Regular Business Meeting
CALL TO ORDER:
Mayor Don Kirby called the Regular Business Meeting of the Union City
Commission to order at
Present: Mayor Don Kirby and City Commissioners
Gary McCormick, Warren Moore, and Greg T. Lloyd. Also present were Greg D. Voss (City Attorney), Kathy Porter (City Clerk/Treasurer) and Barry J. Burke
P.E. (City Engineer)
Visitors in attendance were Rick, Carol, Brian
and Scott Harvey; Teresa F. Hudson (CPA); Bob Kelly; Mike Trout.
MINUTES:
Mr. Moore made a motion to accept the minutes
as written. Mr. McCormick seconded the motion. Motion carried.
TREASURER'S REPORT:
Dr. Lloyd moved to accept the Treasurer's
Report as of November 30, 2005 as presented. Mr. Moore seconded the motion. Motion
carried.
BILLS FOR PAYMENT:
The bills for payment were reviewed. Mr. Moore
made a motion to pay the bills as presented. Mr. McCormick seconded the
motion. Motion carried.
AUDIT REPORT: Fiscal
Year ending
Mayor Kirby recognized Teresa Franklin
Hudson, CPA, who spoke on the Audit Report for the year ended
In terms of Expenditures, the list of
expenses was fairly consistent with the previous year. Engineering fees were up
but this was due to increased level of service in the area with new projects
going on. Nevertheless, expenditures were still within budget.
Ms. Franklin also discussed page 8, which
listed the current assets and current liabilities.
CORRESPONDENCE:
Mayor Kirby acknowledged a letter of interest
from resident Bob Kelly, regarding the vacancy on the Union City Commission.
Mr. Kelly was present and stated that he moved to
Mayor Kirby read a letter from Cinergy
regarding seven (7) streetlights in the Hampshire development. He asked City
Engineer Barry Burke to review this project for further discussion.
Mayor Kirby read a letter from Kentucky
League of Cities regarding premium increases on insurance limits. Attorney Voss
recommended that the city accept the offer to increase the limits from
$1,000,000 to $2,000,000. Mr. Moore made a motion to increase the policy
limits. Mr. McCormick seconded the motion. Motion carried.
MINUTES –
Mayor Kirby gave special recognition to, and
read the Proclamation for, Brian Harvey who has earned his Eagle
Scout. Mayor Kirby extended his
congratulations and apologized for not being able to attend Brian’s ceremony.
CITY ENGINEER REPORT:
Mr. Burke’s monthly report had been mailed to the Commissioners prior
to tonight’s meeting. Mr. Burke discussed an improvised on several items:
He stated that concerning the issue of street
lighting for Hampshire Phase B and consistent with previous Phases, with costs
of energy supply provided by the city, the form needs to be signed and sent
back to Cinergy.
Item # 1 – Mr. Burke stated that
paperwork was received from the KTC Department of Intergovernmental Programs
regarding street resurfacing funding, an application was submitted and the city
was awarded $38,502.00 under the Municipal Aid Road Program. The final paper
work was processed and forwarded to the proper department for payment.
Item # 2 – Mr. Burke addressed the
Union Sewage Treatment Plant plans. Some work has been done on Phase A. We are
in the process of doing survey field work, - updating property owners
information and layout of the new sewer system.
Item # 4 – Mr. Burke mentioned that
the final application documents pertaining to KY/GOLD/CEGG has been forwarded
to the Kentucky Community Development Office. The city is requesting funds for
Phase B of the sewer system. Assistance has been provided by Senator Roeding in
getting the application processed.
Item # 10 – Mr. Burke addressed the
sump pump stormwater problem for
Item # 14 and Item # 15 – Mr. Burke had a number of
discussions with the Planning Commission concerning Item # 15 where
there is 20 feet of sidewalk missing on two corner lots. Mark Miller with the
building department has indicated that this situation was an oversight. He has
an oral commitment from the developer to install the sidewalk. The sidewalk on
Braxton Drive addressed in Item # 14 opposite 9098 Braxton Drive is part
of a future planned public street; but currently a paper street. The Executive
Director of the Planning Commission stated the street improvement was not
required at the time for platting. Mr. Burke’s opinion was that the regulations
would require this connection. Attorney Voss stated that if it is a dedicated
street, you can have it closed. He also suggested that the city could look into
having the sidewalk put in. Mr. Burke figured that 50 feet of sidewalk would
cost approximately $1,200. Mayor Kirby, as well as everyone else, was in
agreement of having the sidewalk put in, weather permitting.
Item # 17 – Mr. Burke addressed an
application from KTC regarding the Transportation Enhancement Program. The
Intent-to-Apply (for funds) forms will be accepted between
Item # 18 – Mr. Burke addressed the
need to replace concrete curbing fronting 10192, 10252 and
Item # 19 – Mr. Burke stated that he
has observed a roadway settlement in
MINUTES –
Item # 22 – Mr. Burke stated Mr.
Haltermon, who has property at
Mr. Burke added a few more comments.
Mr. Burke stated that he has received plans
for Hampshire Subdivision Phase D by the Drees Company. He will review and
submit comments to BCPC for their action.
Mr. Burke stated that Ray Erpenbeck submitted
another plan for a Pool Site addition to the Arbor Springs Subdivision.
Comments will be submitted to the BCPC for action.
Mr. Burke introduced the new employee of
Foppe Technical Group, Robert Issenmann, PE, PLS who has a tremendous amount of
city engineering experience with the City of
PLANNING AND ZONING:
Mr. Randy Barlow, Planning and Zoning Representative, was not present.
OLD BUSINESS:
Dr. Lloyd presented questions on the ATV
Ordinance. He explained that we are still not ready to read the Ordinance for
the first time. It has been suggested that as part of the registration process,
the owners would receive a tag or sticker with a one-time fee.
Mayor Kirby asked City Clerk Kathy Porter to
check with other entities to see how to go about printing a tag and its cost.
Mr. Burke offered clarification on the
additional design work for Union Sanitary Sewer Plans, Phases A and B. Mayor
Kirby stated that this proposal would be discussed again later in the week.
NEW BUSINESS:
ADJOURNMENT:
No further business came before the Commission. Mr. Moore moved to
adjourn the meeting at
Signed this 9th day of January 2006.
APPROVED:
ATTEST:
_____________________ _________________________________
Don Kirby, Mayor Kathy Porter, City Clerk/Treasurer