CITY OF UNION, KENTUCKY

REGULAR BUSINESS MEETING

Mayor Warren Moore called the meeting to order at 7:30 p.m. Present were Commissioners Hunt, E. Johnson and J. Johnson. City Clerk Kathy Porter, and City Engineer Willard Rusk. Absent City Attorney David W. Martin. Attorney Greg D. Voss was present in absence of City Attorney David W. Martin.

At this time Mayor Moore made a modification to the agenda mentioning that there is a vacancy on the City Commission caused by Commissioner Ron Sharp’s resignation. Mayor Moore had talked with Mr. Wayne McClellan to ascertain his interest in finishing the term of office, which was positive of former Commissioner Ron Sharp. Mayor Moore called for a motion to appoint Mr. McClellan to complete the term of office that was formally held by Commissioner Ron Sharp. Motion made by Commissioner E. Johnson, seconded by Commissioner J. Johnson and the motion carried unanimously.

Mayor Moore administered the oath of office to Mr. Wayne McClellan resident of 9209 U.S. 42 Union, Kentucky.

MINUTES:
The minutes of the regular business meeting of August 10, 1998 were reviewed. Commissioner E. Johnson made a motion to accept the minutes of 08/10/98 as printed. Commissioner Hunt seconded and the motion carried unanimously.

Mayor Moore read the summary of the Treasurer’s report. After presentation, Mayor Moore called for a motion to approve the report as presented. Motion was made by Commissioner Hunt, seconded by Commissioner E. Johnson and the motion carried unanimously.

The bills for payment were reviewed. Commissioner J. Johnson made a motion to pay bills as presented. Commissioner E. Johnson seconded and the motion carried unanimously.

None

Commissioner Johnson reported that he met with Willard Rusk several times going over all the streets. The Sycamore Drive project is nearing completion all base coat and curbs are in and the driveways have been cut and backfilled. Robbie Robinson property has been taken care of and Mr. Rusk had added a couple of pipe drains behind the curb to run water to the catch basins. Commissioner Hunt mentioned that Mr. Horton needs final back fill and that the mailboxes at Kathy Nantz’s property as well as his property needs fixed.

Commissioner Hunt raised the issue of turning Sycamore Drive into a one-way street going east to west with parking allowed on the north side. Attorney Voss advised that he would check with the state department of transportation.

Commissioner E. Johnson commented that he would like to see the cemetery driveway get blacktop. Mayor Moore instructed the City Clerk to have the City Engineer obtain an estimate on paving the cemetery driveway.

City Engineer Willard Rusk provided the Commission with updates on the following projects:

1. Churchill Drive is scheduled for repairs on the curbs and street next month.

2. The intersection of Golden Pond Drive and Pond Ridge Court is scheduled for the last week in September.

3. Issued an encroachment permit to Drees for Phase J in Hempsteade after receiving an application and a $5,000.00 bond from them.

4. Sycamore Drive repairs are complete except for the surface course, restoration and seeding.

5. Talked about making Sycamore Drive a one way street. Attorney Voss will check with the state transportation department. The post office would like the one-way street.

6. Mt. Zion Road is scheduled for resurfacing and replacement of the culvert near the western end of Sycamore Drive.

7. Gabion material was delivered to Boone County Public Works yard. Completed the gabion work on Moran and Evraets property, had 10-15 prisoners working, Mr. Evraets has worked with them, rented a bobcat to move the material and furnished lunch for all the workers.

    

8. Worked on gabion construction for the Butler and Ross property today and tonight until dark because of expected rain tomorrow. The project should be completed by the end of next week.

9. Worked on the bill for Sycamore Drive with Len Riegler Blacktop Inc. and got the bill down from $74,000. To $53,000. Then retained 10% until completion of work in accordance with the contract. Also spoke with Ron Reigler asking him to defer $10,000.00 on the bill until after November 15, 1998 in accordance with contract-no problem.

10. Discussed the use of the Municipal Aid Road Fund and Coal & Mineral Fund requires to hold a public hearing before using the funds.

11. Mr. Rusk mentioned that he deferred his billing until a later date.

Mayor Moore instructed the city clerk to advertise for a combined public hearing/regular business meeting for the use of the Municipal Aid Road Fund and Local Government Economic Assistance Fund.

ORDINANCE NO. 98-005 - An Ordinance levying and fixing the tax rates of the City of Union, Kentucky, for the Fiscal Year 1998-1999, Levying said tax upon real, and tangible property; fixing the date of payment, discount payment, delinquency and interest charges; fixing the purpose therefore; and setting forth the procedure for collection of taxes. Commissioner E. Johnson made a motion, with a second from Commissioner Hunt that Ordinance No. 98-005 be approved on second and final reading and the motion carried unanimously.

InterMedia representative Ms. Kit O’Hara gave a presentation to the Commission regarding the rebuild plans for our cable system. This system serves as a platform for advanced services such as high speed Internet access, digital cable service, data and other future services. Once completed, community residents, institutions and businesses will have access to a state-of-the-art 2-way communications fiber optic network. After questions from the City Commission, the Commission thanked Ms. O’Hara for her presentation.

Mayor Moore read summary of ORDINANCE NO. 98-006 – An Ordinance proposing to annex to and make a part of the incorporated territory of the City of Union, Kentucky, certain unincorporated territory contiguous to the present lying south and west corporate limits of the City of Union, Kentucky. After discussion, Commissioner E. Johnson made a motion, with second from Commissioner J. Johnson that Ordinance No. 98-006 be approved on first reading and the motion carried unanimously.

Attorney Voss suggested meeting with Drees to discuss the approval. Attorney Voss agreed to contact Drees for setting up a meeting time with Mayor Moore to discuss the annexation ordinance.

Mayor Moore read ORDINANCE NO. 98-007 – An ordinance establishing a street, driveway and sidewalk maintenance policy. After discussion, Commissioner Hunt made a motion, with second from Commissioner E. Johnson that Ordinance No. 98-007 be approved on first reading and the motion carried unanimously.

Mayor Moore discussed the demonstration of a Property Tax Program he received from Mr. Bob Coburn of DataWare Software in Cresent Springs, KY. He read the proposal letter dated September 1, 1998 that he received from Mr. Coburn regarding the program. Commissioner E. Johnson questioned how much the county charges for printing the tax bills? City Clerk answered .26 cents per bill. After discussion, Mayor Moore asked the City Clerk to get in touch with Mr. Coburn and set up another presentation to look at it.

There being no further business to be brought before the Commission, Mayor Moore called for a motion to adjourn. Motion was made by Commissioner J. Johnson, with second by Commissioner E. Johnson, and carried unanimously. Adjournment was at 8:45 p.m.

APPROVED: Warren S. Moore, Mayor

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ATTEST: Kathy Porter, City Clerk