CITY OF UNION, KY

BUSINESS MEETING

April 13, 1998

The meeting was called to order by Mayor Moore at 7:30 p.m. Present were Commissioners Hunt, Sharp and E. Johnson. City Clerk, Kathy Porter, Attorney, David Martin and City Engineer, Willard Rusk. Absent was Commissioner J. Johnson. Resident Mr. Robbie Robinson was also present.

Mayor Moore called for a motion to approve the minutes from the prior regular meeting of March 9, 1998. Motion was made by Commissioner Sharp, seconded by Commissioner E. Johnson, and passed unanimously.

BOOKKEEPER'S AND TREASURER'S REPORTS:

Mayor Moore read the summary of the Bookkeeper’s and Treasurer’s Report. After presentation, Mayor Moore called for a motion to approve the reports as presented. Motion was made by Commissioner Hunt, seconded by Commissioner Sharp, and passed unanimously.

The bills for payment were presented; Mayor Moore requested a motion to pay the bills. Commissioner Sharp questioned the amount for GOT-A-GO Septic Service amount ($310.00). City Clerk explained. Motion was made to pay the bills, as presented, by Commissioner E. Johnson, seconded by Commissioner Hunt, and passed unanimously.

Mayor Moore mentioned that the Community Recorder is putting together a special bicentennial guide that will spotlight special events and happenings, celebrating the rich history of Boone County. Cost for advertising ranges from fifty dollars to seven hundred-fifty dollars ($50.00-$750.00). Mayor Moore called for a motion to advertise an eighth page (3 ½ X 2 ¼) for the amount of fifty dollars ($50.00) for the special publication on Boone County celebrating 200 years. Motion made by Commissioner E. Johnson, seconded by Commissioner Hunt. Commissioner Sharp opposed. Mayor Moore called for a roll call vote. E. Johnson; yes, Hunt; yes, Sharp; No. Mayor Moore; yes, J. Johnson absent. Vote: 3-Ayes 1-Nays. Motion carried.

Commissioner of Public Works, Eddie Johnson mentioned that he received a call from Ms. Sue Lambert of Tudor Lane regarding the concrete street is deteriorating and a hole has developed. Also, curb & aprons need repairing, and city streets need cleaning. In addition, Church Hill Drive needs patching and possibly repaving.

Commissioner Sharp mentioned that he and Commissioner, Jack Hunt, attended the Dree’s Annual Hempsteade Homeowner’s Association meeting. They were presented with an agenda that had approximately one hundred questions for the Dree’s Company. David Dree’s was present to address the issues.

City Engineer Willard Rusk provided the Commission with updates on the following projects:

1. Spoke with Mrs. Donna Yazell resident of 10108 Golden Pond Drive about re-location of two mailboxes that are in front of her home that belong to the owners of the two flag lots. Mrs. Yazell wants the mailboxes moved to another location. Reported that the post office has no problem with the boxes being moved. Mr. Rusk will check with residents and propose a new location for the two mailboxes.

2. Easement for the storm sewer on U.S. 42 the Slayback property immediately behind the insurance building is ready for Boone County Public Works to begin re-striping the parking lot over top of the storm sewer and make a No Parking sign near the gas meter. Received a bid of $25.00 from T & M Mowing for cutting the area the first time and to provide seed and straw for the bare areas, and ($20.00) for trimming the area once/month.

3. Received a call from Mr. Pasquale of Hempsteade, he reported that the 42" storm sewer had been clogged. City Engineer, Mr. Rusk cleared the debris and notified Mrs. Pasquale.

4. Thomer Excavating Inc has completed storm sewer work on Sycamore Drive.

5. Looking at the Hempsteade Subdivision Phase J addition and there is a detention pond that should have a fence and a paved maintenance road to the detention pond dam, with a turn around for vehicles. The plans should include a maintenance/drainage easement for ease of removing debris. Mr. Rusk plans to send comments to be considered when Planning & Zoning approve the plan.

6. Received a call from Mr. Dale Evraets, (Mr. Paul Moran’s neighbor) on what could be done on the 42"/48" storm sewer. They indicated that they would be happy to do the work themselves if the city provides the gabion baskets and the rock to go in the gabions. Cost would be approximately $1,750.00 for material for the gabions to go from the outfall to approximately 70’ downstream. Have spoke with the Boone County Jailer on providing workers and a supervisor to place gabions for the 78" storm sewer outfall between Mr. Butler’s & Mr. Ross’s property. Mr. Rusk requested approval to start those projects up to about ($10,000) for material.

7. Commented that the fencing is working well, Mr. Pasquale is picking up the big debris and has not heard one complaint in that area.

No old or unfinished business was brought before the Commission.

Resolution No. 98-002 – A resolution rescinding, Ordinance 98-002. An Ordinance relating to the establishment of license fees on all insurance company rates on insurance premiums for the privilege of engaging in the business of insurance within the Corporate Limits of the City of Union, Kentucky was given a first and second reading. Whereas, said Ordinance 98-002 was not published nor recorded according to law.

Proposed Budget for Fiscal Year 1998-99 – Commissioner Hunt provided copies of the proposed budget to each Commission member and explained how he arrived at each figure. After discussion, Commissioner Hunt will modify the budget and present the FY 98/99 budget for first reading at the May regular City business meeting.

Oral Resolution 98-003 – Directing the City Engineer to go ahead with the project on both those storm sewer drains with the gabion materials and arranging labor using the money from the Coal & Mineral account. Commissioner Sharp so moved, with second from Commissioner E. Johnson that oral resolution 98-003 be approved and the motion carried unanimously.

After discussion of funding and costs for different public works projects, the City Engineer was requested to obtain bids for completion of Sycamore Drive, which might be spread over two fiscal years. The recommendation should be presented at the May regular City meeting.

Mayor Moore mentioned that the City Clerk has been reviewing the City’s accounts and analyzing the benefits with PNC Bank as well as other banks to see where the best place to put deposits and get the most out of it. After discussion the City clerk was directed to finish her analysis and put the money where she sees that would best benefit the City.

Mr. Robbie Robinson resident of Sycamore Drive asked to speak. He said that he and Mrs. Butler were displeased and wanted someone to look at the area where a storm sewer had been constructed. Commissioner E. Johnson and City Engineer agreed to review the work at the site.

There being no further business to be brought before the Commission, Mayor Moore called for a motion to adjourn. Motion was made by Commissioner Sharp, seconded by Commissioner E. Johnson, and carried unanimously. Adjournment was at 8:40 p.m.

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Attest: Kathy Porter, City Clerk

Date: May 11, 1998