Mayor Warren S. Moore called the Regular Meeting of the Union City Commission to order at 7:31 p.m. on Monday, February 12, 2001 in the Union City Building Auditorium.

Commissioners in attendance were: Mr. Jennings, Mr. Kirby, and Mr. McCormick. Mr. McClellan was absent.

The following were also in attendance: Attorney Greg D. Voss was present in absence of City Attorney David W. Martin, City Clerk Kathy Porter, and City Engineer Willard Rusk.

The Regular Business Meeting Minutes of the January 8, 2001 meeting was presented for approval. Mr. Jennings moved to approve the minutes as presented seconded by Mr. Kirby. Motion carried unanimously.

Mayor Moore read the Treasurer's Report and called for a vote to accept as presented. Mr. McCormick made a motion to accept the Treasurer’s Report and seconded by Mr. Jennings. Motion carried unanimously.

The bills for payment were reviewed. Mr. Rusk mentioned that the bill for Menefee’s Lawn care should be paid in March because the work was done in February and according to the contract the bill should not be paid until the March meeting. Mr. Kirby made a motion to pay the bills with the exception of the bill listed for Menefee’s Lawn care in the amount of $500.00 and seconded by Mr. Jennings. Motion carried unanimously.

Mayor Moore read a letter received from Mr. James C. Codell, Secretary of Transportation dated January 8, 2001. The letter was in response to a letter that Mayor Moore sent to him requesting that the Transportation Cabinet consider the addition of pedestrian overpasses and landscaping to the city’s Union Town Plan. The letter indicated a favorable response with a planned discussion with the Department of Transportation and Union Representatives.

Mr. Randy Barlow reported that sixty-six acres east of U.S. 42 and just south of the Union Village Subdivision and the Kroger shopping plaza had been approved for the constructing of single-family homes. He commented that other subdivisions were also in the works for the general area.

City Engineer Willard H. Rusk, P.E. provided the Commission with updates on the following:

1. Sanitary Sewer problem on Indian Hill Drive and Mt. Zion Road. This problem stems from utilities being installed under outdated codes and tree roots that intrude into the sewer line. This resulted in a reduced flow of sewage and backup problem for three residences, which ultimately resulted in sanitary and health concerns. An emergency ordinance was recommended to correct the situation by the City making the necessary repairs; this solution will remedy a long outstanding problem. The three concerned residents are Mr. and Mrs. Roger Holt, 10009 Indian Hill Drive; Lot #3, Mr. and Mrs. Ralph Adams, 1631 Mt. Zion Road, Lot #1, and Mr. and Mrs. Mark Dunhoft 10005 Indian Hill Drive, Lot #2. Necessary easements and final plans need to be prepared. Mr. and Mrs. Dunhoft refused to accept the proposal, as they do not want the City to work on their property; she commented there was a sewer already there and the contractor could just put a patch on her pipe. Mr. Jennings clarified with Mrs. Dunhoft that she would be responsible for paying only the part of the work relating to her lateral and connection to the public sewer now. Mr. and Mrs. Dunhoft declined to be tied into the new sanitary sewer line and they do not want their yard touched. Mr. Jennings explained to Mrs. Dunhoft that it was possible when repairs were complete, the concern might be reverted to her property. Mrs. Dunhoft commented that this is a chance she will take. The estimated cost approved by the City Commission was $6,690.00. The Sanitary District and Boone County may possibly fund some of this amount, and the balance of the public sewer will have to be paid by the City. Property owners will fund their specific lateral installation. This action would extend a public sewer and eliminate the existing problem.

3. Looked at the concept development plan of Arlinghaus. Concerns included the location of the boundary line of Union and Florence, for Arbor Springs by a street not lined up properly with existing street from Berling Subdivision, which is plated and not following some of the criteria for the Union Town Plan. Planning and Zoning said this could be corrected in the improvement phase plan.

4. Scattered site sewer plan. Five easements have been signed, twenty five yet

   Unsigned. As soon as the easements are signed and received, work can begin. Possibly, a joint effort by Union City Commissioners and Willard could begin to get the final easements signed and returned.

5. Reviewed the Flood Plain mapping at the Division of Water. The Building Inspector is designated to take care of this work. Dan Richards will be sending a copy of the Flood Plain maps that they have on their GIS system to the Kentucky Division of Water.

6. Met with Deputy County Administrator John Stanton, City Commissioner Don Kirby and Commissioner Wayne McClellan to discuss park issues and the planning needed to implement this work.

7. Checked driveways on Golden Pond for separation of aprons and street, inspected concrete moved by frost under driveways; some raised by 2 and ½ inches.

8. Made inspection tour of Union with Commissioner Don Kirby to point out some of the concerns that would possibly need attention and familiarize him with past efforts.

9. Expecting a bid proposal from Len Riegler Blacktop, Inc. for seal coating the Cemetery road and the City Building parking lot.

Mayor Moore read the heading for second reading of ORDINANCE NO. 2001-001 AN ORDINANCE ESTABLISHING THE OFFICE OF CITY SEXTON/CEMETERY MANAGER, AND ESTABLISHING RULES CONCERNING UNION RICE CEMETERY, FOR THE CITY OF UNION, KENTUCKY. There was question as to the legality of creating a new position without having budgeted for it. Attorney Voss informed the Commission, this was not an employee, but would be an independent contractor. Motion to accept on second reading by Mr. McCormick and seconded by Mr. Jennings. Motion carried unanimously.

Mr. McCormick asked the Mayor if Eddie Johnson was interested in being the Cemetery Sexton and Mayor Moore answered yes.

Two bids had been received for cleaning services of the City Building. Meyer Commercial Services Inc. proposed the amount of $65. 00 for once a month cleaning and Coverall Cleaning Concepts proposed the amount of $75. 00 for once a month cleaning. Mayor Moore read the cleaning requirements and schedule from each proposal. As being there was no deadline, references will be checked and put on the March Agenda.

Mayor Moore received a letter from Deputy John Stanton with an attachment from the University of Kentucky regarding grants that is available for public streams. With regard to not knowing the stream status on Union, Mayor Moore was giving the information to City Engineer Rusk for his observation.

No further business, Mr. Kirby moved to adjourn the meeting at 8:36 p.m. and seconded by Mr. McCormick. Motion carried unanimously.

APPROVED: ATTEST:

__________________________ __________________________

WARREN S. MOORE, MAYOR KATHY PORTER, CITY CLERK

Date: March 12, 2001