Special Business Meeting
CALL TO ORDER:
Mayor Don Kirby called the Special Business Meeting of the Union City
Commission to order at ,
Present: Mayor Don Kirby and City Commissioners Greg T. Lloyd, and Bob Kelly. Absent: Gary McCormick. Also present were Greg D. Voss (City Attorney), City Clerk Kathy Porter, and Barry J. Burke P.E. (City Engineer).
There were eight (8) in audience attendance.
Mayor Kirby addressed the vacancy on the commission due to the resignation of Warren Moore, who is now the City Administrator. Mayor Kirby asked if there was anyone in the audience, other than Mr. Sayers, who was interested in that position. With no one being interested, Mayor Kirby asked for a motion to approve Mr. Todd Sayers to be on city commission. Dr. Lloyd made a motion to appoint Mr. Sayers to the commission. Mr. Kelly seconded the motion. Motion carried.
Mayor Kirby read RESOLUTION NO. 2006-006 – A RESOLUTION APPOINTING TODD L. SAYERS
TO SERVE AS CITY COMMISSIONER FOR THE CITY OF
Mayor Kirby administered the Oath of Office to Todd L. Sayers.
Mr. Kelly made a motion to accept the minutes
Dr. Lloyd moved to accept the Treasurer’s Report as of May 31, 2006 as presented. Mr. Kelly seconded the motion. Motion carried.
BILLS FOR PAYMENT:
The bills for payment were reviewed. Mr. Kelly made a motion to pay the bills as presented. Mr. Sayers seconded the motion. Motion carried.
Mayor Kirby read a memo dated
Mayor Kirby read a letter dated
Mayor Kirby read a letter dated June 19, 2006
from Thomas J. Schomaker, Chief District Engineer, in reference to the speed
limit on Ky 237 (
Mayor Kirby stated that the assistant coach
MINUTES – June 23, 2006 – Page 2 of 6
Proclamation in their honor.
CITY ADMINISTRATOR’S REPORT:
City Administrator Warren Moore discussed the citizens’ complaints listed in his report. For the most part, most of the complaints were in reference to vacant homes with tall grass. Spillman Lawn Care cut the grass and liens will be filed.
The complaint pertaining to the PODS storage
units in driveway at
The situation at
Mr. Moore addressed the complaint from
Mr. Moore stated that in reference to the
Volpenhein property at
Mr. Moore received a request from a Gunpowder Green resident asking that the subdivision sign and entry bridge be repainted, which has been done in the past. We have a call in to Mr. Spillman for a quote.
Mr. Moore prepared correspondence to Tom
Schomaker on retaining the existing
Mr. Moore discussed the correspondence he prepared to Jeff Earlywine from the Boone County Public Works, concerning discontinuance of city snow removal.
Rumpke is requesting an increase in the house count for an additional 100 dwellings. Mr. Moore stated that this is reasonable since there has been no adjustment since the inception of the contract. City Attorney Voss will have an addendum prepared for the July meeting.
Additional signage will be placed on
Mr. Moore stated that PNC counter-offered on
the obsolete building on
Mr. Moore explained that he installed new computer system in the office and would like to update the wireless system. He stated that the cost would be approximately $300.00.
Mr. Moore recommended that the “Bills for Payment” be removed from the meeting approval cycle. He suggested that the bills be paid when they are received, which would eliminate penalties for late payment. He recommended that a “Bills Paid” be included in the monthly meeting package. Mayor Kirby suggested that discussion should take place concerning payment on contracted work.
MINUTES – June 23, 2006 – Page 3 of 6
Mr. Eddie Johnson, Sexton/Manager,
CITY ENGINEER REPORT:
Mr. Burke’s monthly report had been provided to the Commissioners prior to tonight’s meeting. Mr. Burke discussed and improvised on several items.
Item # 1 - Mr. Burke stated that we are continuing to work on the Union portion of the sanitary sewer system. Foppe will also work with SD#1 to coordinate the Hathaway extension if possible. Mr. Burke shared the contents of a letter he received from the sanitation district concerning rates which will increase 15%.
Item # 1
Mr. Burke stated that the city was awarded another $200,000 grant and we are
waiting for the paperwork. Costs for the
Item # 3
and 5 -
Both are related to the blocked channel drainage problem at Pickett Run and
Item # 8 - Mr. Burke stated that the
“brick-striped crosswalk” problem along
Item # 9 - Mr. Burke stated that we
are working toward repairing streets that are being considered for the 2006
calendar year. He has talked to a number of contractors. Mr. Burke stated that Option A would be considered the “band
aid” approach. The contractor utilized the 2005-06 bid awards with
Mayor Kirby asked for further explanation on Option B and stated that it would be put out for public bid and formal action to award a contract addressed later.
Item # 13 - Mr. Burke received a
Preliminary Plan for Arbor Springs at Plantation Point. Comments were forwarded
to BCPC. The extension of
Dr. Lloyd stated that the homeowner who owns the adjacent property has informed him that since he (homeowner) has spent several years maintaining the property in question, that someway he can petition for the property to become his; that is what this particular homeowner is doing.
Mr. Burke stated that an option would be to close this section of street. The agreement to close the street should be put back to the planning commission, which approved it originally without the street pavement.
Dr. Lloyd also stated that there are some
major problems on
MINUTES – June 23, 2006 – Page 4 of 6
the other subdivisions would be a big mistake and would deteriorate the property values. His personal feelings would be to take whatever avenues necessary to close the street in question.
Mr. Sayers spoke in agreement with Dr. Lloyd.
He lives on
Attorney Voss will contact Property and
Zoning and asked for authorization to further explore this situation. Mayor
Kirby asked for a motion for Attorney Voss to contact Property and Zoning about
the street at
Item # 17 - Mr. Burke received a
Preliminary Plan for Brookwood Estates (later Westbrook) along west side of
Item # 18 - Mr. Burke addressed the Improvement Plans for Phase A of Harmony Estates by the Drees Company. Work has already started on the development in reference to infrastructure and street plans.
Item # 23 - Mr. Burke discussed the
issue of sump pumps and the fact that water was coming onto sidewalks and
creating a safety problem. BCPW was authorized to remedy that problem
Item # 24
and # 25
- Mr. Burke stated that he received a request from Riemer on
Item # 29 - Mr. Burke responded to a request from Hathaway Road resident Andy Brun regarding traffic control devices/changes at intersection of Old Union Road and Hathaway Road. The city chose to take no action.
Item #27 - Mr. Burke addressed the
issue of reoccurring drainage problem at
Mayor Kirby asked Mr. Burke to follow up with Brad Horn. He also asked Mr. Burke if there is a fix for this problem and if he has a recommendation, to provide that to Boone County Code Enforcement. From there, determine a way of addressing this again with Arlinghaus.
PLANNING AND ZONING:
Mr. Randy Barlow, Planning and Zoning Representative,
had nothing to report. He did make a comment concerning the plans for the
Dr. James Wright commented that he repurchased a quarter acre from the state that they had purchased to use as parking space for state equipment. He also stated that if the city wants a gas station in his development, the city would need to be represented at the planning meeting to affirm that the city would like to keep a gas station at the edge of the community. Dr. Wright stated that he could put a bank there but would have to ask for a variance because the county stated he could not have a drive-thru but could have the bank. Dr. Wright does not want a bank without a drive-thru.
MINUTES – June 23, 2006 – Page 5 of 6
Dr. Wright has agreed to a turning lane on
Second reading of ORDINANCE NO. 2006-005 – AN ORDINANCE AMENDING THE CITY OF
First reading of ORDINANCE NO. 2006-006 – AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2006 THROUGH JUNE 30, 2007 BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT FOR THE CITY OF UNION, KENTUCKY. Mr. Kelly made a motion to approve first reading of Ordinance. Mr. Sayers seconded the motion. Motion carried.
Mayor Kirby explained that one of the advantages to having Mr. Warren Moore on board as City Administrative Officer is that Mr. Moore is able to pursue issues on a day-to-day basis that is not possible for the mayor or city commissioners to do from day-to-day. Mr. Moore is able to respond to the citizens in a timelier manner. There are times when papers and checks need to be signed when the mayor would not be available. Mayor Kirby stated that because of issues such as these, he would sign an Executive Order to allow the City Administrative Officer to have the types of powers that the mayor does in order to be able to act on behalf of the city, while still being required to answer to the mayor and commission.
Mayor Kirby signed EXECUTIVE
ORDER NO. 2006-001 – EXECUTIVE ORDER AUTHORIZING THE CITY ADMINISTRATIVE
OFFICER FOR THE CITY OF
Mayor Kirby discussed RESOLUTION NO. 2006-007 regarding an appointment of someone as Commissioner of Public Works, a special designation for one commissioner, to be responsible for public infrastructure, who will be required to work with the city engineer and city administrative officer. Mayor Kirby asked if anyone would be interested in serving in that capacity. Mr. Bob Kelly volunteered for this position.
Mayor Kirby read RESOLUTION
NO. 2006-2007 – A RESOLUTION APPOINTING BOB KELLY AS THE COMMISSIONER OF
PUBLIC WORKS FOR THE CITY OF
Mayor Kirby read RESOLUTION NO. 2006-008 – A RESOLUTION APPOINTING GREG LLOYD AS AN AD HOC MEMBER OF THE TECHNICAL DESIGN REVIEW COMMITTEE FOR THE UNION TOWN PLAN FOR THE CITY OF UNION, KENTUCKY. Mr. Kelly made a motion to approve the Resolution. Mr. Sayers seconded the motion. Motion carried.
Mayor Kirby read RESOLUTION
NO. 2006-009 – A RESOLUTION REAPPOINTING ANDREW ROSEN TO THE BOARD OF
ADJUSTMENTS FOR THE CITY OF
MINUTES – June 23, 2006 – Page 6 of 6
Mayor Kirby read RESOLUTION
NO. 2006-011 – A RESOLUTION RE-APPOINTING EDDIE JOHNSON AS THE SEXTON/CEMETERY
MANAGER OF UNION RICE CEMETERY FOR THE CITY OF
Mayor Kirby stated that he would be signing a contract for grave
digging services for
Mayor Kirby read RESOLUTION
NO. 2006-010 – A RESOLUTION FOR THE CITY OF
Mr. Ashley made a statement that if he installed a drain to catch water and run it to the public right of way, it would damage the street. He questioned the cost to the homeowner. Mayor Kirby suggested coming up with a solution that can be recommended to Arlinghaus in order to get the problem resolved.
Mayor Kirby read the list of upcoming meetings.
City Clerk Kathy Porter stated that Mr. Eddie
Johnson could not attend the commission meeting but asked her to report on a
couple of issues. Mrs. Porter stated that there was a situation where a citizen
had purchased two (2) lots in the cemetery and his sister was not aware that he
owned these two (2) lots. Upon his death, the purchaser of the lots was instead
Mrs. Porter also stated that Mr. Johnson
would be meeting with Greg Larison about surveying the front section of the
cemetery and getting markers for the lots. Tree work will also be done in the
cemetery. Mayor Kirby asked when the front section is expected to be completed
and available. City Clerk stated that the state surveyor has been in contact
with us since a portion of the cemetery will be taken during the relocation of
No further business came before the Commission. Dr. Lloyd moved to adjourn the meeting at 9:00 p.m. Mr. Sayers seconded the motion. Motion carried.
Signed this 10th day of July 2006.
Don Kirby, Mayor Kathy Porter, City Clerk/Treasurer