CITY OF UNION, KENTUCKY
Regular Business Meeting
MINUTES
Mayor
Warren S. Moore called the Regular Meeting to order of all city business on the
Regular Meeting Agenda for the Union City Commission at 7:39 p.m. on Monday,
December 9, 2002 in the Union City Building.
Commissioners
in attendance: Mr. McClellan, Mr. McCormick and Mr. Kirby. Absent: Commissioner
Jennings. Also present were City Clerk Kathy Porter, City Engineer
Representative Mr. Jim Curry of Estes Engineering, Inc., and City Attorney Greg
D. Voss.
Mayor Moore noted that all Commissioners received a
copy of the November business meeting minutes. Commissioner McCormick moved to
dispense with the reading of the minutes and be approved as written. The motion
was seconded by Commissioner Kirby and carried unanimously.
Mayor Moore presented the Treasurer’s Report as of
November 30, 2002. Mr. McClellan moved
to accept the Treasurer’s Report.
Motion seconded by Mr. Kirby and carried unanimously.
The
bills for payment were reviewed. Mr. Kirby made a motion to pay the bills as
presented and Mr. McCormick seconded the motion and carried unanimously.
An
e-mail had been received from Ms. Cindy Nelson dated 11/25/02 regarding her
continuous complaint of the noise at the Kroger Store. Mayor Moore had previously answered her
complaint, which Commissioners had received copies. A letter had been received back from Kroger acknowledging Ms.
Nelson’s recent complaint and would be forwarded to the proper department and
put out more around dumpsters, etc.
Mayor Moore will continue to entertain complaints from Ms. Nelson, but
feels Kroger is doing a good job complying.
CITY ENGINEER REPORT
Mr. Jim Curry of David Estes Engineering, Inc.
reported on the repairs of pot holes Riegler Blacktop, Inc. had made in
Hempsteade and on Wetherington Blvd.
The contract amount will probably be 100% more than bid, due to the time
lapse from measuring and the bid being let.
Also, weather was a factor as the road had deteriorated quite rapidly
during that time, so the holes were bigger and required more patching. Currently is working on a street assessment
report; past problems have been based on complaints received by the city clerk.
This assessment will provide what the City’s liability is. A formal proposal
will be presented in January, which would allow plenty of time to put together
bids and contract by spring.
PLANNING AND ZONING REPORT
Mr.
Randy Barlow, Union’s Representative was not present.
Mr.
McClellan and Mr. Curry had met with the Sanitation District regarding the
Sycamore Drive project. The project
will be starting January 2003; most of the work will be on the west end. Sycamore Drive is a one-way street and the
contractor has requested to bring in heavy equipment on the wrong end to cut
down on the weight of heavy equipment.
Mr. McClellan advised that all the contractor would have to do is to
come in and tell us what their needs are and we will entertain a way of
allowing them to enter the wrong way. Mr. McClellan is pleased with getting
Sycamore Drive sewer project started. Another important decision to be made is
to begin annexation and how to accomplish.
We have to initiate it ourselves by getting help from our engineer and
proceeding. This is something we have
to do for the future of our city. Mr.
Kirby added that we needed to communicate with developers to promote a better
relationship.
Mr.
McClellan expressed the need for creating a position of Web Master for the City
of Union’s website. This action would help promote the city in selling
ourselves for desirable development. In
order to accomplish this, he would like to appoint Mayor Moore. Mr. Kirby elaborated on information he had
received at the Kentucky League of Cities Convention and expressed the needs should
be studied so as to obtain the program that would be most beneficial to the
city. No problem with Mayor Moore
serving and would like to take a look at some other cities that are involved
with the National League of Cities’ website builders. An example was Goshen, Indiana, which would be good for the
Commissioners to view. Boone County
will be hiring an economic development person, who also will work with the
cities by providing information and help in obtaining development.
Mrs.
Carol Harvey was present with her son tonight in the audience and requested of
a copy of the city’s budget for the Boy Scouts, Mayor Moore said that the Boy
Scouts is a very worth while organization and the City Clerk would make a copy
of the City Budget for them after the meeting tonight. Mrs. Harvey also had questions about Cool
Springs not being in the city. Mayor
explained the annexation procedure, which requires property adjoining city
property and 51% of residents of the area agreeable with the annexation. Maps are available in City Building showing
city limits and surrounding boundaries.
Also, a question regarding recycling, this service not provided by the
city as it is not feasible. There are drop-off bins available locally.
This
being the last meeting that Mayor Moore would serve as Mayor, City Clerk Kathy
Porter expressed to Mayor Moore that she appreciated being hired as City Clerk
and working for him as he took a chance on hiring her in 1995. Mayor Moore said
he felt she had done a good job and had advanced in her profession and served
the City well.
Kathy
brought to attention of the Commission that the Landscape/Mowing contract would
be expiring on December 31, 2002. She will
provide the present Landscape/Mowing Specifications for their review and will
welcome any additions or deletions.
Mr.
McClellan brought up the Urban Forestry Grant and the need we will have in the
future. He has been reviewing the Green
Book and needs more information on types of trees.
Mayor
Moore informed the Commission that in the past, installation of Newly-elected Commissioners
had been done at the January regular city business meeting. Mayor Moore advised that in case an
emergency should occur for a meeting between December 31, 2002 and January 13,
2003 the City Clerk is a Notary Public and was authorized to issue the Oath of
Office to the new officials.
No
further business to come before the Commission, Mr. McCormick moved to adjourn
the meeting at 8:16 p.m. and seconded by Mr. Kirby. Motion carried unanimously.
APPROVED: ATTEST:
_____________________ ______________________
Donald G. Kirby II, Mayor Kathy Porter, City Clerk
Date: January 13, 2003