CITY OF UNION, KENTUCKY
MINUTES
Mayor Warren S. Moore called the Special Meeting to order of all city business on the Special Meeting Agenda for the Union City Commission at 7:30 p.m. on Monday, November 4, 2002 in the Union City Building. The regularly scheduled meeting normally would be held Monday, November 11th and was rescheduled to take place today because the office would be closed Monday the 11th for Veterans Day.
Commissioners in attendance: Mr. Jennings, Mr. McClellan, and Mr. McCormick.
Absent: Commissioner Don Kirby
Also present were City Clerk Kathy Porter, City Engineer Representative Mr. Jim Curry of Estes Engineering, Inc., and City Attorney Greg D. Voss.
Mayor Moore noted that all Commissioners received a copy of the October 14 business meeting minutes. Commissioner McCormick moved to dispense with the reading of the minutes and be approved as written. The motion was seconded by Commissioner McClellan and carried unanimously.
Mayor Moore presented the Treasurer’s Report as of October 31, 2002. Mr. Jennings moved to accept the Treasurer’s Report. Motion seconded by Mr. McClellan and carried unanimously.
The bills for payment were reviewed. Mr. Jennings made a motion to pay the bills as presented and Mr. McCormick seconded the motion and carried unanimously.
AUDIT REPORT Fiscal Year ending June 30, 2002
Copies of the audit had been mailed to the Commission prior to the meeting date. Teresa Franklin Hudson, CPA, Inc. presented the Audit of Financial Statements for the year ending June 30, 2002 to the Commission. Mrs. Hudson expressed that the audit report is a clean opinion and is what you would normally expect and is in consistent with what we’ve had in the previous years. Mrs. Hudson mentions a few key numbers and reported briefly on the new Reporting Standards GASB 34 Implementation that will need to take place beginning July 1, 2003 and ending June 30, 2004 for City’s with Revenues less than $10 Million. This will effect how our financial statements will be presented in the future and for a city our size we have another year before we have to implement the new standard. The biggest change for us will be that we have to capitalize on the money we spend on infrastructure (This includes streets, sidewalks, curbs, traffic lights, etc.) and than depreciate it over the estimated life. Similar to how a business would capitalize assets. Also, the audit report will have a section in the front called Management Discussion and Analysis and will be a two or three page state of the city report from the Mayor and Commission in terms of the things that are happening in the city and things we are planning in the upcoming year, things that have changed from the past and why. Mrs. Hudson has a lot of information on this and has provided some information to the City Clerk to give to the Mayor. Mrs. Hudson wanted us to be aware of some of the changes that will affect us in a year. After her report, Mrs. Hudson asked if there were any questions and Mr. McClellan asked regarding the amounts for the construction of the city building is the amount on page 7 for the next five years. Mrs. Hudson answered yes and that this is basically the principal payments that are required for the next five years and the interest rate for the first three years of the loan was at 3.95% and the current rate is 5.61%. Mrs. Hudson thanked the City Clerk for her help and patience as there were no difficulties in terms of doing the audit. After presentation, Mr. McClellan made a motion to accept the Audit Report and seconded by Mr. Jennings. Motion carried.
Mayor Moore read summary of an E-mail received from Harold Rankin regarding on-street parking in the Union Village Subdivision. Mr. Rankin of 10013 Braxton Drive would like to see the 8 am to 5 pm parking restriction lifted and to allow on-street parking in the Union Village Subdivision. Mr. McClellan drove the area and commented that the parking restrictions that we have is adequate for the area and does not think that we need parking there permanently fulltime at anytime. Mayor Moore agrees and would like no parking on the street but understands that this does cause some people some problems. Mr. McCormick asked if this is the same type of issue that we encountered when we looked at addressing the Hempsteade Subdivision parking issue. Mayor Moore commented that he thinks this is a safety issues and currently any street in Union from 8 am to 5 pm there is no parking on the street and after 5 pm and on weekends you can park on the side away from the fire lane. Most of the streets are not wide enough to park on the street and basically there is a safety issue. This issue could be considered with the new City Commission that will take office this coming year.
CITY ENGINEER REPORT
Mr. Jim Curry of David Estes Engineering, Inc. reported that they had the pre-construction follow-up with Riegler on the asphalt repairs, signed contract today and was informed that they are planning on getting started next week, should take about two weeks providing that good weather holds out. If the weather does not cooperate they may have to make temporary repairs.
PLANNING AND ZONING REPORT
Mr. Randy Barlow, Union’s Representative had nothing to report.
Mr. McCormick asked about the letter received from A-Sprinkle-Above regarding the back flow device flushing frequently. The water bill for the irrigation system at Lassing Green entrance area has been unusually high the last couple months. A-Sprinkle-Above was contacted by the City Clerk to find out if the system could be checked and be winterized and during winterizing the system they performed a system check to find any leaks. No leaks were found in underground pipes of the system but the backflow device was flushing and looks to have been flushing for some time. In their experience this type of backflow device on this system is not in clear sight and could be up to a month’s time before a flushing problem is noticed. It is their recommendation that a new backflow device be installed for the 2003 season. The cost of the backflow is currently $243.00 and a $60.00 service call. After discussion, Mayor Moore asked the City Clerk to contact them and get the backflow device replaced for the 2003 season.
Mayor Moore mentioned that information has been received from the Northern Kentucky Urban and Community Forestry Council regarding Urban Forestry Grant Money Available. Mr. McClellan commented that it is the City’s responsibility to meet the green requirements and would need someone licenses to do this. The State will give us the area but won’t plant the trees. This is something that will need to be done in our future development and grant money opportunities are available. City Clerk will make copies of the information and the 2003 proposal application form for the City Commissioners.
No further business to come before the Commission, Mayor Moore entertained a motion to adjourn the meeting. Mr. McClellan moved to adjourn the regular business meeting at 7:57 p.m. with a second by Mr. Jennings and motion carried.
APPROVED: ATTEST:
_____________________ ______________________
Warren S. Moore, Mayor Kathy Porter, City Clerk
Date: December 9, 2002