CITY OF UNION, KENTUCKY
Regular Business Meeting
MINUTES
Monday, November 10, 2003
CALL TO ORDER:
Mayor Pro Tem Jonathan Jennings called the Regular Business Meeting of
the Union City Commission to order at 7:31 p.m., Monday, November 10, 2003.
Present: Mayor Pro Tem Jonathan Jennings, Commissioners: Gary McCormick,
Wayne McClellan and Warren Moore. Also
present were Greg D. Voss (City Attorney),
Kathy Porter (City Clerk/Treasurer)
and Jim Curry (City Engineer).
Absent: Mayor Don Kirby was absent due to illness.
Visitors: Signing the attendance list were Pinky Morgan, Amberlie
Hoersting, Michael Rumage, Mike Trout, Gregory T. Lloyd and Teresa Franklin
Hudson, CPA, Inc.
MINUTES:
After reviewing the past minutes presented, Mayor Pro Tem Jennings
asked for comments or corrections. Mr.
Moore moved to dispense with reading of the minutes and accept as
presented. Mr. McCormick seconded the
motion and the motion carried unanimously.
TREASURER'S REPORT:
Mr. McClellan moved to accept the Treasurer's Report as of October 31,
2003 as presented. Mr. Moore seconded
the motion and the motion carried unanimously.
BILLS FOR PAYMENT:
The Boone County Water Bill in the amount of $342.06 for service at the
Lassing Green entrance area was discussed. Mr. McClellan and two technicians
were at the site for two hours; a new meter was installed and found no
leakage. The decision to contact Phil
Trzop and see if the water is turned off and to get the problem resolved. Mr. McClellan moved to pay the bills
presented except the Boone County Water bill until problem is resolved. Seconded
by Mr. McCormick and the motion carried unanimously.
AUDIT REPORT Fiscal Year ending June 30, 2003:
Copies of the audit had been mailed to the Commission prior to the
meeting date. Teresa F. Hudson, City Auditor made her presentation of the Auditor’s
Report and Financial Statements for the Year Ended June 30, 2003 and explained
some of the important points to be observed.
Mrs. Hudson expressed that the audit report is a clean opinion with the exception
of Fixed Assets on how they are carried on the books and that will be adjusted
next year when GASB 34 is
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Union City Commission
November 10, 2003 – page
2
implemented and the opinion is consistent with previous years. Overall
the City is in good financial status.
Expenses were up only six percent.
Mr. Jennings asked if there was any question regarding the audit report.
Mr. Jennings confirmed with Ms. Hudson that the city would be in compliance
with GASB 34 for the next year. Ms. Hudson will be working with the City Clerk this
year to make sure things get on track by looking at the Financial Statements
and amending the budget toward the end of year. Mayor Pro Tem Jennings thanked
Ms. Hudson for her report.
CORRESPONDENCE:
A letter was received from Ms. Sylvia Overmann expressing her interest
in filling the vacancy on the City of Union Board of Adjustments. Previously, David Hils had expressed his
interest in filling the vacancy. After
a discussion of qualifications and a preference of the new member to be a
resident of the city, Mr. Moore withdrew his motion to appoint Ms.
Overmann. Dr. Gregory Lloyd present in
the audience volunteered to serve on the Board of Adjustments. Dr. Lloyd had previously filed to fill the
past vacancy on the Commission and was felt to be likely candidate. Mr. McCormick moved to appoint Dr. Gregory
Lloyd to fill the vacancy on the City of Union Board of Adjustments due to
unexpired term of Donald Harden, who resigned.
The motion was seconded by Mr. Moore and the motion carried unanimously.
A second letter was read from Mayor Thomas Holocher representing the
Municipal League of Northern Kentucky. The letter was thanking the City of
Union for their contribution last fall for the Kentucky League of Cities
Convention hosting event. It was certainly a memorable occasion to showcase our
area to the different cities. After
viewing the finances, it was determined that there was a surplus of funds and
twenty percent of contributions would be returned to the contributors, which we
are enclosing your check for that amount of $150.00
CITY ENGINEER REPORT:
Mr. Curry had taken a look at the Braxton Storm Sewer and felt the
project was satisfactory. Ms. Morgan
replied that it looks good, but there hasn't been a hard rain. Attorney Voss will be checking the contract
before approving payment. The Indian
Hill Drive curbs that were on the schedule to be replaced have been completed, still
some patching and sealing to be done. The
curb’s on Tudor Lane and Windsor Way that is also part of the Indian Hill
project are not finished yet.
The pond behind Kroger is partially cleaned out and the grassy area beside
Kroger has been sold to a developer and the plans came to Mr. Curry for review
and he contacted the Planning Commission and commented to them that the pond
wasn’t adequate to serve as the storm water receiver of that due to it being
filled in and couldn’t be designed any more. The Planning Commission contacted
the Engineer and Developer and told them that the plans could not be approved
unless
Regular Business Meeting of
Union City Commission
November 10, 2003 – page
3
something was done. Mr. McClellan asked about the striping of paint
when would this be done on Braxton Drive and Richmond Road commenting that we
are running out of good weather for this to get done. Mr. Curry commented that
the stop signs are moved and would find out when the painting will be done.
PLANNING & ZONING:
Representative Randy Barlow reported that there are a lot of questions
and lack of communication concerning what is happening in Union. Concerning the Kopser property, applications
should be filed this week for development.
There is a possibility of the firehouse being moved, the park coming in
behind the firehouse and the retail strip development near Kroger. There will be a steady stream of applications
for building permits, zone changes etc. coming due to the development in this
area. There is a definite need for the City to know what applications are being
filed. Mr. McClellan expressed the
definite need to provide services for new development as people do not want to
wait forever to obtain water and sewer.
Due to the city not having these services available, Florence is
annexing territory that should belong to Union. Possible updating our website by accumulating specific data could
be a working tool of information.
Currently, interested persons or developers desiring information on the
city have to be sent to Planning and Zoning in Burlington. Mr. Barlow will find
out whom to contact and request that when plans are approved for this area that
an extra copy be sent to the city. Ms. Morgan wanted to know what had been done
regarding the sidewalk to Union Village, which she brought before the
Commission at the October meeting.
Also, Ms. Morgan wanted to know the status of green space for the
city. No information at this time but
the sidewalk will be checked out and the green space is being considered.
OLD BUSINESS:
No Old Business was presented.
NEW BUSINESS:
Proposals were reviewed for updating the Personnel Policies,
Compensation Plan and Classification Plan. The cost of the project would be as
follows:
1.
Paul Combs and
Associates, Inc. - approximately 15 hours @ $65.00 per hour = $975.00.
2.
Northern Kentucky
Area Development District - 30 Hours at No Cost and 15 hours @ $42.00 per hour =
$630.00.
Mr. Moore moved to accept the proposal of the Northern Kentucky Area Development
District. Mr. McCormick seconded the
motion. Motion carried.
Discussion of acquiring Payroll Services for the City, due to more information
needed, this item will be considered at the December meeting.
Regular Business Meeting of
Union City Commission
November 10, 2003 – page 4
Mr. Moore made a motion for the Commission to direct the City Attorney
to prepare an Ordinance to annex St. Timothy Church, Union Post Office and the
nearby Cemetery and have ready for 1st reading at the December meeting. The motion seconded by Mr. McClellan and the
motion carried unanimously.
ADJOURNMENT:
No further business to come before the Commission, Mr. Moore moved to
adjourn the meeting at 8:26p.m. Mr.
McCormick seconded the motion and the motion carried unanimously.
Signed this 8th day of December, 2003
APPROVED: ATTEST:
_____________________ ______________________
Don Kirby, Mayor Kathy
Porter, City Clerk
Jonathan Jennings, Mayor Pro Tem