CITY OF UNION, KENTUCKY

Regular Business Meeting

MINUTES

Monday, February 13, 2006

CALL TO ORDER:

Mayor Pro Tem Gary McCormick called the Regular Business Meeting of the Union City Commission to order at 7:30 p.m., Monday, February 13, 2006. Mayor Don Kirby was absent.

Present: Mayor Pro Tem/Commissioner Gary McCormick and Commissioners Greg T. Lloyd, Bob Kelly and Warren S. Moore. Also present were Greg D. Voss (City Attorney), Kathy Porter (City Clerk/Treasurer) and Barry J. Burke P.E. (City Engineer)

Visitors in attendance totaled twelve (12).

MINUTES:

Dr. Lloyd made a motion to accept the minutes as written. Mr. Moore seconded the motion. Motion carried.

TREASURER'S REPORT:

Mr. Moore moved to accept the Treasurer's Report as of January 31, 2006 as presented. Mr. Kelly seconded the motion. Motion carried.

BILLS FOR PAYMENT:

The bills for payment were reviewed. Mr. Moore made a motion to pay the bills as presented. Dr. Lloyd seconded the motion. Motion carried.

CORRESPONDENCE:

Mayor Pro Tem McCormick read a letter from John P. Walker, CPA, Van Gorder, Walker & Co., Inc., dated January 5, 2006, RE: Northern Kentucky Chamber of Commerce luncheon with City of Union/City of Walton. It was suggested and recommended to respond to Mr. Walker with the suggestion that the City of Union would like to have the luncheon at the city building sometime during the first week of June, on a Thursday, if possible.

Resident Autumn Short spoke to the commission concerning a few issues she has. She addressed the “Welcome to Union” signs, which she has a problem with. Ms. Short believes the signs do not reflect that the city offers moderate to upscale homes. She also stated that a town square is needed. Mayor Pro Tem McCormick explained that discussion has taken place concerning the vision committee whereas the commissioners consider citizens of the city who have the proper expertise so that things pertaining to the city will be tied together, such as an entrance/exit, city logo, etc. Mayor Pro Tem McCormick asked Ms. Short to consider being a part of this committee as it progresses.

Attorney Voss explained that the current signs Ms. Short has concerns about are temporary signs. The highway is a state highway and the state must approve the signs.

Ms. Short had concerns about strip centers coming to the city. She was advised that the Union Town Plan does not allow strip malls within the city. Mr. Moore suggested that Ms. Short obtain a copy of the Union Town Plan from the county’s website.

Mindy Gardt also spoke during this discussion concerning the focus of the Union Visioning Committee and interjected thoughts on the cohesiveness she hopes will come about once the committee is in place.

CITY ENGINEER REPORT:

Mr. Burke’s monthly report had been provided to the Commissioners prior to tonight’s meeting. Mr. Burke discussed and improvised on several items:

Regular Business Meeting of Union City Commission

MINUTES – February 13, 2006 – Page 2 of 3

Item # 1 – Mr. Burke addressed the Union Collector Sewer System Phase A and Phase B. #1 – Mr. Burke stated that the city notification letters have been mailed to the affected property owners. We are proceeding to finalize the field work and the preliminary plans for extending public sanitary sewers. #2 – Mr. Burke addressed Union’s needs for the District’s sewage capacity policy to be approved by Florence. The Interceptor Sewer is scheduled to be advertised by the Sanitation District this Spring, with completion by Spring 2007. #3 – Mr. Burke stated that three (3) Encroachment Permits have been requested from Quest Engineers for the Interceptor Sewer within areas near Old Union Road. Two of these permits will be for Old Union Road (Old US 42), a future city street following resurfacing; the third is for Hathaway Road (SR 536), which is under the state’s jurisdiction and not applicable. Mr. Burke has signed off on the two (2) permits and returned them to Quest Engineers. The applications will be forwarded to the KTC in behalf of the Sanitation District, who will be constructing the Interceptor Sewer and two (2) creek crossings this year.

Item # 3 – Kroger Pond Dredging - Mr. Burke has had discussions with Mr. Jim Grammas who has indicated that there may now be a site for the material dredged out of the Kroger pond and may be willing to negotiate for a sewer tap. However, funding for this dated project is still a problem.

Item # 10 – Mr. Burke stated that based upon the 2003 Street Inventory Report by Estes, there are a number of streets that should be considered for repairs and resurfacing this year. Preliminary costs for those considered have been estimated at $110,850. The Intent-to-Apply forms (TEA-21 and TE) for these projects were forwarded to the KTC for funding reimbursement but were rejected. Mr. Burke stated that we need to look for alternative funding mechanisms.

Item # 13 – Mr. Burke reviewed the Union 2003 Street Inventory and Overall Condition Index (OCI). He will continue to update the report for use in prioritizing street/road improvements and budgeting for future years.

Item # 15 – Mr. Burke stated that in reference to FY2005-2006 Bond Program, a check in the amount of $38,502 was received from the State Highway Department. We will continue to search for a new application for bond funds for FY2006-2007.

Item # 16 – Mr. Burke addressed the pavement problem near 10174 Burleigh Lane (Forester) in reference to a damaged auto transmission. There is a pavement transition from a final surface to a portion of an asphalt base pavement. BCPW to research the pavement repair further. In response to a question, the pavement surface is unfinished, not yet part of the city’s street system and transmissions aren’t damaged by 1-inch pavement deviations.

Item # 17 – Mr. Burke stated that landscaping work was observed along Wetherington Boulevard. City Clerk Kathy Porter stated that Ammon Landscaping was doing the work, and that this project was not under city contract.

Item # 19 – Mr. Burke stated that requests have been received from residents and Boone County School District 3 regarding the need for a 4-way stop sign at Burleigh Lane and Holderness Drive. An inspection revealed additional signage would improve safety and a request was approved and has been forwarded to BCPW for installation.

Item # 21 – Mr. Burke addressed the issue of a complaint regarding a gas tank, accessory structure and fencing along Whispering Trail. The Boone County Zoning Administrator inspected and could not find a gas tank. He did find a carport that was in violation of zoning. Rudy Cordell will follow up on the violation relative to the zoning code.

Item # 22 – Mr. Burke responded to a complaint regarding a street repair problem along Braxton Drive at the Kroger entrance having to do with a separation of pavement in the gutter. He was not able to locate the area due to lack of visibility. BCPW has been instructed to look at the area. The asphalt plants are not open yet but a quick patch would work as a temporary fix.

Regular Business Meeting of Union City Commission

MINUTES – February 13, 2006 – Page 3 of 3

Mayor Pro Tem McCormick mentioned an uneven payment at Mt. Zion and Gunpowder Road, near the bridge. He also mentioned the landscaped median on Relocated U.S. 42 before turning left onto Mt. Zion Road. He suggested reflective paint for the curbing on the curbing due to the fact that the area is so dark and there is a break between the median that could give the idea of a false turning lane. Mr. Burke stated that he would contact Mr. Madden of the State Highway Department to discuss this issue.

No other statements or questions were put forth concerning the City Engineer’s Report.

PLANNING AND ZONING:

Mr. Randy Barlow, Planning and Zoning Representative, was not present.

OLD BUSINESS:

Second reading of ORDINANCE NO. 2006-001 – AN ORDINANCE RELATING TO THE OFFICE OF CITY ADMINISTRATIVE OFFICER FOR THE CITY OF UNION, KENTUCKY SPECIFYING POWERS AND DUTIES OF OFFICE, OATH OF OFFICE, BOND REQUIREMENTS AND COMPENSATIONS AND REPEALING ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH. Dr. Lloyd made a motion to pass the ordinance and Mr. Kelly seconded the motion. Mr. Moore abstained. Motion carried.

Second reading of ORDINANCE NO. 2006-002 – AN ORDINANCE FOR A ZONING MAP AMENDMENT SUCH ZONING MAP AMENDMENT BEING A ZONE CHANGE FROM SUBURBAN RESIDENTIAL ONE/UNION TOWN OVERLAY (SR-1/UTO) TO UNION COMMERCIAL (UC) FOR APPROXIMATELY 4.59 ACRES AND SUBURBAN RESIDENTIAL ONE/UNION TOWN OVERLAY (SR-1), TO SUBURBAN RESIDENTIAL TWO (SR-2) FOR APPROXIMATELY 13.09 ACRES, BOTH FOR A TOTAL OF 17.68 ACRES LOCATED AT THE INTERSECTION OF U.S. HIGHWAY 42 AND FROGTOWN ROAD. Mr. Moore made a motion to approve the ordinance. Dr. Lloyd seconded the motion. Motion carried.

Second reading of ORDINANCE NO. 2006-003 – AN ORDINANCE OF THE CITY OF UNION, KENTUCKY IN REGARD TO THE OPERATION OF ALL TERRAIN VEHICLES, AND DIRT BIKE/MOTOCROSS IN THE CITY OF UNION, KENTUCKY. Dr. Lloyd made a motion to pass the ordinance. Mr. Kelly seconded the motion. Motion carried.

NEW BUSINESS:

First reading of ORDINANCE NO. 2006-004 – AN ORDINANCE OF THE CITY OF UNION, KENTUCKY AMENDING ORDINANCE NO. 94-013 ESTABLISHING A CODE OF ETHICS. Mr. Moore made a motion to pass the ordinance on first reading. Mr. Kelly seconded the motion. Motion carried.

Mayor Pro Tem McCormick recognized the Boy Scouts that were in the audience tonight.

ADJOURNMENT:

No further business came before the Commission. Mr. Moore moved to adjourn the meeting at 8:35 p.m. Mr. Kelly seconded the motion. Motion carried.

Signed this 13^th day of March 2006.

APPROVED: ATTEST:

_____________________ _________________________________

Don Kirby, Mayor Kathy Porter, City Clerk/Treasurer