Monday June 9, 2003

PUBLIC HEARING

Municipal Road Fund & Local Government Economic Assistance Funds:

Mayor Kirby called Public Hearing to order at 7:30 p.m. to receive oral or written comments from the general public regarding the use of Municipal Road Funds and Local Government Economic Assistance Funds. Mayor Kirby explained the amounts of both funds available. Approximately $175,000 is available, which would include balance carried forward and the anticipated receipts and interest for the coming year. The discussion was opened up for suggestions as to how the funds could be used. Engineer Jim Curry was asked for his input. According to the Inventory and Condition Report, most of the roads are in good shape. Indian Hill Drive is the lowest rated this year. Possibly, other than deteriorating curbs, asphalt not needing replaced and sealing, problems will present themselves in the next 3 to 5 years. A question about a traffic light needed at the library, this will be determined by the State. No further comment, the Public Hearing was closed at 7:35 p.m.

REGULAR BUSINESS MEETING

CALL TO ORDER

Mayor Don Kirby called the regular meeting of the Union City Commission to order in the Union City Building at 7:35 p.m., Monday, June 9, 2003.

The following members of the Commission were present: Wayne McClellan and Gary McCormick.

Mr. Jennings was absent.

Also present were City Attorney Greg D. Voss, City Clerk Kathy Porter and City Engineer Representative Mr. Jim Curry of David Estes Engineering, Inc., Gregory T. Lloyd, Julanne and Steve Yauch, Estelle Morgan, Bill Bellan, Mike Trout, Greg Spillman and Warren Moore.

MINUTES

Motion to approve the May 31, 2003 meeting minutes as presented was made by Mr. McClellan and seconded by Mr. McCormick. Motion carried.

TREASURER’S REPORT

Mayor Kirby presented the Treasurer’s Report as of May 31, 2003. Mr. McCormick moved to accept the Treasurer’s Report. Motion seconded by Mr. McClellan and motion carried.

BILLS FOR PAYMENT

The bills for payment were reviewed. Mr. McClellan made a motion to pay the bills as presented and Mr. McCormick seconded the motion. Motion carried.

CORRESPONDENCE

Correspondence was received from Beckey J. Reiter, Executive Director of Boone County Animal Control requesting the Commission to review the revised Boone County Ordinance and consider acceptance, so that the cities and the county would be on the same governing ordinance. Ms. Reiter will be contacted after the Commission has reviewed the revised articles.

A faxed copy of a letter dated May 28, 2003 to Sanitation District No. 1 from the Kentucky Division of Water concerning the proposed wastewater treatment plant in the Union. Mr. McClellan had attended a meeting regarding the contents of the letter a month ago. This meeting consisted of representatives from developers Arlinghaus and Drees, Boone County, Sanitation District # 1, Engineer Jim Curry and himself. The proposal was from the developers to build a temporary treatment plant here in Union that would allow them to go ahead and develop the land they now control. The proposal was that they were working on a study as to what usage we would have on a temporary basis and building a temporary treatment plant basically half way down US 42 between here and Ryle or Clarkston Lane. The Sanitation District would put in the main line, which would be used for the treatment plant. We don’t know now what the County or City’s portion of the cost will be. A preliminary approval is needed for the authority to proceed. It was of opinion to everyone this would be a good beginning stage as it would involve 97 existing homes. After completion a permit could be issued to the City of Union or the Sanitation District. The Sanitation District would manage the plant. Discussion included how to obtain funding through grants, low cost loans and installation fees. This is a must project for the City of Union to provide better services for the citizens. Mr. McClellan agreed to draft a letter of interest.

PLANNING AND ZONING REPORT

Mr. Randy Barlow, Union’s Representative not present.

CITY ENGINEER REPORT

Mr. Jim Curry reported that the Street Inventory Report is almost finished. Indian Hill Drive needs 100 ft. of curb and gutter replaced. Bids will be received for this work. Mr. McCormick questioned the safety issue on the streets. Mr. Curry said the connector streets like Richmond and Hempsteade are in need of stop sign replacement, due to distance between them. The narrow streets are Sycamore Drive and Clarkson Lane; all others are up to standard. A No Parking sign has been placed on Golden Pond. Drawings of the drainage pond on Braxton Drive were received from former City Engineer Willard Rusk. Berling and Scheben, the developers have been contacted. The Scheben Company has verbally committed $8,000.00 toward the project. Approximate cost will be $12,000.00. Four property owners will be involved. The drainage will involve approximately 400feet by 12” storm sewer. Bids will be taken and easements will be sent out to the property owners to sign. After bids are opened, the job should proceed quickly.

Discussion of the Landscape/Mowing Bids opened on June 3, 2003 there were (5) five bids received, Mr. McClellan informed the Commission that City Engineer Jim Curry had done an excellent job in tabulating the bids. Each specific unit was accounted for in each bid. According to the tabulation, Spillman Lawn Care was the best and lowest bid. Mr. Spillman answered questions pertaining to his various types of equipment. Mr. McClellan moved to enter into an eighteen-month contract with Spillman Lawn Care. Mr. McCormick seconded the motion. Motion carried.

OLD BUSINESS

Second reading of ORDINANCE NO.: 03-002 - AN ORDINANCE TO PROVIDE FOR THE ORDERLY SUCCESSION OF OFFICE OF MAYOR IN THE EVENT OF THE ABSENCE OR DISABILITY OF THE MAYOR. Motion to accept on second reading was made by Mr. McCormick and Mr. McClellan seconded the motion. Motion carried.

NEW BUSINESS

First reading of ORDINANCE NO.: 03-003 – AN ORDINANCE AMENDING THE CITY OF UNION, KENTUCKY ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2002 THROUGH JUNE 30, 2003 BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT FOR THE CITY OF UNION, KENTUCKY. Motion to accept on first reading was made by Mr. McClellan and Mr. McCormick seconded the motion. Motion carried.

Mayor Kirby had received communication from former Commissioner Ana Hazel that her family had arrived in California safely and were in the process of locating a home.

Mayor Kirby had worked up a draft of the new annual budget for review. New figures would include estimates for street repairs and storm sewer and considering the period within the next 20 days a balance forward figure would be around $800,000. Significant items were discussed such as street signs, lights, snow removal, a Public Works person and an Assistant City Clerk. There is no across the board increases, was very conservative estimates. Due to low interest rates, some safe investments for the city will be studied.

First reading of ORDINANCE NO.: 03-004 - AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2003 THROUGH JUNE 30, 2004, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION CITY GOVERNMENT FOR THE CITY OF UNION, KENTUCKY. Mr. McCormick moved to accept on first reading and Mr. McClellan seconded the motion. Motion carried.

A draft of the waste specifications was presented with reported 1248 homes within the city’s 16 miles of streets according to the GIS. A multi year bid with options for longer terms will be considered as a way to save money. Another clause will be for the Commission to reserve the right to consider the best bid in the interest of the citizens. Mayor Kirby and Kathy have used references and information from other cities to compile the specs. Any changes or comments, submit to Kathy as soon as possible. Bid opening will be on June 3, 2003 with bid being awarded at the Special Meeting on June 23, 2003 at 7:30 p.m.

CITIZENS/PUBLIC COMMENTS

Mr. Mike Trout suggested contacting Ryle High School Business Majors as possible Co-op help for the City Clerk. Also, he wanted some information on the sewer project concerning the 97 homes. Mr. McClellan doesn’t have all the information, but will discuss it after the meeting. Mr. Trout was interested in organizing a walk or run before the freeway opens to traffic, he was told to contact Sam Beverage at the Transportation District. Estimated completion of the project is June 2004. Mr. McClellan said that according to his estimation considering rain time, the job is 6 weeks behind.

Mayor Kirby had visited the Union Village HOA meeting, the citizens were concerned about the vacant property that Wendy’s’ had pursued. Mayor Kirby had been talking with the County and was informed they have a person that will be working to bring in businesses and would welcome any ideas from anyone. He would like to be proactive in getting reliable businesses interested. Ms. Estelle Morgan said that Harry Stephens and family have two restaurants located in Campbell County, the Harry’s Hometown Diner in Alexandria, which won the Tri-State Classic for the best burger. The Belaluna located by the Precinct with meals costing from $7.00 to $25.00. They would be interested in expanding if they could have a sponsor or helping to promote. Ms. Morgan will provide some information and phone numbers.

No further business to come before the Commission, Mayor Kirby asked for a motion to adjourn. Mr. McCormick moved to adjourn the meeting at 9:10 p.m. and seconded by Mr. McClellan. Motion carried.

APPROVED: ATTEST:

______________________ ____________________

Donald G. Kirby II, Mayor Kathy Porter, City Clerk

July 15, 2003