CITY OF UNION, KENTUCKY
Regular Business Meeting
MINUTES
CALL TO ORDER
Mayor Don Kirby called the regular meeting of The Union City Commission to order in the Union City Building at 7:30 p.m., Monday, August 11, 2003.
The following members of the Commission were present: Jonathan Jennings, Gary McCormick, Warren Moore and Wayne McClellan. Also present were: City Attorney Greg Voss, City Clerk Kathy Porter and City Engineer Jim Curry. The following residents signed the attendance sheet: Carolyn Bosch, Donna Nalley, Harold Nalley, Tom Ross, Jim Flynn, Wayne & Joan Partin, Estelle Morgan, William Yauch, Mike Trout, Greg Lloyd, John & Sue Lambert, Linda Stewart, Bill & Lori Leatherbee, Bill Bellan, Don, Mary Ann and Jessica Harden.
MINUTES
Mayor Kirby asked for a motion to approve the July 15, 2003 regular business meeting minutes as presented. Mr. McCormick so moved and Mr. Moore seconded the motion. Motion carried.
TREASURER’S REPORT
Mayor Kirby read the Treasurer’s Report as of July 31, 2003 and determined they were in balance. Mr. McClellan moved to accept the Treasurer’s Report as presented. Mr. Jennings seconded the motion. Motion carried.
BILLS FOR PAYMENT
Mr. Jennings made a motion to approve payment of the bills. Motion seconded by Mr. McClellan. Motion carried.
CORRESPONDENCE
Mayor Kirby read a letter received from Mark Donaghy, General Manager of TANK.
This letter was providing information that the Florence/Union bus route that serves this area has been reviewed and deemed substandard. The Commission is urged to present their views and input as to what effect this would have on the area prior the final decision providing for possible modifications.
CITIZENS/PUBLIC COMMENTS
Mayor Kirby reported on the Gunpowder Greens Street Light Survey results and received citizens’ replies. The response was very good, only four households did not reply. An anonymous letter had been received which the Mayor read to be a part of public record. The statement of “intrusion from outside” was not clear as to whether it was directed toward the Commission or other new residents. Either way the Commission took the streetlight issue up because of requests. We would not just say we are going to install streetlights. A feasibility study was made and after that, there seemed to be some opposition, so that was the reason for the survey. Mrs. Bosch had written the letter in question and also read some of the highlights from the Cinergy brochure. Mayor Kirby commented that the cost would be absorbed by the city. Several other residents voiced their pros and cons of the lights as to what it would do to the appearance of their streets and how it would be a safety factor. The demographics have been carefully studied and the results are 20 – 21. This does not constitute a majority so the results will have to stay at the status quo. Mayor Kirby asked for some suggestions of compromises that would be beneficial, such as entrance lighting and bus stop locations that would provide better and safer light distribution. As for the safety issues not have the lights, the Commission would be glad to work with the citizens. Mr. Partin has suggested striping down part of that road. Mayor Kirby mentioned that the Sheriff’s Department is contacted on a regular basis to patrol our streets. Anyone wanting to discuss the safety issue, they can remain after the meeting for discussion. Mr. Partin asked if there could be some help from the city or the state regarding the finish work on his and neighbor’s property due to the sewer work that took place there, as it has been 2 ½ years. Mayor Kirby asked Mr. Partin to give him the information and he will contact the proper person. New street signs are being worked on for the subdivision.
PLANNING & ZONING REPORT
Mr. Randy Barlow, City of Union P & Z Representative was absent.
CITY ENGINEER REPORT
Mr. Jim Curry. P.E. of David Estes Engineering reported that he had attended the storm water meeting at the Sanitation District this month. A quarterly report will come out in October; there will be a $2.75 per month additional fee for residents attached to sewer system. Mr. McClellan had some questions regarding the sewer revenue. There will be administration fees and inspection of construction site. Anything over an acre is subject to storm water regulations. One thing to be made clear is that the Sanitation District will not maintain any storm sewer system; this will be the responsibility of the city. Discussion of the Braxton storm water project, the contract will be between the homeowners and the contractor. The City Attorney will help prepare the contract document, but the city cannot sign. The contract will provide the necessary language as well as the bid document specifications and outline what is to be done. The city engineer will monitor the project to make sure the work is being done according to the contract. Mr. Lloyd will be the point of contact person for the project representing the property owners.
Mr. McClellan asked if the letter about the possibility of installing a sewer line and building a temporary Waste Water Treatment Plant had been mailed to the residents yet. Mayor Kirby mentioned that it will be mailed in the next few weeks when receiving the addresses to send them to.
Mayor Kirby gave second reading of Ordinance 03-006. AN ORDINANCE ACCEPTING THE BID OF PAUL MICHELS AND SONS FOR STREET REPAIRS ON INDIAN HILL DRIVE, WINDSOR WAY AND TUDOR LANE IN THE AMOUNT OF $20,187.40. Motion to accept second and final reading by Mr. McCormick and was seconded by Mr. Moore. Motion carried
Mayor Kirby gave second reading of ORDINANCE NO. 03-005 – AN ORDINANCE ACCEPTING THE BID OF RUMPKE OF KENTUCKY, INC. TO PROVIDE WASTE COLLECTION SERVICES IN THE CITY OF UNION COMMENCING JULY 1, 2003 THROUGH JUNE 30, 2005 AND AUTHORIZES THE MAYOR TO ENTER INTO A CONTRACT WITH RUMPKE OF KENTUCKY, INC. Motion to accept on second and final reading was made by Mr. Moore. Mr. Jennings seconded the motion. Motion carried.
Mr. McClellan addressed the Commission with a problem he feels exists regarding the contract for Maintenance of Landscapable Medians with the Kentucky Department of Transportation. Due to the fact that he and the Commission had worked hard from the beginning of the construction of the new US 42 to insure a safe traffic pattern, there are some elements that needs addressed. The ingress and egress located by the IGA on the new road needs to be revised; the new ingress interferes with the median. KDOT needs to be informed that they need to move the ingress closer towards Whispering Trail or actually do away with it. Mr. McClellan would like to have authorization to draft a letter to KDOT concerning this matter. Mr. McCormick moved to authorize Mr. McClellan to draft the KDOT letter. Mr. Moore seconded the motion. Motion carried.
The City Clerk reminded the Commission that they had the 2003 Tax Rate Calculations information in their packets. Mayor Kirby mentioned that there would be a Public Hearing on the Tax Rate scheduled for the next regular meeting of September.
ADJOURNMENT
No further business came before the Commission; Commissioner Jennings moved to adjourn the meeting at 8:55p.m. Mr. Moore seconded the motion. Motion carried.
APPROVED: ATTEST:
__________________ _______________________
Don Kirby, Mayor Kathy
Porter, City Clerk