CITY OF UNION, KENTUCKY

REGULAR BUSINESS MEETING

Mayor Warren Moore called the meeting to order at 7:34 p.m. Present were Commissioners Hunt, E. Johnson and Sharp. City Clerk Kathy Porter, and City Engineer Willard Rusk. Absent Commissioner J. Johnson, and City Attorney David W. Martin. Attorney Greg D. Voss was present in absence of City Attorney David W. Martin.

MINUTES:
The minutes of the regular business meeting of July 13, 1998 were reviewed. Commissioner Sharp made a motion to accept the minutes of 07/13/98 as printed. Commissioner E. Johnson seconded and the motion carried unanimously.

Mayor Moore read the summary of the Treasurer and Bookkeeper’s report. After presentation, Mayor Moore called for a motion to approve the reports as presented. Motion was made by Commissioner E. Johnson, seconded by Commissioner Hunt and the motion carried unanimously.

The bills for payment were reviewed. Commissioner Sharp made a motion to pay bills as presented. Commissioner Hunt seconded and the motion carried unanimously.

Mayor Moore reminded the Commission that the City is looking into banking services for the City to find the best rates.

At this time Mayor Moore mentioned that Mr. David Geohegan of the Boone County Planning Commission was present to advise the City Commission on the status of the Union Town Plan as to the results of past meetings started in March. Newsletters have been mailed out to persons involved in the meetings. A preliminary plan was given to the Commissioners, which shows details. The plans are geared toward a Town Center, which would be located primarily at the new Highway 42 and the new Mt. Zion Road. No commercial uses are planned between this Town Center and where the library is to be located north Highway 42. This center will really be different for this area. The consultant team has developed extensive design & zoning standards that will affect the future land use, which would require underground utilities and possibly increase land values. One question from the audience was who was paying for the Town Center. The answer was the private developer; the requirements would entail Boone County’s regulations. The plans are being formed for better controls and standards, so it will have to be developed in a certain way. As for public expenditures there would be road, sewer and some landscaping for site enhancement. Developers will build homes and businesses. A Public Hearing is anticipated for mid October. Newsletters will be mailed out; anyone desiring to receive a newsletter should provide the City Clerk with their name and address. The Public Hearing will allow the time to act and adopt the plan in this calendar year. An open house style meeting is planned for the last week in August at City Hall. At that time there will be on display the land use plan, proposed zoning standards and to address comments regarding the study. A finished product is anticipated for this meeting. There is a three-lane road proposed for Mt. Zion Road. Regarding commercial building such as Target and Meijers, there will be proposed limitations as to width, height of building close to streets, but could not rule out grocery stores. These would be a totally different specific style considering architectural designs and scales, so as to encourage prospective customers. There will be almost three miles of bike and pedestrian trails; also there is a consideration of putting them on the old route to provide more safety. Mr. Costello commented they were working with old and new developers on sidewalks and other services to be provided. Mr. Geohegan told the Commission that if there are any questions regarding the study to please call. Mayor Moore thanked Mr. Geohegan for his informative presentation.

Commissioner Johnson reported that he received the following messages from residents: Mrs. Wagner; regarding tree branches that block the view at the end of street when she enters onto Mt. Zion Road and has received permission from the property owner to trim the tree. Mr. Bobby Blair regarding curbs that the contractor is installing on Sycamore Drive. Commissioner E. Johnson inspected the street and commented that he was waiting for the return of City Engineer to find out from him how this area would be back filled. At this time Mayor Moore recognized Mr. Robby Robinson resident of Sycamore Drive commented that there is still a swamp back behind his house in the area of the storm drain the rock needs to be leveled with the ground and has concerns. Boone County Inspector Floyd Sharp had reported to the City that 10251 Hempsteade Drive Mr. Ralenkotter property needs cleaned up regarding weeds, silk and rock at catch basin near his property. Pipe under resident Vicky Broadus driveway on 1595 Sycamore Drive has been repaired and the old pipe was taken out.

Commissioner Sharp reported that he received calls from resident Lisa Lawrence and Mr. Smith regarding Gunpowder Greens repairs and paving of Churchill Drive.

City Engineer Willard Rusk provided the Commission with updates on the following projects:

1. Met with Pete Michels of Paul Michels & Sons, Inc. on Churchill Drive to inspect the road repairs. Received a bid of $1,800 to do the pavement milling and repair 10 - 12 pot holes and dips that have deteriorated will replace with 2" of asphalt. Also will need to replace approximately 100 feet of concrete curb that is deteriorated costing $2,500. This will be a substantial repair to the potholes and curbs but not a complete re-paving of the hill.

2. Reported that Pete Michels agreed that the intersection in Ivy Pond that was holding water will be milled across the street and come back with asphalt to make it look almost new. This will not cost the city anything because this is a design/construction deficiency and Michels completed the work originally and agreed to repair this at no cost even though it is beyond the warranty period for streets.

   Commissioner Sharp questioned when would the Churchill drive projects get started? City Engineer answered that as soon as they can get it on their schedule to do the work. Mayor Moore requested that when they do the milling on Churchill Drive to put the rubble in the cemetery driveway for paving.

3. Reported that Sycamore Drive is starting to look fairly good. Completed some base paving in addition to the curbs. Hoping to get the majority of the work completed before school buses start running. Mr. Rusk questioned the Commission regarding Stanley Bonds mother’s property on making it all paving from the road back up to her driveway which is asphalt now. Believes that it would work to everybody’s advantage if we paved through the curb and up her driveway and flare the curbs in lieu of running the curb through the driveway. This can be done without having any down time for emergency vehicles to get to her house. Commissioner Hunt suggested that Mr. Rusk contact the resident and point out the trade off.

4. Reported that he was evidently able to prevail on Mr. Erpenbeck to get rid of the straw and to mow near the Webster’s property. Mr. & Mrs. Webster was present tonight and commented that after the meeting last month that they have cleaned up the straw bales and took a weed eater around the fence. Mentioning that you have to drive up their driveway to see what is not being mowed.

5. Talked with Mr. Erpenbeck regarding the sanitary sewer near Windsor Way and he has not made any effort yet. Mr. Rusk mentioned a proposed ordinance for right-of-way, which is needed. Mayor Moore mentioned that we have a draft but will not be ready until next month and that it is modeled after the City of Florence code, which Mr. Erpenbeck is probably familiar with.

6. Talked with Mr. Ken Gains the Engineer at Maccaferri Gabions Company and he will be visiting the area tomorrow to look over the site of where the gabions are to be placed before we give him an order. The Gabions should be on hand with in a week and will get the jailers scheduled to begin working on putting together the gabions once the supplies are delivered.

None

The Bank of Kentucky Representative Mr. Steven P. Gillespie, Assistant Vice President presented a banking proposal for City of Union banking services. Mr. Gillespie gave a brief presentation of the history and benefits of The Bank of Kentucky. After presentation, Mr. Gillespie asked if there were any questions. There were no questions at this time. Mayor Moore thanked him for presenting a proposal and commented that after we take a look at the proposal we will get back in-touch with him on our decision.

At this time Mayor Moore mentioned that Ordinance No. 98-005 was tabled at the last month meeting until he and Commissioner Hunt could both be present. At this time Mayor Moore read the following Ordinance for first reading:

ORDINANCE NO. 98-005 – An Ordinance levying and fixing the tax rates of the City of Union, Kentucky, for the Fiscal Year 1998-1999, Levying said tax upon real, and tangible property; fixing the date of payment, discount payment, delinquency and interest charges; fixing the purpose therefore; and setting forth the procedure for collection of taxes. After discussion, Commissioner Hunt made a motion, with a second from Commissioner Sharp that Ordinance No. 98-005 be approved on first reading and the motion carried unanimously.

Mayor Moore turned the floor over to Commissioner Hunt who discussed the sanitary sewer application for a community development block grant; he mentioned that last year we were turned down and are trying again this year. The Northern Kentucky Area Development District is asking the city to provide some matching funds so this could be included on the application to the state. Last year we agreed to match ($250.) per home based on approximately (33) homes, which made a total matching fund of ($8,250.) After discussion, Commissioner Sharp made a motion that the City participate in the proposed sewer service collection system in our area with a matching fund of Two Hundred Fifty Dollars ($250.) per home based on approximately (33) homes or a total of Eight Thousand Two Hundred Fifty Dollars ($8250.) Commissioner E. Johnson seconded the motion and the motion carried.

Mayor Moore mentioned that Commissioner Jack Johnson’s father passed away.

Commissioner Sharp gave notice of his verbal resignation to be effective at the close of tonight’s meeting.

Commissioner Hunt requested that the city clerk forward a copy of tonight’s meeting minutes to Mr. Ken Palisin at the Northern Kentucky Area Development District. City Clerk agreed to do so.

There being no further business to be brought before the Commission, Mayor Moore called for a motion to adjourn. Motion was made by Commissioner Sharp, with second by Commissioner E. Johnson, and carried unanimously. Adjournment was at 8:50 p.m.

APPROVED: Warren S. Moore, Mayor

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ATTEST: Kathy Porter, City Clerk