Mayor Warren S. Moore called the Regular Meeting of the Union City Commission to order at 7:30 p.m. on Monday, March 12, 2001 in the Union City Building Auditorium.

Commissioners in attendance were: Mr. Jennings, Mr. Kirby, and Mr. McCormick. Mr. McClellan was absent.

The following were also in attendance: Attorney Greg D. Voss was present in absence of City Attorney David W. Martin, City Clerk Kathy Porter, and City Engineer Willard Rusk.

The Regular Business Meeting Minutes of the February 12, 2001 meeting was presented for approval. Mr. McClellan moved to approve the minutes as presented seconded by Mr. Kirby. Motion carried unanimously.

Mayor Moore read the Treasurer's Report and called for a vote to accept as presented. Mr. Jennings made a motion to accept the Treasurer’s Report and seconded by Mr. McCormick. Motion carried unanimously.

The bills for payment were reviewed. Mr. Jennings moved to pay the bills and seconded by Mr. McClellan. Motion carried unanimously.

None was presented.

No report as Representative Randy Barlow was absent.

City Engineer Willard H. Rusk, P.E. provided the Commission with updates on the following:

1. Sanitary Sewer problem on Indian Hill Drive and Mt. Zion Road the work is complete except for the restoration. Mr. Rusk will prepare a letter for the Mayor to sign and send out to the Sanitary District asking them to help pay for this project and take over the maintenance. Also, will note in the letter that their people was there inspecting the installation. Will also send a letter to Boone County.

2. Met with Greg Larison and Eddie Johnson regarding the Union Rice Cemetery survey. Prepared a proposed driveway that would allow traffic to get out easier particularly when there is a funeral being held. There are approximately 1000 lots to sale in the front section. Mr. Rusk had a sketch of the cemetery layout for anyone interested to review. Mayor Moore asked Mr. Rusk to get bids for the additional driveway in the Cemetery.

3. Menefee’s mowing and Boone County maintenance has cleared out the Lassing Green right-of-way. The old fence was taken down that was a safety hazard and the trash picked up. There are three or four walnut trees, apple trees and holly trees that remain.

4. Driveway at the corner of Hempsteade Drive and Cedarwood Drive of Ed Wilbers Builder has not been building the driveways like they should be built.

5. The preliminary plan on Arbor Springs is finished and Mr. Rusk will write some comments to the Boone County Planning Commission about the city boundary and lot lines should line up together and should not fall in Union and Florence these comments along with others that should be included in approval of the preliminary plan.

The Commission continued discussion of Janitorial Service proposals for the Union City Building. Five bids had been received for cleaning services for the City Building. Meyer Commercial Services Inc. - $65.00 per month, Home Sweet Home - $85.00, Coverall - $75.00, Helping Hands - $65.00, Kelly’s Kleaning - $65.00. After review of cleaning proposals, it was noted that Coverall would do some things on a weekly basis and the other proposals were on a monthly basis only. Mr. McClellan moved to accept the bid of Coverall of Southern Ohio at $75.00 per month pending review of contract by the City Attorney. Seconded by Mr. Jennings. Motion carried unanimously.

Mayor Moore asked City Clerk Kathy Porter to provide information on the Great American Cleanup. Kathy is serving on the committee that is being headed by Mary Shinkle, Solid Waste Coordinator for Boone County. The sweep will be on April 21^st at 9:00a.m. to 12:00 Noon. Volunteers are encouraged along with parents and students from the local schools. The Union participants will clean the area roadways of U.S. Highway 42 and Hicks Pike. Kathy was requesting funding for tee shirts for the participants in the amount of $6.50 for approximately 50 persons. A lunch celebration will be held for the participants following the clean up event at St. Timothy’s Church. Motion was made by Mr. McCormick for the City to purchase 50 tee shirts for the participants of the "Great American Cleanup". Seconded by Mr. Jennings. Motion carried unanimously.

Mr. Rusk reported that ten out of thirty-one of the easements of Sycamore Drive have been turned in. The work needs to get underway before June. Otherwise the grant money maybe lost. Mayor Moore asked him to contact Jack Hunt and Terry Kidwell and ask them if they would help knock on the doors of the residents that have not turned in their easements.

Mr. McClellan mentioned that he read the 2000 Comprehensive Plan and commented that it was one of the better plans and that was well done and well thought out. He asked the Commission to give this plan their support.

Mayor Moore recognized the boy scouts and the City Clerk’s family in the audience tonight.

Mayor Moore asked for a motion to adjourn the meeting at 8:05p.m. Mr. McCormick so moved. Seconded by Mr. Kirby. Motion carried unanimously.

APPROVED: ATTEST:

__________________________ __________________________

WARREN S. MOORE, MAYOR KATHY PORTER, CITY CLERK

Date: April 9, 2001