The Regular Meeting of the Union City Commission was called to order by Mayor Warren S. Moore at 7: 31 p.m. on Monday, November 8, 1999 in the Union City Building Auditorium.

The following members of the Commission were present: Mr. Jennings, Ms. Logsdon and Mr. McClellan. Mr. Johnson was absent from the meeting.

Also in attendance: Attorney Greg D. Voss was present in absence of City Attorney David W. Martin, City Clerk Kathy Porter, and city Engineer Willard Rusk. There were seven people in attendance.

Mayor Moore stated that he is changing the order of the Agenda to read a letter and plaque he received from the Mayor of Lewisville, TX. Mrs. Lee Smith now a resident of Union, KY served as a volunteer on the Lewisville Library Board. The Mayor and City Council of Lewisville, TX was not able to present her this token of appreciation for her years of service before she moved to the City of Union and asked if the Mayor of Union would present this plaque to her on their behalf.

The Minutes of the October 4, 1999, Special City Business Meeting was presented for approval.

Mayor Moore mentioned that Ms. Logsdon noticed that one change needed to be made on page three at the bottom that Attorney Voss was directed to send our insurer a notice that while we understood the necessity, we were in basic disagreement with the reservation specified.

Upon motion of Ms. Logsdon, second by Mr. McClellan that the Minutes be approved with the changes.

Motion carried unanimously.

Mr. Jennings made a motion to approve the Treasurer's Report as presented, second by Ms. Logsdon. Motion carried unanimously.

The bills for payment were reviewed. Mayor Moore mentioned that there is a bill from J & L Construction in the amount $475.00 for curb repair on Indian Hill Drive to be added to the bills for payment that was just received tonight. Ms. Logsdon asked about the amount for Advanced Academy Education (AAE). City Clerk explained that the expense was a shared lodging cost while attending the AAE on September 21-24, 1999 for continue educational class. Mr. McClellan made a motion to pay the bills with a second by Mr. Jennings. Motion carried unanimously.

Mayor Moore read a letter received from Sanitation District No.1 dated October 15, 1999 regarding the Sycamore Drive Scattered Sites Sewer Project. The design work is expected to be complete by the end of the year. Easements must be obtained and public hearings conducted. Construction is not expected to begin until summer of 2000. Construction is expected to take 12 to 18 months. The end of 2001 expects the final completion for this project.

Mayor Moore mentioned that he talked with State Representative Paul H. Marcotte in regards to the Reclassification of the City of Union from a 6^th Class City to 5^th class city status. Mayor Moore read a letter he received from Mr. Marcotte. After discussion, Mayor Moore asked for a motion to pass verbal Resolution No. 99-009.

Verbal Resolution No. 99-009 - Requesting Representative Paul Marcotte to submit a bill during regular session in January 2000 to change the classification of the City of Union, Kentucky from a 6^th class city to a 5^th class city. Upon motion by Ms. Logsdon, second by Mr. Jennings. Motion carried unanimously.

Ms. Linda Stephenson and Mr. Mark Walter of the U.S. Bureau of the Census 2000 gave a short presentation on the process and importance of the census and supplied information regarding census jobs being available. Mayor Moore thanked them for the information and asked if they could contact Ms. Logsdon as well as the City Clerk with the name and telephone number of the Specialist for more information.

City Engineer Willard H. Rusk, P.E. provided the Commission with updates on the following:

1. Union Library is progressing very well. Final paving should have been finished today and looks good.

2. Churchill Drive should be paved tomorrow. The curb and gutter sections were completed Friday.

3. Matt Dedden for Ray Erpenbeck is installing Windsor Way sanitary sewer. Mr. Dedden is doing a good job and Mr. Rusk commends his efforts.

4. Has been working on plans and specifications for Windsor Way concrete.

5. Could not find an easement for the storm sewer.

6. Regarding the excavation of land at Fowler Creek, Mr. Rusk spoke with Mr. Kevin Flowers and was told that property owners who owns the land where the excavation took place was cited by the State of Kentucky and Corps of Engineers. Mr. Rusk plans to pick up a copy of the citation so we will have it.

7. Still have not received two of the bids on paving the cemetery. Received two so far and expecting two more this week.

8. Met with Jim Shumate who is doing the actual design of the sanitary sewer for Sycamore Drive. He plans to meet with him again in the next week to review his preliminary design.

9. Around October 19^th someone from the Cable Television Company working on private property at the Union IGA Store and drove across the curb and into the area that had just been seeded. The Cable Company plans to restore this damaged area.

10. Received a call from Mike Schoettelkottee from Drees regarding the release of the Bond. He met with John Prodoehl from Drees to inspect concerns of Mr. Rusk before we release the bond. One was a handicap ramp that was very steep because of the construction they agreed on where he could put the handicap ramp to replace this one and now there are two ramps across from each other, which make a better crossing. There is a low place in the island in the new section J of Hempsteade that creates a lake around the transformer and Drees plans to contact Cinergy on getting this corrected. As soon as the items are completed than we will release the bond.

11. Attended a GIS Users Conference and a GIS Board Meeting, at this meeting Mr. Rusk was informed that he total cost for putting a new topographic map together by GRW is about $504,000.00. This was promoted by Sanitary District looking at the new storm water regulations they are to implement. The City of Union, Kentucky may be tabbed for about $1,000.00 of this.

12. Also, talked with people in the GIS branch and they can install this GIS data on his home computer so he can print sections out. And they will provide up dates to Union.

    Mayor Moore said to find out more that this may be something we could put on the city's computer system.

13. Reported that they are ready to hook-up the lateral sewer line for Mr. Berhiet's house on Whispering Trail and approved an encroachment permit today using the Bond that Mr. Berhiet had provided.

The Commission viewed the maps that Mr. McClellan had displayed on the wall in the auditorium that he received from Boone County Planning Commission GIS Services Division today. There was discussion regarding the language of the petition and to attach the black and white copy of the map along with the petition to get signatures for the U.S. Highway 42 Road Split Concept design.

Mayor Moore stated that there are three Boone County Planning Commission Resolutions received they are Resolution No. R-98-028-A, Resolution No. R-98-032-A and Resolution No. R-99-028-A. Mayor Moore gave a brief description of each. He mentioned that in order for them to be effective in the City of Union, we would have to take action on them but not necessarily tonight. The Commission agreed that they would like to review the Resolutions mentioned and possibly approve at a later meeting.

Mayor Moore advised the Commission an Executive Session is needed to discuss a matter of litigation.

Mayor Moore requested a motion to recess the Regular Meeting the time being 8:35 p.m.

Upon motion of Ms. Logsdon, second by Mr. Jennings, that the Commission enters into Executive Session, Mayor Moore called for a vote. Motion passed. The time being 8:35 p.m.

The Commission returned from Executive Session at 9:12 p.m. to return to the Regular Meeting. No action taken.

Upon motion of Mr. McClellan, second by Mr. Jennings that the Regular Meeting be adjourned, Mayor Moore called for a vote. Motion carried unanimously. The time being 9:12 p.m.

APPROVED: ATTEST:

__________________________ __________________________

WARREN S. MOORE, MAYOR KATHY PORTER, CITY CLERK

Date: December 13, 1999