CITY OF UNION, KENTUCKY

Regular Business Meeting

MINUTES

Monday, January 9, 2006

CALL TO ORDER:

Mayor Don Kirby called the Regular Business Meeting of the Union City Commission to order at 7:30 p.m., Monday, January 9, 2006.

Present: Mayor Don Kirby and City Commissioners Gary McCormick and Warren Moore. Also present were Greg D. Voss (City Attorney), Kathy Porter (City Clerk/Treasurer) and Barry J. Burke P.E. (City Engineer)

Visitors in attendance were Sherri & Jim Wright; Todd & Pam Sayers; Melinda Gardt; Bob Kelly; Mike Trout and Dan Riegler.

MINUTES:

Mr. McCormick made a motion to accept the minutes as written. Mr. Moore seconded the motion. Motion carried.

TREASURER'S REPORT:

Mr. Moore moved to accept the Treasurer's Report as of December 31, 2005 as presented. Mr. McCormick seconded the motion. Motion carried.

BILLS FOR PAYMENT:

Dr. Lloyd arrived at this point in the meeting.

The bills for payment were reviewed. Dr. Lloyd made a motion to pay the bills as presented. Mr. Moore seconded the motion. Motion carried.

CORRESPONDENCE:

Mayor Kirby read a statement from Todd L. Sayers, who was interested in the position of City Commissioner. Mr. Sayers spoke to the commission, expressing his commitment to the city.

Mr. Bob Kelly, the other applicant for the vacant commissioner seat, also addressed the commission. He expressed his ability to be a good liaison between the city, and the local, state and federal governments.

Mayor Kirby requested a motion to go into Executive Session under KRS 61.810 (1) (J) and 61.815 to discuss the commissioner’s appointment. Upon motion of Mr. Moore, seconded by Mr. McCormick, the Motion passed unanimously, and the Commission entered into Executive Session, the time being 7:43 p.m.

The meeting reconvened at 7:53 p.m.

Mayor Kirby stated that both applicants for the commissioner’s seat had impressive resumes and credentials. Their love for the City of Union was obvious from their resumes. Mayor Kirby informed them that there might be another vacancy on the commission soon, and that whoever was not chosen tonight he would like for that person to reapply, because both could be used on the commission.

By voice vote, the current commissioners voted for Mr. Kelly. Mayor Kirby read RESOLUTION NO. 2006-001, A RESOLUTION APPOINTING BOB KELLY TO SERVE AS CITY COMMISSIONER FOR THE CITY OF UNION, KENTUCKY, REPLACING WAYNE MCCLELLAN WHO HAS RESIGNED. Mr. Moore made a motion to approve the Resolution. Mr. McCormick seconded the motion. Motion carried.

Mr. Kelly took the Oath of Office, administered by Mayor Kirby.

Regular Business Meeting of Union City Commission

MINUTES – January 9, 2006 – Page 2 of 4

CITY ENGINEER REPORT:

Mr. Burke’s monthly report had been mailed to the Commissioners prior to tonight’s meeting. Mr. Burke discussed an improvised on several items:

Mr. Burke stated that Boone County was contacted concerning repair work on Golden Pond where there were barricades in the street. As of today, they have been removed.

Item # 1 – Mr. Burke addressed the Union Collector Sewer System Phase A and Phase B. The work on Phase A has started. We are gathering inventory and information from Boone County. The property data is critical to make sure that we have updated property owners with PIDN numbers so that we can ultimately secure the easements for those properties for Phase A affecting roughly thirty (30) existing land uses having on-site systems.

Within Phase B, covered by the grant/funding request through the KY/GOLD/CEGG Program, will add another fifty (50) land uses.

Pertaining to Item # 1, (c), Mr. Burke stated that he received a call from KCDO officer who is reviewing the second (Phase B) grant application for about $574,000, which was presented to the KCDO Board on January 9. The Grant Awards will be announced in March 2006. Mr. Burke feels we have a good chance of getting the second grant application.

Item # 10 – Mr. Burke stated that we do have the request application forms from the Kentucky Transportation Cabinet, under the Federal Transportation Equity Act (TEA-21), and the Transportation Enhancement (TE) Program. They are accepting the Intent-to-Apply applications until the end of this month. This is a “reimbursement” rather than a “grant” program. The city’s share would be 20%; the state would pick up 80% in terms of reimbursement.

Regarding the previously referenced street inventory report, Mr. Burke stated that the mayor and he had talked about the data that had been done by former city engineer David Estes. The data is still valid, dated 2003. Mr. Burke stated that he had listed the five (5) streets in the written report that had the lowest Overall Condition Index (OCI) ratings in terms of seven (7) categories, being Clarkston Lane, Longbranch Road, Indian Hill Drive, Kingston Court and Golden Pond Drive. Following a drive through and on-inspection, Mr. Burke wanted to add the following streets to that list: Lilly Pad Court, Weeping Willow, Willow Brook Court and Pond Ridge Court. The last four are side streets off Golden Pond Drive. The cost amount estimated for repairs increases from $111,750 to $128, 550.

Due to multiple jurisdictions with Florence and Boone County, Mr. Moore suggested that the city find out what the county plans to do with Longbranch Road.

Item # 15 – Mr. Burke stated that in reference to the Union 2003 Street Inventory and Overall Condition Index, the software has been misfiled during the transition of Foppe acquiring Estes. In the event the software cannot be found, there are other programs that can be obtained in order to update the 2003 document to current year for costs and budgeting in future years.

PLANNING AND ZONING:

Mr. Randy Barlow, Planning and Zoning Representative, was not present.

Mayor Kirby announced that on January 24, at the Union City Building, at 6:30 p.m., we will have a Board of Adjustment and Zoning Appeals meeting in regards to Florence Christian Church. They are asking for a Conditional Use Permit and Variance. The permit would allow a single-family residence to be converted into a church and daycare facility. The variance would reduce the width of a two-way driveway beneath the 20-foot standard.

Mayor Kirby suggested that the church be called Union/Florence Christian Church.

Regular Business Meeting of Union City Commission

MINUTES – January 9, 2006 – Page 3 of 4

Mayor Kirby stated that in response to our request for a city logo, he has received a packet from Ryle High School, and some middle school students. Ms. Mindy Gardt contacted the mayor, offering to help the city with this project. In talking with Ms. Gardt, it was apparent that before a logo is designed, we need to come up with an over-reaching theme, an identity for the city that the logo will be a part of. As a way of doing that, it was suggested that we put together a committee of citizens, temporarily called The Union Visioning Committee. The mayor would like to take recommendations from the commission members of a name or two of people who might be a good fit for this. The city would like to have a logo in place, signage and lighting for our public areas, things that fit together. Mayor Kirby stated that there is a temptation to do this quickly but he would rather do it right, and do it right the first time, even if it takes six months, or a year. What he would like to do is for everyone to send him recommendations of people who would be a good fit for this project.

Mayor Kirby asked Mindy Gardt to speak about herself, what the city is envisioning and what she sees as the types of individuals needed. Ms. Gardt stated that she has been a resident of Union for fifteen (15) years. As a consultant, she has worked on revitalization of the City of Newport. What she envisions for the city is wrought iron type of signage; commercialism with more of a residential feel as opposed to a contemporary feel. Colors help to exude a certain identity. Ms. Gardt stated that the qualifications for the committee members should be that they have resided here for at least five years so that they have a feel of what the community is about; residents that possibly have a background in development, maybe even residential/commercial construction; input from residents who have been here for over twenty years that would offer a deeper background from an evolutionary position.

Mayor Kirby stated that there are a number of residents who have businesses in the city who would make ideal candidates as well. The idea is to get citizens together on a committee with the guidance of Ms. Gardt to help, since this would be a golden opportunity before the commercial development starts going up. We have our Town Plan but we need to dig deeper than that. This is a means of starting that process.

Mr. McCormick stated that clearer boundaries are needed as to where the city is, so that people have a sense that they are entering Union. This needs to be a priority.

Dr. Lloyd stated that the committee should be given a list to start with, so that they will know what is expected of them, what the immediate target items are.

Mr. Moore stated that it would be a good idea to put this information on our city website.

NEW BUSINESS:

Mayor Kirby mentioned the possibility of another position coming open with the city. For a long time we have needed someone to go out to talk with the citizens as well as to oversee the day-to-day budget issues, and many other things that would be involved. The duties have gotten so large that the commission and he cannot run the city from their cell phones. Mayor Kirby stated that we need someone at the city to represent our interests, to be able to get out of the office to spend time with the citizens on their properties when they have issues, to represent the city at meetings. He stated that it has been discussed for a while the possibility of creating a city administrative position – a city administrative officer – who would handle those day-to-day types of duties. He stated that he had spoken to Warren Moore about this position. Mr. Moore knows this city; he has been a resident for 27 years and has been involved with the city since 1983. Mr. Moore also knows how the county and state works.

Mr. McCormick inquired if this would be a part-time position, to which Mayor Kirby answered in the affirmative.

Mayor Kirby stated that if the commission would consent, he would like to have the first reading of the Ordinance to create the position and then over the next month or so, further define some of the specifics of what those duties would entail and transition into that. Dr. Lloyd made a motion to create the position of City Administrative Officer. Mr. McCormick seconded the motion. Motion carried.

Regular Business Meeting of Union City Commission

MINUTES – January 9, 2006 – Page 4 of 4

Mayor Kirby gave first reading of ORDINANCE NO. 2006-001 – AN ORDINANCE RELATING TO THE OFFICE OF CITY ADMINISTRATIVE OFFICER FOR THE CITY OF UNION, KENTUCKY SPECIFYING POWERS AND DUTIES OF OFFICE, OATH OF OFFICE, BOND REQUIREMENTS AND COMPENSATIONS AND REPEALING ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH.

Mayor Kirby read that the City Administrative Officer must be able to be bonded in the amount of $100,000.00 and compensation for this office shall be up to $25,000.00 Per annum. Mr. McCormick made a motion to pass Ordinance No. 2006-001 on first reading and Dr. Lloyd seconded the motion. Motion carried.

Mayor Kirby stated that the Boone County Planning Commission approved Dr. Wright’s property zoning change, and we have an Ordinance to adopt that.

Mayor Kirby gave first reading of ORDINANCE NO. 2006-002 – AN ORDINANCE FOR A ZONING MAP AMENDMENT SUCH ZONING MAP AMENDMENT BEING A ZONE CHANGE FROM SUBURBAN RESIDENTIAL ONE/UNION TOWN OVERLAY (SR-1/UTO) TO UNION COMMERCIAL (UC) FOR APPROXIMATELY 4.59 ACRES AND SUBURBAN RESIDENTIAL ONE/UNION TOWN OVERLAY (SR-1), TO SUBURBAN RESIDENTIAL TWO (SR-2) FOR APPROXIMATELY 13.09 ACRES, BOTH FOR A TOTAL OF 17.68 ACRES LOCATED AT THE INTERSECTION OF U.S. HIGHWAY 42 AND FROGTOWN ROAD. Mr. Moore made a motion to approve the ordinance. Dr. Lloyd seconded the motion. Motion carried.

Dr. Wright spoke about his plans for the development.

OLD BUSINESS:

Mayor Kirby gave first reading of ORDINANCE NO. 2006-003 – AN ORDINANCE OF THE CITY OF UNION, KENTUCKY IN REGARD TO THE OPERATION OF ALL TERRAIN VEHICLES, AND DIRT BIKE/MOTOCROSS IN THE CITY OF UNION, KENTUCKY. Mayor Kirby read in Section 2.0 (2.1) that the registration fee will be $10.00. Dr. Lloyd made a motion to approve the ordinance. Mr. Kelly seconded the motion. Motion carried.

ADJOURNMENT:

No further business came before the Commission. Mr. Moore moved to adjourn the meeting at 8:48 p.m. Mr. McCormick seconded the motion. Motion carried.

Signed this 13^th day of February 2006.

APPROVED: ATTEST:

_____________________ _________________________________

Don Kirby, Mayor Kathy Porter, City Clerk/Treasurer