sexton will see to its replacement.

· Carryover: The Volpenhein House. There has been no activity on the house by Mr. Volpenhein. Since we passed the ordinance allowing us to take action to remove the blighted building, as soon as we can get the required asbestos inspection scheduled, we can proceed with the demolition.

CITIZENS/PUBLIC COMMENTS:

Dr. Lloyd asked if anyone in the audience had any issues to bring before the commission.

There were no responses.

OLD BUSINESS: No old business presented.

NEW BUSINESS:

City Administrator Warren Moore suggested after reviewing our contract with Rumpke for waste collection, that we proceed with the terms of the extension of the additional two-year option beginning 7/1/2007-6/30/2009. Mr. Sayers made a motion to continue our business with Rumpke Waste Collection Services and the motion was seconded by Mr. Mefford. Motion carried.

RESOLUTION NO. 2007-007 – A RESOLUTION FOR THE CITY OF UNION, KENTUCKY TO ACCEPT THE BID FROM SPILLMAN LAWNCARE, LLC FOR SNOW REMOVAL SERVICES. Motion was made by Mr. Kelly and seconded by Mr. Sayers. Motion carried.

Regular Business Meeting of Union City Commission

MINUTES – March 12, 2007 – Page 3 of 3

ORDINANCE NO. 2007-002 – AN ORDINANCE SETTING THE SPEED LIMIT OF THE STREETS OF BURLEIGH. HOLDERNESS DRIVE, WHITTLESEY DRIVE, BRANDSTEAD COURT, HEMPSTEAD DRIVE, LAKEPOINT COURT, BAYSWATER DRIVE, CEDARWOOD DRIVE, ASHTON COURT, WYNDHAM WAY, PEMBROKE DRIVE, EASYMOOR COURT, GRAFTON DRIVE, FIRESIDE COURT AT (20) MILES PER HOUR. Motion was made to approve the Ordinance by Mr. Kelly and seconded by Mr. Sayers. Motion carried.

ORDINANCE NO. 2007-003 -AN ORDINANCE REPLACING THE CURRENT CHAPTER 152 OF THE CITY OF UNION, KENTUCKY CODE OF ORDINANCES WITH A NEW UPDATED FLOOD DAMAGE PREVENTION ORDINANCE IN ACCORDANCE WITH KRS 67.083(3)(i) AND 67.084. Mr. Mefford made a motion to approve the Ordinance and Mr. Sayers seconded the motion. Motion carried.

Mr. Moore opened discussion on the Landscape/Mowing Services. The bid opening was Thursday, March 8, 2007. A total of six (6) bids were read aloud – Spillman Lawn Care LLC, Eschan’s Nursery, Property Guardians Landscape and Lawncare, Exterior Expressions, A&A Lawncare & Landscaping, Inc., and Feagan’s Lawncare/Landscaping. The bids ranged from a low figure of $41,191.50 by Spillman Lawn Care LLC to a high bid of $124,405.00 by Eshan’s Nursery. Ms. Sue Hunt of Property Guardians Landscape and Lawncare questioned the bid amount submitted by Spillman Lawn Care LLC on whether or not the amount of $41,191.50 was for the entire two year contract. The city attorney advised that this will be clarified with Spillman Lawn Care LLC prior to awarding a contract. Mr. Moore advised that Spillman Lawn Care LLC had been the contractor for the previous four (4) years.

ANNOUNCEMENTS: Dr. Greg Lloyd gave his resignation as Commissioner and Mayor Pro Tem. He has moved south of the city limits therefore he can not continue to serve on the city commission.

Date for next month City Business Meeting: April 9, 2007 at 7:30 p.m.

ADJOURNMENT:

No further business came before the Commission. Mr. Mefford moved to adjourn the meeting Mr. Sayers seconded the motion. Motion carried.

Signed this 9th day of April 2007

APPROVED: ATTEST:

________________________ _____________________________

Don Kirby, Mayor Kathy Porter, City Clerk/Treasurer