MINUTES
CITY COMMISSION MEETING
December 13, 1999
CALL TO ORDER
The Regular
Meeting of the Union City Commission was called to order by Mayor Warren S.
Moore at 7: 31 p.m. on Monday, December 13, 1999 in the Union City Building Auditorium.
The following
members of the Commission were present: Mr. Jennings, Mr. Johnson and Mr.
McClellan. Ms. Logsdon was absent due to illness.
Also in
attendance: Attorney Greg D. Voss was present in absence of City Attorney David
W. Martin, City Clerk Kathy Porter, and City Engineer Willard Rusk. There were five
people in attendance: Mr. Dan Frondorf of Queen City Blacktop, Tom Williams
with Boone County Recorder Community Editor, Julie Futscher with The Dixie News
and Residents Ms. Valerie Blair and Ms. Ada Horton.
APPROVAL OF MINUTES
The Special
Business Meeting Minutes of the November 3, 1999, meeting was presented for
approval. Upon motion of Mr. McClellan, second by Mr. Jennings that the Minutes
be approved. Motion carried unanimously.
The Regular
Business Meeting Minutes of the November 8, 1999, meeting was presented for
approval. Upon motion of Mr. McClellan, second by Mr. Jennings that the Minutes
be approved. Motion carried unanimously.
TREASURER’S REPORT
Mr. Jennings
made a motion to approve the Treasurer's Report as presented, second by Mr. Johnson.
Motion carried unanimously.
BILLS FOR PAYMENT
The bills for
payment were reviewed. Mayor Moore mentioned that the amount for Queen City
Blacktop remains to be discussed during the City Engineer report. Mr. Johnson
made a motion to pay the bills as listed with a second by Mr. Jennings. Motion
carried unanimously.
Mayor More
mentioned that some residents of Lassing Green Subdivision have inquired about
their subdivision getting streetlights and the Commission may want to revisit.
Mr. Jennings commented that the residents be notified when this will be on the
agenda for discussion.
At this time
Mayor Moore asked for City Engineer, Willard H. Rusk to report on the
resurfacing of Churchill Drive.
CITY
ENGINEER REPORT
Mr. Rusk
reported that the resurfacing job of Churchill Drive looks good. However after
review of the invoices and discussion with Mr. Dan Frondorf, Estimator of Queen
City Blacktop there was some changes that occurred during this project that
made the invoices higher than what Mr. Rusk thought they should be. Mr. Rusk
commented that when Queen City Blacktop bid on the project that Mr. Forndorf
had indicated that he believed there would be extra tonnage required for the
one-and-half-inch bituminous surface course. Mr. Rusk commented that there may
have been some miss communications between him and Mr. Forndorf. The bid
specifications estimated 186 tons of asphalt would be needed and the actual
amount used was 300 tons. Mr. Rusk commented that during the course of the job
it seemed that excessive asphalt was being placed and told them several times.
Another discrepancy in the bid price and the final price was the cost of
milling. Queen City Blacktop’s total bid amount was $23,854.00. The invoices
received from Queen City Blacktop for this project totaled $40,440.55. Mr.
Frondorf commented that the amount was based on incorrect street measurements
in the specifications. Mr. Rusk commented that the price of the milling is a
lump sum based on the dimensions of the street and should not change throughout
the job. Mr. Johnson asked why did the company put down more than the city
specified? Mr. Rusk explained. After Mr. Rusk gave his report the City
Commission asked to hear comments from Mr. Forndorf whom was in attendance for
tonight’s meeting. Mr. Frondorf explained that he had met with Mr. Rusk and
told him that there was mistakes in the specifications before bidding the
project and was told that if there was any overage, the city would pay. Mr.
Rusk expected to pay a little more than the bid amount but not this much, he
expected around 50 to 60 ton because of the condition of the street. After a
lengthy discussion Mr. Frondorf offered to settle the disagreement by accepting
payment of $39.000 for the completed project. The City Commission took a vote.
Mayor
Moore called for a vote that we accept the cut in price after receipt of the
bills showing the actual quantity’s to a total job amount of $39,000 instead of
the $40,440.55. Mr. McClellan made a motion and Mr. Jennings seconded the
motion. Mayor Moore called for a roll call vote. Mr. Jennings - Aye, Mr.
Johnson - Nay, Ms. Logsdon - Absent, Mr. McClellan - Yes, Mayor Moore - Aye.
Three (3) Ayes - (1) Nay - (1) Absent. Motion passed.
Mayor
Moore asked for a motion that the bills for payment that have already been
approved include the amount for Queen City Blacktop for the resurfacing job on
Churchill Drive. Mr. McClellan made a motion to include the amount in the bills
for payment for this month and motion seconded by Mr. Jennings. Mayor Moore
called for a roll call vote. Mr. Jennings – Aye, Mr. Johnson – Nay, Ms. Logsdon
– Absent, Mr. McClellan – Yes, Mayor Moore – Aye. Three (3) Ayes – (1) Nay –
(1) Absent. Motion passed.
CORRESPONDENCE
Mayor Moore
read and signed the Census 2000
Proclamation in support of the 2000 Census.
Mayor Moore
read a proposal received from Mr. Larry Bowman for snow removal of the city
building parking lot and sidewalk/rear entrance for $45.00 per occurrence when
the snowfall reaches 2 inches. Mr. Johnson asked about a price for snow removal
at the Union Rice Cemetery. Mayor Moore noted that this proposal did not
include plowing the drive into the cemetery and that the cost in the winter of
1997/1998 was $30.00 on an as needed basis.
A motion to
accept Mr. Bowman’s proposal for snow removal was made by, Mr. Johnson ad
seconded by Mr. McClellan. The motion passed unanimously.
Mayor Moore
read a letter of resignation from Mr. Phil Damstrom dated December 05, 1999.
Mr. Damstrom served as the city’s representative on the Boone County Planning
Commission after serving 13 years and resignation will be effective on January
20, 2000.
Mr. McClellan
commented that he will be missed and praised his service with the Planning
Commission. Mayor Moore asked the Commissioners to consider nominees for the
position and make recommendations so that a new representative can be appointed
in January.
Mayor Moore
read a letter dated December 9, 1999 received from William F. Madden, District
Traffic Engineer, Transportation Cabinet Department of Highways, District Six.
The letter regarded Y2K readiness that relates to transportation. They are
responsible for the maintenance of the traffic signals (other than bulbs) which
are on state routes in our city. The letter stated that both their Central
Office and the vendor of the signal controllers have conducted extensive Y2K
testing and no one expects any problems.
Mayor Moore
read a memorandum dated December10, 1999 from Kevin P. Costello, AICP Boone
County Planning Commission Executive Director inviting the city officials to a
January preview of the revised draft of the Union Town Plan. Mayor Moore
commented that this is totally unacceptable, he expected to see a completed
Union Town Plan at tonight’s meeting.
Upon motion
made by Mr. McClellan authorizing Mayor Moore to contact Kevin Costello and
request to see the revised draft of the Union Town Plan and be able to make
recommendations on the plan before any preview is presented. Mr. Jennings
seconded the motion and the motion carried unanimously.
OLD BUSINESS
Mayor Moore gave first reading of ORDINANCE NO. 99-010
– AN ORDINANCE RELATING TO THE ADOPTION AND APPROVAL OF TEXT AMENDMENTS TO
ARTICLE 40 OF THE BOONE COUNTY ZONING REGULATIONS AS IT RELATES TO
DEFINITIONS
FOR PURPOSES OF CLARIFYING AND DEFINING TERMS OR USES FOR APPLYING BOONE COUNTY
ZOING REGULATIONS IN THE CITY OF UNION, KENTUCKY. Motion to approve by Mr.
McClellan, second by Mr. Johnson. Motion passed.
Mayor Moore gave first reading or ORDINANCE NO. 99-011
– AN ORDINANCE RELATION TO THE ADOPTION AND APPROVAL OF TEXT AMENDMENTS TO
ARTICLE 10 AS IT RELATES TO THE COMMERCIAL TWO (C-2) ZOING DITRICT AS SET FORTH
IN THE 1996 BOONE COUNTY ZOOING REGULATIONS APPLICABLE TO THE CITY OF UNION,
KENTUCKY, THESE AMENDMENTS RELATING TO ATTACHED DWELLING UNITS WITHIN THE C-2
ZONE. Motion to approve by Mr. Johnson, second by Mr. Jennings. Motion passed.
Mayor Moore gave first reading of ORDINANCE NO. 99-012
– AN ORDINANCE RELATING TO THE ADOPTION AND APPROVAL OF TEXT AMENDMENTS TO
ARTICLE 31 AND ARTICLE 40 OF THE 1996 BOONE COUNTY ZONING REGULATIONS
APPLICABLE TO THE CITY OF UNION, KENTUCKY TO REGULATE WIRLESS COMMUNICATION
FACILITIES AND SERVICES. Motion to approve by Mr. Jennings, second by Mr.
Johnson. Motion passed.
Mayor Moore read Resolution No. 99-009
– A RESOLUTION AUTHORIZING THE INITIATION OF HAVING THE CITY RE-CLASSIFIED AS A
FIFTH CLASS CITY. Upon motion by Mr. Jennings, second by Mr. McClellan. Motion
carried unanimously.
NEW BUSINESS
Mayor Moore
advised the Commission that under the advice of the city’s Certified Public
Accountant that the City should have a formal policy on handling
business/travel expenses and receipts for all expenditures must be obtained for
reimbursement. And advised that the City Commissioners should not have a city
credit card in their name. Attorney Greg D. Voss agreed. Mayor Moore requested
a motion authorizing the City Clerk to cancel the city credit card that is
under Commissioner Gina Logsdon name that she required for renting a car for
transportation to attend the Kentucky League of Cities in Paducah, KY. Upon
motion by Mr. Johnson and second by Mr. Jennings the motion carried
unanimously.
City Engineer
Willard Rusk reported that Ammon Landscape Inc. donated the eight trees for the
Union Rice Cemetery and he would write a letter accepting the donation. Also,
received four estimates for paving of the cemetery drive. Len Riegler Blacktop,
Inc will place asphalt paving for the drive in the cemetery when weather and
their schedule allows.
Windsor Way
restoration except for concrete is all complete and curbs in Hempsteade is
going to be repaired.
ADJOURNMENT
Upon motion of
Mr. Johnson, second by Mr. Jennings that the Regular Meeting be adjourned,
Mayor Moore called for a vote. Motion carried unanimously. The time being 9:56
p.m.
APPROVED: ATTEST:
______________________________ _______________________________
WARREN S.
MOORE, MAYOR KATHY PORTER, CITY CLERK
Date: January 10,
2000