June 23, 2003

CALL TO ORDER

Mayor Don Kirby called the Special Meeting of the Union City Commission to order at 7:35 p.m. on Monday, June 23, 2003, in the Union City Building Auditorium for the following Agenda items:

1. Consider and take action on appointment of Commissioner to fill vacancy left by Ana Hitzel.

2. Give Second Reading and take action on Ordinance No. 03-003 and Ordinance No. 03-004.

3. Consider and take action on entering into a contract for Waste Collection to begin on July 1, 2003.

The following Commissioners were present: Mr. Jennings, Mr. McClellan, and Mr. McCormick.

Others in attendance were: Attorney David Martin, City Clerk Kathy Porter, Tim Bayer and Greg Rumpke of Rumpke Waste Services, Ed Badinghaus, and Paula Christy of CSI Waste Services, Beth Gebka, John Gebka, Mike Trout, Warren S. Moore, Scott Harvey, Rick Harvey, Gregory T. Lloyd, Brett Gaspard and Bernie Kunkel of Bavarian Waste Services.

Mayor Kirby mentioned that four individuals have expressed their interest in filling the vacant Commissioner seat left by former Commissioner Ana Hitzel. Mayor Kirby asked the persons present to be recognized and give a brief reason for their interest. Each Commissioner had received letters of interest or resumes of each volunteer.

John Gebka had moved to Union eighteen months ago from Coral Springs, Florida, where he had helped to develop the city. He feels his experience would contribute much to the advancement and development of the City of Union.

Gregory T. Lloyd has been a resident of Union approximately four years and lived in Northern Kentucky for fifteen years. He currently owns and operates the Hebron Animal Hospital. Mr. Lloyd expressed his interest in developing business and much advancement for the city.

Warren Moore has been a Union resident for approximately twenty years and has served the city as former Mayor and Commissioner. Mr. Moore expressed that his interest was to help the city develop; especially the sewer system and his past experience would be beneficial to the city.

William Bellan, the fourth candidate was not present.

Mayor Kirby thanked the candidates for their interest and asked if anyone in the audience was interested in being a candidate and was pleased at having the four responses. Mayor Kirby asked for a motion to accept and lock in the four resumes. Mr. McCormick moved to accept the four candidates for consideration as Commissioner and to be appointed by Ordinance at the July Commission meeting. Motion seconded by Mr. Jennings. Motion carried.

Mayor Kirby gave second reading of the following Ordinance:

ORDINANCE NO.: 03-003 - AN ORDINANCE AMENDING THE CITY OF UNION, KENTUCKY ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2002 THROUGH JUNE 30, 2003 BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT FOR THE CITY OF UNION, KENTUCKY Upon motion of Mr. McClellan to accept and approve on second reading. Mr. McCormick seconded the motion. Motion carried.

Mayor Kirby discussed the proposed changes in the new budget for the upcoming fiscal year 2003-2004 with the Commission. Most of the figures were consistent; one of the changes was in the City Clerk salary from $27,000 to $30,000 per year. Other items were hiring an Assistant City Clerk and a Public Works person for day-to-day operations; this could be shared with another entity. Also join the Northern Kentucky Ethics Authority instead of having our own ethics board. This would be a $300.00 annual fee, if not used, possibly a portion of the amount would be returned. Regarding any other questions or additions, Mr. McClellan mentioned that the Waste Collection amount listed in the budget is low and may need to adjust.

Mayor Kirby gave a second reading of the following Ordinance:

ORDINANCE NO.: 03-004 - AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2003 THROUGH JUNE 30, 2004, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION CITY GOVERNMENT FOR THE CITY OF UNION, KENTUCKY. Mr. Jennings moved to accept second reading. Mr. McCormick seconded the motion. Motion passed.

Sealed Bids for Waste Collection Service were opened and read aloud today at 3:00PM. Three Waste Companies presented bids on bid sheets as required from the City of Union, Kentucky Bid Specifications dated June 2003 and provided to each company. All Bids were based on the City of Union Specifications. After all bids were opened Mayor Kirby had instructed City Clerk Kathy Porter to call all three bidders giving them an opportunity to make any adjustments as necessary or stick with the current bid that they had submitted. Mayor Kirby asked the Commission to look at their copy of the first page on the bid sheet of each company that submitted a bid. Mayor Kirby asked at this time if any of the bidders wanted to submit a new bid. Rumpke Waste Services submitted a new bid and Mayor Kirby opened the bid and read aloud the cost per unit/per month of $8.70 the amount to be invoiced to the City on a quarterly basis would be $32,572.80. For the additional two years the cost per unit/per month: $9.10 and total to be billed on a quarterly basis to the city would be $34,070.40. Mr. McClellan commented that Rumpkes number is better and it is not the lowest bid received. CSI had presented the lowest bid, many complaints had been received and recorded this past contract and prompted their bid not being acceptable. After much discussion and hearing from Representative/s Brett Gaspard, of Bavarian Waste Services and Ed Badinghaus of CSI Waste Services. Mr. McClellan moved to accept the bid amount from Rumpke with the additional two-year option. Motion seconded by Mr. Jennings. Motion carried.

ADJOURNMENT

Mr. Jennings moved to adjourn the Special Meeting at 8:15p.m. Seconded by Mr. McCormick. Mayor Kirby called for a vote. Motion carried unanimously.

APPROVED: ATTEST:

_____________________ _____________________

Don Kirby, Mayor Kathy Porter, City Clerk

Date: July 15, 2003