Public Hearing for Municipal Aid Road Funds & Local Government Economic Assistance Funds - Money used for streets, etc. anticipating $27,890. No comments. Commissioner McClellan made a motion to close the public hearing with second by Commissioner Jennings. Motion carried unanimously. Public Hearing opened at 7:27 p.m. and closed at 7:30 p.m.

Mayor Warren S. Moore called the regular business meeting of the Union City Commission to order at 7:30 p.m. in the Auditorium of the Union City Building.

Mayor Moore appointed Gary A. McCormick resident of 10109 Indian Hill Drive, Union, Kentucky. Mr. McCormick will finish the term of office that was formally held by Gina Logsdon. Mayor Moore administered the oath of office to Gary A. McCormick

The following members of the Commission were present: Mr. Jennings, Mr. Johnson, Mr. McCormick and Mr. McClellan. Also present were City Attorney David W. Martin, City Clerk Kathy Porter and City Engineer Willard Rusk. There were twenty-three (23) people in the audience.

The Minutes of the May 8, 2000, regular meeting was presented for approval. Upon motion of Mr. McClellan, second by Mr. Jennings, that the minutes be approved as presented, Mayor Moore called for a vote. Motion passed unanimously.

Mr. Jennings made a motion to approve the treasurer's report as presented, second by Mr. Johnson. Motion passed unanimously.

Mr. Jennings moved to pay the bills as listed, second by Mr. McClellan. Motion passed unanimously.

Mayor Moore read in its entirety a letter from Boone County Planning Commission dated June 6, 2000. The letter stated that the Boone County Planning Commission has approved the 2000 Union Town Plan and comments were received from Earl, Jr. and Tina Hall, 1931 Whispering Trail after the public hearing and the Committee concluded that since the comments arose after the public hearing no change should be made. Mr. Kopser and MSM consultant team submitted a booklet with economic market information and land use recommendations. The Planning Commission approved Union Town Plan includes new language that permits some flexibility in Phase II of the Town Center zone, but the Committee recommended no other changes in response to the extensive comments made in the booklet. In conclusion, the Long Range/Comprehensive Plan Committee believes it important that the City be advised of the discussion that has occurred on these items.

Mrs. Jennifer Brown resident of 1798 Whispering Trail requested that the Commission consider installing new speed limit signs as well as adding children at play signs on the street the existing signs are fading and hard to read. She commented that there has been vehicle drag racing on the street and would like to see the speed limit lowered. Mayor Moore mentioned that this is not the first street that has had this type of problem and we will see what could be done. Mayor Moore asked the City Engineer to inspect the existing signage and for the City Clerk to contact the Boone County Police and request them to patrol the area more frequently.

DEPARTMENTAL REPORT

Commissioner Johnson reported that Windsor Way was half done when he inspected the street last week.

Mr. Randy Barlow, City of Union Planning & Zoning Representative reported that he had no report other than what Mayor Moore had mentioned of the Union Town Plan and the procedure that would have to be followed. He did not believe another public hearing was required.

City Engineer Willard H. Rusk, P.E. reported on the following:

1. Windsor Way is finished except for sealing; the storm sewer is in place and functioning well. The cul-de-sac has been completed sealed and is working. Mr. Doering is happy with the whole situation and the City of Union received a check for $400.00 for reimbursement for the money that we spent that would be on his property.

2. Contacted Chestnut Fencing and Mills fencing for bids on fencing portions of the Union Rice Cemetery. Chestnut's fencing is $300.00 cheaper than Mill's fencing. The fence is comparable and would like to go ahead and get the fence repaired by Chestnut's fencing. Investigated the possibility of a limestone sign for the entrance to the cemetery. It would look similar to the one that goes into the pool area at the Hempsteade Pool entrance. Will get with Commissioner Johnson to review work on site and appropriate signage.

3. Had a repair to the storm sewer out fall going into the lake at Ivy Pond. Public Works cleaned this up, including two dead trees.

4. Lassing Green the fence is up but hasn't been painted yet. T. W. Jones mowed the area prior to our assumption of maintenance and completed all punch list items.

5. While working on the repairs to Windsor Way & Tudor Lane. Insight Cable installed conduit along Windsor Way & Tudor Lane at no cost to the city or residents.

6. Mailed several Violation letters, one to the abandoned home on U.S 42.

7. Visited the Erpenbeck piece of property that is located at Mt. Zion Rd. near Mr. & Mrs. Webster's property. Talked to R. Wayne Erpenbeck about mowing.

8. Visited Mrs. Brown on Whispering Trail and talked with Mr. Brown's Mother that lives with them; Mr. Rusk has know for a long time. They would like to see signs put up in the cul-de-sac to slow down speed.

   Mayor Moore explained that the Commission had a short presentation before Mr. Rusk arrived tonight and requested Mr. Rusk to check the speed limit signs and including the cul-de-sac, also put up children at play signs where necessary. Mr. Rusk inquired about reducing the speed limit Mayor Moore commented that reducing the speed limit needs to be checked with Planning & Zoning in reference to the Comprehensive Plan and Subdivision regulations. Mayor Moore said that if this continues we may need to look into doing the same thing that we did on Hempsteade see about some type of speed reducers.

9. Met with Greg Martin of the Boone County sign department and they will furnish twelve brand new stop signs at no cost to us. There is a definite difference in color and they are beyond their life expectancy. He asked the sign department to check the no parking signs between 8:00 a.m. - 5:00 p.m. on any city street throughout the city as instructed at last month meeting and is expecting a response this week.

10. Mr. Rusk reported that he met with Mr. Kopser on his property in regards to the U.S 42 relocation.

11. Two bids were received and opened on May 25^th for the Landscape/Mowing Services in City of Union. He reported that the plan and specifications for landscaping in the City of Union were revised to include two new areas in Lassing Green Subdivision and to add an item for additional labor to provide a cost/hr. for approximately sixty (60) man-hours. Menefee's Lawn Care bid of $9045 and $25/hr. for approximately 60 man-hours for a total bid of $10,545.00. T & M Lawncare bid the amount of $11, 025.00 and $30/hr. for approximately 60 man-hours for a total of $12,825.00. After reviewing the bid amounts Mr. Rusk recommended that the contract be awarded to Menefee's Lawn Care, his bid was $2,280 cheaper than T & M Lawncare's total bid.

Mr. McClellan asked why is there a big discrepancy in the mulching? Mr. Rusk answered that T & M Mowing bid $1,400. Compared to Menefee's Lawn Care bid of $300. Mr. Rusk said that he did not check that because of the total bid price. He suspects that Menefee's is planning on using some of the mulch that we have which was created by the trees that were cut down and has been maturing for 2 to 3 years. He assumes that he will use that around the existing trees to keep mowers off of them. He will review and report back at the next meeting.

Mr. McClellan made a motion to accept the bid of Menefee's Lawn Care for providing the Landscaping services to the City of Union for 2000-2001 Fiscal Year. Mr. Johnson seconded the motion and the motion carried unanimously.

Mayor Moore recognized the Boy Scouts that were in attendance tonight, expressing his appreciation for the American flags that they put on the grave sites of the veterans at the Union Rice Cemetery for Memorial Day.

No old business reported.

Sealed waste collection bids, having been duly solicited by publication as prescribed by law, were received and Mayor Moore opened at the meeting. Bids received were from CSI Waste Systems, Bavarian Trucking Co., Inc., and Rumpke of Kentucky, Inc., bid specifications and proposals are available at the city clerks office to anyone wishing to view them. After reviewing the bid amounts that ranged from $6.15 up to $8.00 per unit per month and the Commission asking questions to the vendors. The City Commission agreed to award the contract on a one-year contract to Rumpke of Kentucky, Inc., for the Fiscal Year 2000-2001 at the rate of $6.15 per unit per month. Motion by Mr. McClellan to accept the Rumpke bid for one year, second by Mr. Johnson and the motion carried unanimously.

MUNICIPAL ORDER NO. 2000-01 - Mayor read in its entirety the Municipal order of the City of Union, in Boone County, Kentucky, declaring listed property owned by the City to be surplus and available for sale. The items we plan to offer for sale will be the following items: XEROX 5009 R/E COPIER, CANON FAXPHONE 3100 and a 286 Dell COMPUTER.

Mr. McClellan brought up the concern on whether or not a public hearing was needed on passing of the Union Town Plan as approved by the Planning Commission. He stated that he talked with Kevin Costello at the Planning Commission and they are prepared to do a presentation and answer questions at the next regular City Commission meeting of July 10, 2000. Mayor Moore said that there is no action due tonight. Mr. McClellan said that Mr. Costello would not be available but David Geohegan or John Huth from the Planning Commission would be available to answer questions. Mr. McClellan commented that he had to get in touch with Mr. Ray Kopser and discuss what is already done. Mr. Barlow asked if there would possibly be a problem contacting individual people on individual issues and holding a public hearing as a voting member that would approve this? Attorney Martin advised that it is not a good idea. Mayor Moore asked City Engineer Willard Rusk to talk with Ray Kopser again and tell him to be here and make his case at the next regular meeting. Mr. Rusk said he would do that, but after all discussion it was decided that no additional public hearing was necessary and was not appropriate for Mr. Rusk to contact individuals.

Mayor Moore gave first reading of ORDINANCE NO. 2000 - 002 - AN ORDINANCE AMENDING THE CITY OF UNION, KENTUCKY ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 1999 THROUGH JUNE 30, 2000, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT. Mayor Moore noted that everyone had a copy of the budget comparison report and will go through the items that need to be adjusted and direct the City Clerk/Treasurer to modify the current copy of the budget and attach it with this Ordinance. After discussion and review, Mr. Jennings so moved, with a second from Mr. McCormick to pass and approve Ordinance No. 2000-002 on first reading. Motion carried unanimously.

Mayor Moore requested a motion to recess for five minutes for the City Clerk to make copies of the proposed budget for the Commissioners to review. Mr. Jennings so moved, with a second from Mr. McCormick and unanimous approval of the Commission, the time being 8:40p.m. The Commission reconvened at 8:45 p.m.

At this time the Commission reviewed copies of the proposed budget for Fiscal Year 2000-2001, Mayor Moore explained how he arrived at each figure. Discussion followed. Mayor Moore commented that there is a fund balance at the end of Fiscal Year 2000-2001 will be approximately $234,609.00. He stated that he has been trying to budget things so that we could run a surplus. He said we are reaching the point that with the re-construction of U.S. 42 we may need to get in a position where we could purchase some land to get city parks that the citizens have commented that they want. Mayor Moore asked if anyone would like to make any changes? Mr. McClellan made a motion that the Mayor be directed to make the changes that were discussed in the budget document that will become attachment "A" to Ordinance No. 2000-003. Mr. Jennings seconds the motion. Motion carried unanimously.

Mayor Moore presented the following Ordinance for first reading:

ORDINANCE NO. 2000-003 - AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE FISCAL YEAR JULYS 1, 2000 THROUGH JUNE 30, 2001, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT FOR THE CITY OF UNION, KENTUCKY. Mr. Jennings so moved, with second from Mr. McCormick that Ordinance No. 2000-003 be passed and approved on first reading. Motion carried unanimously.

Mayor Moore recognized Mr. Muldoon whom was in the audience tonight. Mr. Muldoon apologized for the late mowing of the property he owns on U.S. 42. Also, he asked why there is going to be another public hearing on the Union Town Plan. After considerable discussion and advice of City Attorney David Martin, that an additional public hearing was not needed unless you are going to reject or modify the findings in the information that has been supplied by the Planning Commission. Mayor Moore stated that the first reading of the Ordinance adopting the Union Town Plan will be held at the next regular business meeting on July 10, 2000. Mr. McClellan confirmed that the first reading will be at the July 10 meeting and that the Planning Commission will be invited to present the plan and address any public comments at that time but will not be a public hearing. Mayor Moore agreed.

Mr. Jennings moved to adjourn meeting at 9:14 p.m. with second by Mr. Johnson. Motion carried unanimously.

APPROVED: ATTEST:

___________________________ ___________________________

WARREN S. MOORE, MAYOR KATHY PORTER, CITY CLERK

Date: July 10, 2000