CITY OF UNION, KENTUCKY

Regular Business Meeting

MINUTES

Monday, March 13, 2006

CALL TO ORDER:

Mayor Don Kirby called the Regular Business Meeting of the Union City Commission to order at 7:30 p.m., Monday, March 13, 2006.

Present: Mayor Don Kirby and City Commissioners Gary McCormick, Greg T. Lloyd, Bob Kelly and Warren S. Moore. Also present were Greg D. Voss (City Attorney), Kathy Porter (City Clerk/Treasurer), Barry J. Burke P.E. (City Engineer) and Randy Barlow (P&Z Union Representative)

Visitors in attendance were Todd Sayers; Stan Hastings; Melinda E. Gardt; Mike Trout and Jeanene Kaht.

MINUTES:

Dr. Lloyd made a motion to accept the minutes as written. Mr. Moore seconded the motion. Motion carried.

TREASURER'S REPORT:

Mr. Moore moved to accept the Treasurer's Report as of February 28, 2006 as presented. Mr. Kelly seconded the motion. Motion carried.

BILLS FOR PAYMENT:

The bills for payment were reviewed. Dr. Lloyd made reference to the snow removal listed in the bills for payment. Mr. McCormick also questioned the method of treatment, and if the amount submitted was prorated. Mayor Kirby requested that City Clerk Kathy Porter call to get detailed information as to what their billing included. Dr. Lloyd made a motion to pay the bills as presented. Mr. McCormick seconded the motion. Motion carried.

CORRESPONDENCE:

Mayor Kirby read a letter from Sarah Hudak, V.P., South Region Manager, PNC Bank, regarding their move to their new location. City Clerk and City Commissioners commented that the new location would be in the City of Florence.

Mayor Kirby read a letter received from the Governor’s Office of Local Development concerning receipt of a second $200,000.00 grant from the State of Kentucky CEGG/GOLD funds for sanitary sewer lines. The city now has a total of $400,000 to apply toward sewers. Regarding the second grant, the city received 35% of the $573,410 second grant applied for. Mayor Kirby thanked Mr. Burke for his efforts in helping to obtain these grants.

CITY ENGINEER REPORT:

Mr. Burke’s monthly report had been provided to the Commissioners prior to tonight’s meeting. Mr. Burke discussed and improvised on several items:

Item # 1 – Mr. Burke addressed the Union Collector Sewer System Phase (1). Mr. Burke stated that Dr. Hastings was present and they had talked about providing sewers to his businesses. Mr. Burke stated that he had assured Dr. Hastings that he would have a public sewer for his use.

Under Phase (2), Mr. Burke stated that there would now be a 36-inch Sanitation District Interceptor rather than a 30-inch size. It has been upsized at District costs. This will be installed this year.

In reference to Union Collector Sewer System Phase B, regarding the KY/GOLD/CEGG Program for an additional grant of $573,410.00, the city received $200,000.00 as previously stated.

Regular Business Meeting of Union City Commission

MINUTES – March 13, 2006 – Page 2 of 3

Mr. Burke handed out a Spread Sheet for informational purposes that identified the priority of low to high costs of all the items that have been talked about in terms repairs, sidewalks as well as street resurfacing projects. He stated that all projects total approximately $135,000.00 The Pond dredging was estimated to cost another $100,000. The spreadsheet could be used for budgeting purposes in this or next fiscal year.

Item # 10 – Mr. Burke stated that based upon the 2003 Street Inventory and Overall Condition Index Report, the costs for street resurfacing projects has been estimated at $110,850.00 for nine (9) specific areas. This is an engineer’s estimate only. Contractor costs will be sought.

Item # 15 – Mr. Burke stated that in reference to FY2006-2007 Bond Program, we will continue to search for a new application for bond funds.

Item # 18 – Mr. Burke stated that there are some violations in Whispering Trails that are pending thru the Planning Commission. He stated that he did get another request from Julie Moldt who has a water service line break between the meter and her home. She was asking for records to locate the lines, but Mr. Burke stated that there are no such records. She must hire a contractor. The city is not responsible for that work on private property.

Item # 20 – Mr. Burke addressed the issue of sight distance safety improvements for southbound traffic along Relocated U.S. 42 at Mt. Zion Road. Mr. Burke spoke with Bill Madden, Traffic Engineer with KTC, who recommended that the whole or part of the island, be removed. Mr. Madden is going to confer with those in Frankfort who approved the plans and get back with Mr. Burke regarding alternatives.

Item # 22 – Mr. Burke summarized the New State Route 536 called the Preferred Alternate Boone County Route thru Union. It will be at least one year before right-of-way or easements is acquired. SR 536 from I-75 west to Relocated U.S. 42 is proposed as five (5) lanes transitioning to two (2) lanes at Hathaway Road, west of Old Union Road. It is the state’s intention to remove the bridge over Fowler Fork and Hathaway Road opposite the PNC Bank and close that off. That intersection will no longer be a thru street. The state has requested city input on this. Other comments made included a small portion of Union Rice Cemetery will be affected; and a pedestrian walkway crossing the new highway opposite the Littlest Angels Learning Center was deemed unfavorable by KTC Traffic Engineer, although the planning commission approved the walkway. We are still waiting for input from the planning commission on the walkway.

Item # 24 – Mr. Burke responded to a request from BCPW regarding a “dead tree” at 9793 Windsor Way, which was leaning over the public street pavement. Mr. Burke contacted the homeowner who indicated that the tree would be removed within a two (2) week period.

Item # 25 – Mr. Burke inquired of City Clerk Kathy Porter about the updated liability insurance for SKJ Construction for their Encroachment Permit. City Clerk will check her files for this information.

Item # 29 – Mr. Burke stated that he received a call from Charles Griffith of the Hempsteade Subdivision, Fireside Court, who inquired about the process of building a deck within the required minimum rear yard. Mr. Burke directed him to the Planning Commission for filing the forms and initiating the required dimensional variance from the city’s Board of Adjustment.

PLANNING AND ZONING:

Mr. Randy Barlow, Planning and Zoning Representative, stated that there is considerable activity within the Union area and he has heard several “what if” scenarios but nothing else to report at this time.

Regular Business Meeting of Union City Commission

MINUTES – March 13, 2006 – Page 3 of 3

OLD BUSINESS:

Second reading of ORDINANCE NO. 2006-004 – AN ORDINANCE OF THE CITY OF UNION, KENTUCKY AMENDING ORDINANCE NO. 94-013 ESTABLISHING A CODE OF ETHICS. Mr. Moore made a motion to pass the ordinance on second reading. Mr. Kelly seconded the motion. Motion carried.

Mayor Kirby stated that there has been a proposal for the City of Walton and City of Union to have a joint luncheon to talk about small city issues and get to know the personnel. The luncheon has tentatively been scheduled for July 13 from 11:30-1:00 at the Union City Building. Mayor Kirby stated that he believes it is a great idea, but would need to wait until it gets closer to that time to see if the date needs to be adjusted.

Mayor Kirby stated that the Florence Freedom wants to have a night for the City of Union and put together competitions between two cities and Walton may be a choice, or Florence. It will need to be looked into.

NEW BUSINESS:

Mayor Kirby read RESOLUTION NO. 2006-002 – RESOLUTION OF ADOPTION OF THE NORTHERN KENTUCKY REGIONAL HAZARD MITIGATION PLAN. Dr. Lloyd made a motion to approve the resolution. Mr. McCormick seconded the motion. Motion carried.

Mayor Kirby read a Proclamation whereas he proclaimed the month of May 2006 as MOTORCYCLE AWARENESS MONTH.

Attorney Voss stated that the commission needed to authorize that a Resolution be passed, authorizing the mayor to execute the contract with Governors Office for Local Development (GOLD) for the $200,000.00 grant money. Mr. Moore made a motion to authorize the resolution. Mr. Kelly seconded the motion. Motion carried.

Mayor Kirby mentioned that we are getting very serious about the Union Visionary Committee. He stated that if anyone has names of interested people for the committee; let him know after the meeting or in the next few days. Mindy Gardt is ready to move forward. The intent is to meet on a regular basis. Any support and guidance would be most appreciated.

Jeanene Kaht, from the audience, stated that she was interested in getting involved with the committee. She does not live in the city limits. Mayor Kirby stated that we had determined that this process would only be for the citizens of Union or someone who was a business owner within the city. Mayor Kirby informed Ms. Kaht that she was welcome to come to the open meetings to provide input but we need to keep the decision making among the citizens and business owners. The city would accept good ideas from anyone who wanted to offer them.

ADJOURNMENT:

No further business came before the Commission. Mr. McCormick moved to adjourn the meeting at 8:35 p.m. Dr. Lloyd seconded the motion. Motion carried.

Signed this 10^th day of April 2006.

APPROVED: ATTEST:

_____________________ _________________________________

Don Kirby, Mayor Kathy Porter, City Clerk/Treasurer