CITY OF UNION, KENTUCKY

REGULAR BUSINESS MEETING

Mayor Pro-Tem Eddie Johnson called the meeting to order at 7:30 p.m. Present were Commissioners J. Johnson and Sharp. City Clerk Porter, and City Engineer Rusk. Absent were Mayor Moore, Commissioner Hunt and City Attorney Martin. Attorney Greg D. Voss was present in absence of City Attorney David W. Martin.

MINUTES:
The minutes of the regular business meeting of June 9, 1998 were reviewed. Commissioner J. Johnson made a motion to accept the minutes of 06/09/98 as printed. Commissioner Sharp seconded and the motion carried unanimously.

Commissioner Sharp read a summary of the Treasurer’s and Bookkeeper’s report. Commissioner Sharp made a motion to accept the Treasurer and Bookkeeper’s reports. Commissioner J. Johnson seconded and the motion carried unanimously.

Mayor Pro-Tem mentioned that a copy of the minutes and financial reports are available as a matter of public record to any interested persons.

The bills for payment were reviewed. Commissioner J. Johnson made a motion to pay bills as presented. Commissioner Sharp seconded and the motion carried unanimously.

Invitation to Kentucky League of Cities Annual Convention to be held at Drawbridge Estate in Ft. Mitchell, Kentucky September 23-26, 1998.

Letter dated May 21, 1998 from Sanitation District No.1 informing us of a clarification on the District’s role in storm water management in accordance with H.B. 651 that takes effect as law on July 15, 1998.

Thank you letter dated May 4, 1998 from Boone County Solid Waste Management Coordinator Mary Frances for the support of the Union Clean Sweep.

Commissioner of Public Works Eddie Johnson stated that he has been inspecting the maintenance and repairs of the city streets to see if work is getting done and noticed that seeding and top soil had been put down on Sycamore Drive. Inspected the new fence and water gates on the culvert in Hempsteade. Also, inspected the weeds near the Webster’s property and Mr. Erpenbeck has been contacted to mow the weeds.

At this time Mayor Pro Tem E. Johnson turned the floor over to City Engineer Willard Rusk.

City Engineer Willard Rusk provided the Commission with updates on the following projects:

1. Inspected two flooding problems on Indian Hill Drive and an erosion problem. The Fitzenburger property on Indian Hill Drive has a saturated back yard since the house on the corner has been built, they placed rip rap in the drain and the elevation has raised some, which results in water not draining as it should from the backyard. The other piece of property is close to Mt. Zion Road. Mr. James Turner had placed a pipe in the back yard three or four years ago and had received permission from the next door neighbor to work on his property and it worked good in the beginning but now water is running across. They want to come to the City Commission meeting and see if the city would contribute the cost of the material if they would do the work. Commissioner E. Johnson asked if we had an easement there. City Engineer will check to see if there is a drainage easement.

2. In addition to the topsoil and seeding that was done on the Becknell’s property, they came back on Wednesday and put straw and topsoil down on the Robinson’s property.

3. Met with Ron Riegler to discuss the Sycamore Drive contract and they were ready to start the work but it had rained every other day and could not get in there to do the work.
4. Mr. Rusk reported that he would be leaving on a trip to Russia Wednesday July 15^th and returning on July 28. The contractors prefer to wait until Mr. Rusk returns before starting the work. Mr. Rusk noted that he already had contacted Mr. Daryl Davis from the County to be the inspector while Mr. Rusk is out of town. Commissioner Sharp indicated he would like for the contractor to start as soon as possible. Mr. Rusk will inform the contractors to get started on Sycamore Drive as soon as they can get over there.
5. Worked with the residents and suppliers regarding the gabions and expecting to get started this month on Hempsteade at Tony Ross’s property. No physical labor has been done on the site. Mr. Rusk has met with the residents around the first of July and they seem to be extremely happy that the work will be getting started.

6. Met with Pete Michels, there was a flooding concern on Pond Ridge on the intersection of Golden Pond off Mt. Zion Road. The water pools next to a fairly new house and there is no catch basin in this corner. The work has been completed and is no longer under warranty and the contractor may not elect to repair at his expense. The contractor will get back to me and the area has been inspected during a rainfall.

7. Received another call regarding the sewer line that Ray Erpenbeck had put in up to Windsor Way. The sewer line has been completed to Windsor Way only, but hasn’t been seeded and strawed or cleaned up. The resident on the left, looking down stream, Mr. Barry Wester, had called about it. Mr. Erpenbeck has been contacted.

8. Mentioned that there are no street repairs scheduled. Commissioner Sharp mentioned that grass is growing up through the street on Churchill Drive into Gunpowder Estates and holes need to be filled in on the street. He asked Mr. Rusk if he could get a bid ready by next month meeting.

9. Received a call from Mr. & Mrs. Webster regarding the removal and clean up of the hay bales and storm water protection stuff. Also the weeds that need to be cut around the fence. Mr. Rusk notified Mr. Erpenbeck owner of the property and stated that Mr. Erpenbeck should be taking care of this matter in the next few days.

At this time Mayor Pro Tem E. Johnson recognized residents Mr. & Mrs. Webster. Mr. Webster addressed the Commission regarding maintenance of keeping the weeds cut near their property and cleaning up the rotten hay bales that are breaking loose and clogging up the storm sewer. After discussion, Attorney Voss advised to research the ordinance regarding weeds and send the owner of the property a letter regarding the violation.

City Clerk read the following Ordinance for second reading:

ORDINANCE NO. 98-004 – An Ordinance accepting the bid of Rumpke of Kentucky, Inc. to provide waste collection service in the City of Union commencing July 1, 1998 through June 30, 1999 and authorizing the Mayor to enter into a contract with Rumpke of Kentucky, Inc. for waste collection service. Commissioner J. Johnson so moved, with a second from Commissioner Sharp that Ordinance No. 98-004 is approved on second and final reading and the motion carried unanimously.

ORDINANCE NO. 98-005 – An Ordinance levying and fixing the tax rates of the City of Union, Kentucky, for the Fiscal Year 1998-1999, Levying said tax upon real, and tangible property; fixing the date of payment, discount payment, delinquency and interest charges; fixing the purpose therefore; and setting forth the procedure for collection of taxes. After discussion, a motion to table the ordinance until next month when Commissioner Hunt and Mayor Moore could be present for the discussion. Motion made by Commissioner Sharp and seconded by Commissioner J. Johnson to table Ordinance No. 98-005 until next month meeting and motion carried unanimously.

Fifth Third Bank Representatives Mr. Thomas J. Padgett, Vice President; Mr. Randy Haake, Regional Manager; and Ms. Jeannette Marois, Union Bank Mart Manager. Presented banking proposal for City of Union banking services. Mr. Padgett spoke about the benefits of Fifth Third Banking. After presentation, Commissioner Johnson suggested that Fifth Third look at the present loan on the City Building and possibly come back to the next meeting with a package proposal including deposit services and a potential refinance option on the loan. Commissioner Sharp asked the City Clerk to find out the interest rate we are currently paying on the City Building loan for the next month meeting.

There being no further business to be brought before the Commission, Mayor Pro Tem E. Johnson called for a motion to adjourn. Motion was made by Commissioner Sharp, with second by Commissioner J. Johnson, and carried unanimously. Adjournment was at 8:50 p.m.

APPROVED: Warren S. Moore, Mayor

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ATTEST: Kathy Porter, City Clerk