CITY OF UNION, KENTUCKY

MINUTES

REGULAR MEETING

September 13, 1999

CALL TO ORDER

The Regular Meeting of the Union City Commission was called to order by Mayor Warren S. Moore at 7:32 p.m. on Monday, September 13,1999, in the Union City Building Auditorium.

The following members of the Commission were present: Mr. Jennings, Ms. Logsdon and Mr. McClellan. Also present were City Clerk Kathy Porter and Attorney Greg D. Voss was present in absence of City Attorney David W. Martin. Absent was Commissioner E. Johnson. There was one person in attendance, Dixie News correspondent, Julie Futscher.

MINUTES

The Minutes of the August 9, 1999, regular meeting was presented for approval. Upon motion of Mr. McClellan, second by Ms. Logsdon, that the minutes be approved as presented, Mayor Moore called for a vote. Motion passed unanimously. 4 Ayes - 0 Nays 1 Absent.

TREASURER’S REPORT and BOOKKEEPER'S REPORT

Mr. Jennings made a motion to approve the Treasurer & Bookkeeper's report as presented, second by Mr. McClellan. Motion passed unanimously.

BILLS FOR PAYMENT

Mayor Moore mentioned that the amount owed to DataWare Software, should be three hundred fifty dollars, not the four hundred fifty dollars listed on the bills for payment. City Clerk will verify with Mr. Coburn of DataWare Software before paying. Ms. Logsdon brought attention to the fact that she will need a rental car for traveling to Paducah, KY to attend the Kentucky League of Cities Conference. City Clerk Kathy Porter will make arrangements for Ms. Logsdon's expenses. Mr. Jennings moved to pay the bills as listed, second by Mr. McClellan. Motion passed unanimously.

CORRESPONDENCE

Mayor Moore presented a letter from Mr. Mark Spicer, Director of Information Systems Boone County Fiscal Court regarding the year 2000 readiness. Mr. Jennings read the letter to the Commission; discussion followed about other departments being contacted on their 2000 readiness. City Clerk will contact Union EMS, Union Fire Department and other county departments.

Mr. McClellan mentioned the letter received from the Telecommunications Board of Northern Kentucky and mentioned some concerns he has about the service. After discussion, Mayor Moore asked the City Clerk to send a letter to Mike Withiam, Director of InterMedia and attach a copy of the letter from the Telecommunications Board inviting him or Kathy Lehr to attend our next city business meeting. Ask them to address any concerns as to how many of these items may affect the city's contract and services.

DEPARTMENTAL REPORT

Public Works - Commissioner Eddie Johnson absent.

City Engineer Willard H. Rusk, P.E. reported on the following:

  1. Reported that he met with Mr. Adkins regarding the clarification of the city right-of-way and the concern that Mr. Adkins had of not being able to get his cars in his driveway. City Engineer Willard Rusk answered Mr. Adkins letter and provided copies to the city commission.

  2. Bids for the resurfacing and miscellaneous repairs of Churchill Drive. He recommended that the contract be awarded to Queen City Blacktop, Inc as it appeared that the bid submitted was the lowest and best.

  3. Verbal Resolution No. 99-008 to accept the bid of Queen City Blacktop, Inc. to provide street and curb repairs at Churchill Drive, in the City of Union directing the City Attorney to prepare a contract between the City of Union and Queen City Blacktop, Inc. for resurfacing and miscellaneous repairs of Churchill Drive. Motion made by Mr. McClellan and second by Mr. Jennings. Motion passed unanimously. The amount of the winning bid was $23,854.00.

  4. Reported that an encroachment permit has been received from Raymond Erpenbeck for the 8" Sanitary Sewer line under Windsor Way.

  5. Reported that the Boone County prisoners have completed the tree removal work in the Union Rice Cemetery. Black topping the road was also discussed; this work has not been done yet because of the need to remove the trees.

  6. Had the prisoners finish up the gabion work and talked about planting forsythia plants in the easement area to beautify the area. The cost would be four to five dollars each.

  7. A "sock" drain will be placed in the road ditch in front of the city building, covered, seeded and be completed soon.

  8. Replaced 22 feet of concrete curb on Russwill Lane through John Lawrence Construction but not received the bill yet.

  9. Had Boone County Public Works do some pothole patching on Golden Pond Drive and Glenfield Court.

  10. Two catch basins were not installed according to the specifications for the Union library, discussed with Bob Hayes and told him that they should be removed and resealed.

  11. Met with James Shumate P.E. from Estes Engineering regarding the plans and specifications for the sanitary sewer of Sycamore Drive. City Engineer Willard Rusk expressed his concern that they're not moving along as rapidly as they should. Mayor Moore said he would send Sanitary District #1 a letter.

  12. Reported that the county is getting ready to repave Clarkston Lane and that approximately 700 feet belongs to the city and the cost would be approximately $4,500 dollars.

  13. Mayor Moore asked if the City Engineer knew who might have been working in Fowler Creek that looks almost like dredging, lowering the banks? Commenting on how and why this was done and if there was a permit issued. The City Engineer reported that he would research the issue.

OLD BUSINESS

No old business was presented.

NEW BUSINESS

Mayor Moore discussed the property tax rate proceedings; currently our real property rate is 2.27 per thousand. After discussion, Mr. Jennings made a motion to keep the tax rate at the current rate, second by Ms. Logsdon. 4 AYES 0 NAYS 1 ABSENT. Motion carried unanimously.

Mayor Moore asked the City Commission if they would be available to hold a Public Hearing on Monday, September 27, 1999 to hear comments regarding the proposed tax rate. Commission agreed to hold a Public Hearing on September 27, 1999, at 7:30 and a Special Meeting following at 8:00 p.m. to hear the first reading of Ordinance No. 99-009 and that we move our regular meeting of October 11, 1999 to October 4, 1999 at 7:30 p.m. for second reading of Ordinance No. 99-009. Upon motion by Mr. Jennings, second by Mr. McClellan. Motion carried unanimously.

A short discussion was held concerning whether or not Zaring Homes Inc. would be interested in being annexed by the City of Union. Mayor Moore asked the City Engineer if he would check with them.

Mayor Moore stated that he had a suggestion about the Union Town Plan. After discussion, Mayor Moore made a motion that since by Kentucky Law, the City Commission of the City of Union is the final authority concerning zoning matters within the corporate boundaries of the City of Union. That by Kentucky Law, a small but growing body of Federal Law, and historical precedence in this country dating back to at least Colonial Williamsburg, the City Commission of the City of Union has the right to place and enforce design requirements on development within the corporate boundaries of the City of Union. It is the opinion of the Union City Commission that the action of the Union Town Plan Steering Committee, in unanimously passing and approving the "Town Center" concept, with which the City Commission fully agrees, has de facto set the footprint for all future commercial development within the corporate boundaries of the City of Union...i.e., the "Town Center." That with the passage of the "Town Center" concept, the remaining issues are those of residential zoning, consideration of green space, environmental concerns, design requirements, and their like. It is the opinion of the City Commission of the City of Union that those issues would best be dealt with by the professionals who comprise the Boone County Planning Department under the able direction of Mr. Kevin Costello. That since this entire project has taken the better part of ten years to reach this point, and is in a perceived danger of overlapping the actual beginnings of construction of "New" U.S. 42; the City Commission has decided to assert its rights and authority as the officially elected governing body of the City of Union; and will complete, and approve or disapprove the Union Town Plan in a timely fashion. The motion was seconded by Ms. Logsdon and motion passed unanimously.

Mayor Moore asked the Commission what they thought about putting the City of Union on the World Wide Web? After discussion, Mayor Moore said he would get some pricing and discuss this further at a future city business meeting.

Mr. Rusk mentioned that he received correspondence regarding the Boone County GIS Users Group Meeting date has been changed to October 20, 1999 if anyone had anything that they want him to bring up to let him know.

Mr. McClellan reported that the City of Union should investigate the remaining property from Union City limits on Longbranch Road. Commenting that we need to get a survey of whom is pro and who is against being annexed by the City of Union. Mayor Moore asked City Engineer Willard Rusk to look at the maps and report back by the October meeting.

ADJOURNMENT

Mr. McClellan moved to adjourn meeting at 8:55 p.m. second by Mr. Jennings. Motion passed unanimously.

 

APPROVED: ATTEST:

 

___________________________ __________________________

Warren S. Moore, Mayor Kathy Porter, City Clerk