The Special Meeting of the Union City Commission was called to order by Mayor Warren S. Moore at 7:32P.M. Monday, October 4,1999, in the Union City Building Auditorium.

The following members of the Commission were present: Mr. Jennings, Mr. Johnson, Ms. Logsdon and Mr. McClellan. Also present were City Clerk Kathy Porter, City Engineer Willard Rusk and Attorney Greg D. Voss was present in absence of City Attorney David W. Martin. There were four people in attendance, Dixie News correspondent, Julie Futscher, Director of Boone County Emergency Management Bill Appleby, Director of Union Fire and EMS Operations Michael Morgan, and Union resident Jack Hunt.

The Minutes of the Regular Business meeting of (September 13, 1999), the Public Hearing minutes of (September 27, 1999) and the Special meeting minutes of (September 27, 1999) was presented for approval. Upon motion of Mr. McClellan, second by Mr. Jennings, that the minutes be approved as presented, Mayor Moore called for a vote. Motion passed unanimously. 4 Ayes - 0 Nays

Mr. Johnson made a motion to approve the Treasurer & Bookkeeper's report as presented, second by Mr. McClellan. Motion passed unanimously.

City Clerk mentioned that Joe Menefee of Menefee Lawn Care had just called before the meeting started tonight and said that he had been out of town and was not aware of this month meeting date being changed. He wanted to know if he could get the amount of his bill for mowing to us after the meeting tonight and expect payment this month. Mayor Moore stated that we could not authorize the payment until we get the bill, so we can not pay him until next month. Mr. Jennings moved to pay the bills as listed, second by Ms. Logsdon. Motion passed unanimously.

Mayor Moore recognized Bill Appleby, Director of Boone County Emergency Management and Michael Morgan, Director of Union Fire and EMS operations. Mr. Appleby and Mr. Morgan presented an update of the Y2K readiness for Boone County. Mr. Appleby stated that Boone County utilities such as Cinergy, Owen Electric, Cincinnati Bell Telephone and the Boone County Water Departments have issued public disclosure statements indicating that they have performed Y2K compliance audits on date sensitive systems and are confident that all systems will continue to function normally on January 1, 2000. Mr. Morgan commented that all Boone County officers and Sheriff's Department would be on duty to add extra patrols and protection. A "Meet the Millennium" party is planned at the Union Fire Station to provide information and protection for concerned citizens, this will be family oriented and alcohol free event and staff will remain at the station as long as necessary. Cincinnati Bell has issued a statement regarding our phone system being identical to the system in Samoa. Since Samoan Islands are eight hours ahead of Northern Kentucky it will give us an eight-hour window of any potential problems at least four to six hours prior to January 1, 2000. Mr. Appleby stated that one other matter not a Y2K problem that the County is working on is preparing an emergency response plan for all the schools which is about 95% completed. Mayor Moore thanked Mr. Appleby and Mr. Morgan for their presentations. A contingency plan will be available soon and a congregational emergency care shelter needs designating possibly Ryle High School.

Mayor Moore read a letter from Kathy Lehr Regional Director for Community Relations with Insight Communications. The letter was in response to the transfer of ownership of InterMedia Partners to Insight Communications. Insight Communications is purchasing InterMedia's interest in InterMedia Partners of Kentucky and entering into a limited partnership with AT&T to own and operate cable systems serving approximately 450,000 customers in Northern Kentucky, Lexington, Bowling Green and greater Louisville.

Insight Communications will serve as the Managing General Partner of this partnership. This means that Insight will control all management decisions related to the partnership. AT&T's role will be primarily that of an investor, with its ability to direct and influence daily operations very limited by law.

Mayor Moore mentioned that a letter was received from Boone County Police Chief James H. Whalen regarding their Y2K readiness. The letter stated that the police as are Boone County Government as a whole is Y2K prepared. All critical computer programs have been checked and tested. The same holds true for the Public Safety Communications Center, which dispatches for all police, fire and rescue agencies in the county. Colonel Whalen stated that he would be glad to come and talk with city officials in late November or early December so he could deliver the most up to date information possible.

DEPARTMENTAL REPORT

City Engineer Willard H. Rusk, P.E. reported on the following:

1. Reported that work started Thursday on Churchill Drive.

2. Reported that Boone County will be paving their portion of Clarkston Lane and approximately 700 feet of the road is in the city and that portion can be done simultaneously, the cost would be approximately $4,500. Mr. Rusk stated that he didn't think we could get this work done any cheaper and suggested that the city go ahead and have the road paved that is within the city limit.

   Mr. Johnson made a motion to authorize Boone County under the Interlocal Agreement to continue to pave the portion of road that is within the city limits on Clarkston Lane. Mr. Jennings seconds the motion and the motion passed unanimously.

    

3. Mr. Rusk presented to the Commission a large GIS viewing map of Longbranch Road area showing the City/County boundary line. Mayor Moore stated that he would draft a letter for the City Clerk to type and possibly present to property owners of the Longbranch Road area regarding their interest of being annexed by the City of Union, Kentucky.

4. Mr. Rusk reported that he talked with Mike Shumaker regarding interest of "Cool Springs" subdivision development being annexed by the City of Union. Mr. Rusk stated that at this point the city doesn’t' have much to offer and could they get a tax break. Mr. Rusk suggested that he could get with Attorney Voss and put together a letter of why "Cool Springs" should be in the city limits.

   Mr. McClellan made a motion to have Mr. Rusk and Attorney Voss to put together a letter to the owners/developers on why they should be in the city limits of Union. Mr. Jennings seconds the motion and the motion passed unanimously.

5. Mr. Rusk reported that mulch is all that is left in the Union Rice Cemetery where the dead trees were taken down.

   Mayor Moore asked when are the red oak trees going to be available. Mr. Rusk answered this fall and he will check on Wednesday.

6. Reported that the two catch basins at Union Library were re-installed and re-sealed.

7. GIS meetings are scheduled this month.

8. Reported that he has been in touch with the design engineer regarding the Sanitary Sewer on Sycamore Drive.

9. Has not received a bill yet from John Lawrence Construction. He doesn't know if he plans on billing us for curbing on Russwill Lane and Hempsteade Drive. He told him to give a friendly bill.

Mr. McClellan asked if he found out about the Fowler Creek dredging. Mr. Rusk commented that a permit should have been obtained from the Corps of Engineers, he has tried to get in contact with Gretchen.

Ms. Logsdon commented that the city needs an up date on the time frame of the sewer system scattered site sewer project for the Sycamore Drive area so we can inform the residents. Mr. Rusk commented that he wrote a letter to Jeff Eger at Sanitation District No. 1 and has not heard back from him as of this date.

Mayor Moore gave second reading of ORDINANCE NO. 99-009, - AN ORDINANCE LEVYING AND FIXING THE TAX RATES OF THE CITY OF UNION, KENTUCKY, FOR THE FISCAL YEAR OF 1999-2000, LEVYING SAID TAX UPON REAL AND TANGIBLE PROPERTY; FIXING THE DATE OF PAYMENT, DISCOUNT PAYMENT, DELINQUENCY AND INTEREST CHARGES; FIXING THE PURPOSE THEREFORE; AND SETTING FORTH THE PROCEDURE FOR COLLECTION OF TAXES. A motion to pass on second reading of Ordinance No. 99-009 was made by Mr. Johnson with second by Mr. McClellan. Motion passed unanimously.

Mayor Moore read RESOLUTION NO. 99-008 - A RESOLUTION ACCEPTING THE BID OF QUEEN CITY BLACKTOP, INC. TO PROVIDE STREET AND CURB REPAIRS AT CHURCHILL DRIVE, IN THE CITY OF UNION COMMENCING AND AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH QUEEN CITY BLACKTOP, INC. FOR STREET AND CURB REPAIRS AT CHURCHILL DRIVE. A motion to pass was made by Mr. Jennings with second by Mr. E. Johnson. Motion passed unanimously.

Mr. McClellan read the agenda for the Union Town Plan meeting that is planned to take place on Thursday. He had spoke with Mr. Daugherty and there are no changes. Mayor Moore commented that he would be calling David Geohegan tomorrow at the Planning Commission.

Attorney Voss advised the Commission that an answer had been filed today on behalf of the City of Union regarding the Civil Action No. 99-C1-01041. Kroger Ltd. Partnership, Plaintiff, vs. the City of Union Board of Adjustment and Zoning Appeals and Boone County Planning Commission, Defendants. Attorney David Whalin of Landrum & Shouse located in Louisville has been hired by the Insurance Company as co-counsel with Attorney Greg Voss and will help in the representation of the city in this litigation.

Ms. Logsdon questioned the insurance coverage to this pending lawsuit. She expressed that she would like the City Attorney to write the Insurance Company a letter expressing displeasure in their decision to provide coverage under a Reservation of Rights. Resident Jack Hunt of 1678 Sycamore Drive commented that he thinks it should be fully challenged.

Attorney Voss advised this is a normal procedure for the Insurance Company and that the fact that they did not determine whether they would be ultimately responsible. That matter would have to be determined by a court of law if necessary. Attorney Voss was directed by the Commission to send our insurer a notice that while we understood the necessity, we were in basic disagreement with the reservation specified.

Mayor Moore reported that he contacted One.Net and Fuse.Net for pricing of a city web page on the Internet. After presenting the findings on the Internet home page pricing it was concluded that the city would use One.Net for their Internet provider.

Mayor Moore mentioned that Halloween Trick-or-Treat hours for Unincorporated Boone County and the City of Walton will be on Sunday, October 31, 1999 from 3:00P.M. - 5:00P.M. And City of Florence has set their hours for 6:00P.M. - 8:00P.M. Upon motion made by Mr. McClellan, second by Mr. Jennings to set City of Union Trick-or-Treat hours on October 31, 1999 from 6:00P.M. to 8:00P.M.

Mayor Moore asked the Commission what they thought about the possibility of contacting Boone County Police and asking them if they would be willing to put a police sub-station here in Union. Having a police officer assigned to Union 24-hours a day and suggested that they could use the Mayor's office for their office space. Mr. McClellan commented that their presents and response time would be good. Mr. Jennings commented that he would be in favor of this. Mayor Moore said he would contact Colonel Whalen and find out more information.

Mr. Johnson asked would it be any advantage for the City to change from 6^th class to 5^th class. Mayor Moore answered yes that it would be in some respect. It requires that the State Legislature has to approve it. Mayor Moore said he would contact Paul Marcotte and see what the criteria for up grading to 5^th class.

Ms. Logsdon asked if you get paid when you do not attend the city meetings. Mayor Moore answered yes.

Mr. Johnson moved to adjourn meeting at 9:24P.M. Second by Mr. McClellan. Motion passed unanimously.

APPROVED: ATTEST:

___________________________ __________________________

Warren S. Moore, Mayor Kathy Porter, City Clerk