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Mayor Warren Moore called to order the regular scheduled City of Union Commission meeting at 7:30 p.m. present were Commissioners Jonathan Jennings, Eddie Johnson, Gina Logsdon and Wayne McClellan. Other persons in attendance were City Attorney David W. Martin, City Engineer Willard Rusk, City Clerk Kathy Porter, Attorney Don Stepner, residents June Wagner, Valerie Blair, Ada Horton and Jack Hunt.

Mayor Moore requested a motion to go into Executive Session to discuss the City of Florence versus the City of Union litigation regarding annexation. Commissioner Johnson so moved, with second from Commissioner McClellan and unanimous approval of Commission, the time being 7:30p.m.

Mayor Moore requested a motion to reconvene the regular Commission meeting @ 7:50p.m. Commissioner Logsdon so moved, with second from Commissioner Johnson and unanimous approval of Commission.

MINUTES:

Mayor Moore asked for a motion to dispense with the reading of the January 11, 1999 meeting and approve the minutes as reviewed. Commissioner McClellan made a motion and seconded by Commissioner Logsdon motion carried unanimously.

Commissioner McClellan made a motion to approve the treasurer's reports as presented. Commissioner E. Johnson seconded the motion and the motion carried unanimously.

BILLS FOR PAYMENT:

After a brief discussion Commissioner Jennings moved to pay January bills as listed. Commissioner McClellan seconded the motion and the motion carried unanimously.

Commissioner McClellan mentioned a letter and entry form received from the City of Florence regarding the annual plans to observe Veteran's Day with a special ceremony at the Boone County Veterans Memorial at the Florence Government Center. Also, to keep this event more meaningful an annual Memorial Day parade is planned. They are requesting the participation of communities and service organizations. After discussion Mayor Moore said he had no objection for anyone entering a float, car etc. that he would send a thank you note that the City of Union would not plan on participating at this time.

Commissioner E. Johnson had no report.

City Engineer Willard Rusk had a couple of things concerning the improvement of Belmont Lakes - Conrad property development this is not in city limits, but we will get the water run off. This will be difficult to control. He had met with the Presbyterian Church and Sanitation District to go over plans. Water would be difficult to control without building some type channel. This is an environmental impact problem as far as rerouting water, historically, retaining water on site an out of the church is covered for a 100-year flood plain. Had met with Presbyterian Church, Sanitation District and Zaring Developer and will be getting facts and would turn over to Planning and Zoning. Zaring seems to be in a cooperative posture with the church. Mayor Moore asked attorney Martin to contact Zaring and see if they are interested in coming into the City of Union. Rick Hanser is building a house on Russwill Lane next to a pond. A leach field from his neighbor Mr. Finke extends into his property. Pictures were taken and there is a definite problem of his driveway being saturated from the leach field. Ron Doring 1810 Whispering Trail called about a storm sewer under his front yard and concerned that it was failing. Ground was covered with snow and Mr. Rusk will get back with him to see if there is a problem with the storm sewer. Mr. Doring is hard to contact as he works six days a week, ten-hour days. Mayor Moore wanted to know if there was ever any disposition of the situation down the street on Carroll's property. Daryl Davis is the one that handles these situations and there is nothing recent on it. Ms. Logsdon had mentioned the crumbling concrete on Sycamore Drive and Dan Riegler has been contacted concerning the concrete. Also the final sealing is not satisfactory and a dog wire fence near Jack Hunts driveway. All of these matters will be taken care of as weather permits. The mud jacking mentioned on Hempsteade should be finished tomorrow. While they are here and still have their equipment I will see if the water on Windsor Way can be diverted to the correct drainage. Dick Crist was contacted regarding annexation of Folcrist subdivision into the city. At this time they are not interested, any further efforts in this area will be deleted. Planning and Zoning will be contacted regarding the Russwill Lane Property.

Commissioner Jennings had researched a compensation plan for the City Clerk. Information had been obtained regarding a Deferred Compensation Plan, 401K and County Employees Retirement System. Several questions were raised as to what other 6^th class cities provide, amounts contributed by full time employee and the city. In order to provide an accurate program, it was believed additional facts and figures were needed. Commissioner McClellan moved for Commissioner Jennings to continue his research by presenting firm cost amounts and present at next meeting seconded by Commissioner Johnson and motion carried unanimously.

Commissioner Logsdon mentioned that the research of a part time city maintenance person would be presented at next month meeting.

NEW BUSINESS:

Commissioner McClellan distributed a draft cover letter and survey for the Commission to review. The survey is in regard to the Union Town Plan as will be affected by the U.S. 42 bypass. In order to get the opinion of citizens' input to record pertinent questions are listed. The letter is to be mailed to all property owners. The letter would be on city letterhead and would include a self-stamped return envelope. It was felt the expense would be minimal and would provide a record. Mayor Moore will rewrite letter and e-mail to City Clerk. Commissioner McClellan will be meeting with Bill Viox and David Geohegan. Commissioner Jennings moved to prepare the letter and contents and mail to all City of Union taxpayers. Second by Commissioner Logsdon and motion carried unanimously.

Mayor Moore stated that he would be working on the Fiscal Year 99/00 Budget with the input of Commissioners.

ADJOURNMENT:

There being no further business for consideration, Commissioner McClellan, moved to adjourn, seconded by Commissioner Johnson and the motion carried unanimously. The Commission adjourned the regular business meeting of February 8, 1999 at 9:14p.m.

ATTEST: APPROVED:

KATHY PORTER, CITY CLERK WARREN S. MOORE, MAYOR

Date: March 8, 1999