CALL TO ORDER:
Mayor Don Kirby called the
Regular Business Meeting of the Union City Commission to order at
Present: Mayor Don
Kirby and City Commissioners: Gary McCormick, Wayne McClellan, Greg T.
Lloyd. Absent: Warren Moore. Also
present were Greg D. Voss (City Attorney),
Kathy Porter (City Clerk/Treasurer)
and Barry Burke (City Engineer).
Visitors signing the
attendance list were: Sheri Wright, Jim Wright, Mike Trout, Nick Malatesta,
Jennifer Campbell, Gavin and Sheila Rees.
MINUTES:
Mayor Kirby called
attention to a change that needed to be made to last month’s minutes, in the
first paragraph under the heading of City Engineer Report, in which Dr. Lloyd
made comments concerning the retention pond in
TREASURER'S REPORT:
Mr. McClellan moved
to accept the Treasurer's Report as of April 30, 2005 as presented. Dr. Lloyd seconded the motion. Motion
carried.
BILLS FOR PAYMENT:
The bills for payment
were reviewed. Dr. Lloyd made a motion to pay the bills as presented. Mr.
McCormick seconded the motion. Motion
carried.
CORRESPONDENCE:
Mr. McClellan discussed the emails received
regarding the four way stop sign at Wetherington and
MINUTES –
CITY ENGINEER REPORT:
Mr. Burke’s monthly report had been given to Commissioners and he
discussed and improvised on several items:
Mr. Burke stated that he had submitted an original report dated May 4,
as well as an Addendum dated
Item # 4
– Mr. Burke addressed the sidewalks fronting lots along
Item # 5
– There is no new information on the Drees Company/Harmony Estates. There is a meeting scheduled for Thursday
with the Sanitation District to make some final decisions relative to the
temporary waste water treatment plant.
At this point Mayor Kirby revisited the subject of resurfacing on
Whispering Trail. He wanted to know if the process was at the stage of needing
approval or if there was more work to do.
Mr. Burke stated that this issue is addressed in the Addendum section of
his report in Item # 3. He is
recommending approval; he has talked with both contractors, they are satisfied
and prepared to begin work. As a result
of this specification on Whispering Trail, a leveling course will not be used;
the street will be milled then the SAMI (an anti-reflective cracking
interlayer) will be applied.
Attorney Voss stated that with larger costs projects, the city has to
bid them publicly unless we use the Boone County Bids.
Attorney Voss stated that the city needs to pass a Resolution, for the
future, so that the city takes advantage of the bidding process that
Regular Business Meeting of
MINUTES –
Item # 6
– Mr. Burke had cost estimates for the blocked channel drainage problems at
Pickett Run and
take care of this project.
Item # 7
– Mr. Burke discussed the Union Village Pond/Retention Basin Dredging. As far as he is concerned, at this point, the
project is delayed.
Item # 8
– Mr. Burke has estimates on repairing the storm water safety grates at
Item # 9
– The drainage problem along
Item # 10
– This is a storm sewer inlet along
Item # 15
– Mr. Burke addressed the street pavement settlement problem along
Mayor Kirby questioned what the county’s bid was. Since Mr. Burke did
not know, Mayor Kirby suggested giving the county the opportunity to see if
their bid will be lower. Since we
already have plenty of other work going on, this will be discussed again at the
next business meeting. If there is no
bid by that time, the city will go with our contractor.
Item # 18
– Mr. Burke addressed the Hempsteade HOA regarding trench drains and other
street repairs. He has met there with two (2) contractors concerning
specifications. It was recommended that the estimate by Paul Michels and Sons
be accepted at the cost of $4,630. Since it’s under $5000, a general agreement
with the contractor will be accepted.
Item # 19
– There is a blocked channel drainage problem adjacent to storm sewer at the
end of
Item # 27
– Mr. Burke addressed the issue of storm sewer/drainage slope stabilization on
Regular Business Meeting of
MINUTES –
Burke’s observation indicated that the problem was very slight and
nothing needed to be done at this time. Since the resident (Mr. Evretes) is
considering an addition which includes another retaining wall with embankment
benching adjacent to the slope, an on-going monitoring approach may be the best
solution at the present time.
Item # 28
– Mr. Burke addressed the problem with a catch basin on
Inspection revealed structural failure and the basin would need to be reconstructed
by
PLANNING & ZONING:
Mr. Randy Barlow, Planning & Zoning
Representative, was not present.
OLD BUSINESS:
Second reading of ORDINANCE NO.
2005-004 – AN ORDINANCE ESTABLISHING AN AD VALOREM TAX RATE OF $0.75 PER
$100.00 OF ASSESSED VALUE FOR ABANDONED URBAN PROPERTY LOCATED WITHIN THE CITY
OF
Mayor Kirby asked if anyone in the audience
had anything to bring before the Commission.
No one did.
NEW BUSINESS:
First reading of ORDINANCE NO. 2005-005
– AN ORDINANCE ANNEXING TO INCORPORATED TERRITORY OF THE CITY OF
Attorney Voss addressed the subject of the
bond issue, which is required by statute, for city officials. Mayor Kirby
commented that he wants to make sure that there is proper coverage but not
spend money unnecessarily. Mr. Voss suggested further investigation to get a
lower dollar figure; this needs a competitive bid so that it can become a part
of the budget. Mayor Kirby agreed with
getting other competitive rates in order to obtain a better premium.
ADJOURNMENT:
No further business
came before the Commission. Mr. McCormick moved to adjourn the meeting at
Signed this 13th
day of June 2005.
APPROVED: ATTEST:
_____________________ _______________________________
Don Kirby, Mayor Kathy Porter, City Clerk/Treasurer