CITY OF UNION, KY.

REGULAR BUSINESS MEETING

May 11, 1998

The meeting was called to order by Mayor Moore at 7:30 p.m. Present were Commissioners Hunt, E. Johnson and J. Johnson City Clerk, Kathy Porter, City Engineer, Willard Rusk. Absent were Commissioner R. Sharp and City Attorney David W. Martin. Attorney Greg D. Voss was present in his absence. Approximately fifteen (15) citizens were also present.

Approval of Previous Minutes (April 13, 1998) Motion: J. Hunt, Second E. Johnson motion carried unanimously.

Mayor Moore read the summary of the Bookkeeper’s and Treasurer's Report. After presentation, Mayor Moore called for a motion to approve the reports as presented. Motion was made by Commissioner E. Johnson, seconded by Commissioner J. Johnson, and motion carried unanimously.

Mayor Moore presented to the Commission the bills for payment for review. A motion was made to pay the bills, as presented, by Commissioner J. Johnson, seconded by Commissioner J. Hunt, and motion carried unanimously.

There was no correspondence to be brought before the Commission for this month.

Commissioner E. Johnson reported that it has been to wet that he hasn’t been able to do anything, mentioning that there has been some water damage but not able to do anything about it because of the rain. Also, there is some work to be done on Mr. Robinson’s property but hasn’t been able to work due to rain.

City Engineer Willard Rusk provided the Commission with updates on the following projects:

1. Met with Commissioner E. Johnson on several different occasions and he approved several items of work that we need to do. In Gunpowder Estates on Church Hill Drive and Tudor Lane a couple of deteriorated concrete areas that need repairing. Also, a block of concrete has sunk and needs replacement on Hempsteade.

2. Wrote some comments on Hempsteade Phase J to Planning and Zoning. They approved an improvement plan for Phase J but did not include all comments. The one that probably concerns me the most is the fact that the detention pond is deeded to Boone County Public Works and really should be deeded to Union if Union is responsible for operation & maintenance. Appears to me that it would not be very appropriate to deed it to Boone County when it is going to be apart of the City of Union when it is completed. Does not see anything wrong with Boone County Public Works doing the work on a maintenance contract. By having the detention pond belonging to the City of Union we then have an access to go down and take care of the area of the 78" storm drains. Mr. Kevin Costello was present in the audience tonight and said that he would check in to the improvement plan and find out about easement access and when the property is annexed and City desires that property, arrangements can be made for the City to accept. Mr. Costello will contact Attorney Voss with his findings.
3. The concern of; Mrs. Donna Yazell on Golden Pond Drive who had a problem with mailboxes is now resolved and satisfactory to her and the neighbors around her. One mailbox is moved back by the resident and one on private driveway close to the street. The Postmaster in Union concurred with the arrangement.
4. Met with Commissioner Hunt and E. Johnson at the Robinson and Butler property where one of the storm drains is located. We plan on doing more restoration there but can not get to it without doing more damage due to rain at this time.

5. Worked on the fencing for the 78" and 42"/48" storm sewer on Hempsteade; have a contract ready to go with Mills fencing to do the repairs just as soon as they get a couple of days dry weather. Mayor Moore asked City Engineer to describe to the Commission on how this would work. City Engineer stated that a water gate on a fence is a flap gate, made out of fencing frame of small pipe. In this case it will be a pipe arrangement that is held together and will rise as it catches enough debris. Then it will open up and allow the small debris to go through; adding horizontal cables across about 8" apart in the front of that flap gate to hold any big debris to prevent it from clogging the storm sewer. The cost is around thirteen hundred ten dollars ($1,310.00).

6. Mr. Brian Ruholt resident of Hempsteade asked to be heard at this time. Mr. Ruholt had several questions, regarding the fencing around the culvert intake near his property, mentioning that the fence has never been locked or closed and after the recent rain the fence was damaged and has been down for five weeks. Now the city plans to install a swing gate. After hearing his concerns and discussion by the Commission, Mayor Moore asked for the City Clerk to contact the present mowing contractors to meet with Commissioner E. Johnson to take a look at the fencing area for the maintenance of cleaning up the debris. Commissioner J. Johnson moved to spend thirteen hundred ten dollars ($1.310.00) for the water gate and repairs to the fence, with a second from Commissioner Hunt and the motion carried unanimously.

7. Has been in contact with the supplier of the gabions for Hempsteade and has spoke to several people about getting them put in and just haven’t got any further because of working on the specifications for Sycamore Drive.

8. Presented the Commission with a copy of his bid report on Landscaping/Mowing Services. There were three (3) bids received and recommended that T & M Mowing (current contractor) having bid $5,370.00, be awarded the contract for fiscal year 1998/99.

   Commissioner J. Johnson moved to award the contract to T & M Mowing to provide landscaping/mowing services in the City of Union, Kentucky. Commissioner E. Johnson seconded the motion and the motion carried unanimously.

9. Presented the Commission with a copy of his bid report on Street and Curb repairs at Sycamore Drive. There were four (4) bids received and the lowest bid of $72,965.50 submitted was from Len Riegler Blacktop Company, Inc., of Florence, Kentucky. City Engineer recommended that they be awarded the contract for Sycamore Drive curb and street repairs.

There was no old business.

Mr. Kevin Costello introduced David Geohegan Director, Planning Service of Boone County Planning Commission. Mr. Geohegan project manager of the Union Town Plan was present tonight to give a status report on the Union U.S. 42 Plan. Also, present were the consulting firms of Myers Schmalenberger Meisner and KZF Incorporated. At this time Mr. Geohegan introduce Mr. Gary Meisner who then gave the Commission an update on the process of the project. Mr. Geohegan advised the Commission of the next community meeting scheduled for June 8, 1998 at the Ryle High School Auditorium, from 7:00 P.M. to 9:00 P.M. which will include a presentation of two Union Town Land Use Plan alternatives by Myers Schmalenberger consultants.

Sealed waste collection bids, having been duly solicited by publication as prescribed by law, were received and Mayor Moore opened at the meeting. Bids received were from Bavarian Trucking Co., Inc. proposed rate to be $7.25 per unit per month; and Rumpke of Kentucky, proposed rate to be $7.10 per unit per month. Rumpke of Kentucky, having provided the lowest and best bid, was awarded the city contract for the Fiscal Year 1998-99, beginning on 7/1/98, running through 6/30/99. Motion for Commissioner J. Johnson, seconded by Commissioner E. Johnson and the motion made the same, directing the City Attorney to prepare the necessary contract, motion carried unanimously.

Mr. Steve Miller gave a presentation for a proposed BlockBuster Video Store near the bank and the Kroger complex on U.S. 42. The Commission had no strong objection to having a video store there.

At this time the Commission reviewed a budget for Fiscal Year 1998-1999, After review, Mayor Moore presented the following Ordinance for first reading:

ORDINANCE NO. 98-003 – An Ordinance adopting an annual budget for fiscal year July 1, 1998 through June 30, 1999, by estimating revenues and resources and appropriating funds for the operation of city government for the City of Union, Kentucky. Commissioner E. Johnson so moved, with a second from Commissioner J. Hunt that Ordinance No. 98-003 is approved on first reading and the motion carried unanimously.

The Commission re-scheduled the city commission business meeting set for Monday, June 8, 1998 because of scheduling conflicts. Motion to re-schedule the regular June business meeting to Tuesday, June 9, 1998 at 7:30 P.M. was made by Commissioner E. Johnson with a second by Commissioner J. Johnson. Motion carried unanimously. All Commissioners were notified at the May 11, 1998 business meeting except Commissioner Sharp.

There being no further business to be brought before the Commission, Mayor Moore called for a motion to adjourn. Motion was made by Commissioner E. Johnson, seconded by Commissioner J. Hunt, and carried unanimously. Adjournment was at 9:50 p.m.

__________________________

Attest: Kathy Porter, City Clerk

Date: June 9, 1998